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What does an Administrative Coordinator do?

Learn all about Administrative Coordinator duties, skills and much more. Get expert advice on how to become an Administrative Coordinator.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

An administrative coordinator is responsible for providing administrative support to an organization. They may be responsible for tasks such as scheduling appointments, maintaining records, and preparing reports.

Administrative Coordinator job duties include:

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Greet visitors and direct them to the appropriate individuals.
  • Schedule appointments and maintain appointment calendars.
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
  • Operate office equipment such as fax machines, copiers, or phone systems and arrange for repairs when necessary.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Arrange travel plans for staff members or clients.
  • Maintain filing systems.
  • Research and compile data into reports or presentations.

Administrative Coordinator Job Requirements

An Administrative Coordinator typically needs at least an associate's degree in business administration or a related field, although some positions may only require a high school diploma or equivalent. Certification in office management is often preferred, and many employers require at least two years of previous experience in an administrative role. The most important skills for this position are strong organization, multitasking, and communication abilities.

Administrative Coordinator Skills

  • Communication
  • Organization
  • Time Management
  • Customer Service
  • Writing
  • Scheduling
  • Research
  • Data Entry
  • Microsoft Office
  • Filing
  • Answering Phones

Related: Top Administrative Coordinator Skills: Definition and Examples

How to become an Administrative Coordinator

The administrative coordinator is responsible for providing administrative and secretarial support to the organization. He or she coordinates office activities, makes travel arrangements, prepares correspondence, maintains files, and provides support to the organization’s staff and clients. The coordinator also represents the organization in a professional manner.

To become an administrative coordinator, one must have a high school diploma or equivalent. Some college coursework in business administration or office management is preferred. The coordinator must have excellent communication, interpersonal, organizational, and computer skills. He or she must be able to multitask and work well under pressure. The ability to speak another language is often helpful but not required.

Related: Administrative Coordinator Resume Example

Related: Administrative Coordinator Interview Questions (With Example Answers)