Top 12 Sharepoint Administrator Skills to Put on Your Resume

In today’s digital workplace, SharePoint administrators play a crucial role in managing and optimizing Microsoft SharePoint environments, ensuring seamless collaboration and data management. Highlighting a well-rounded set of technical and soft skills on your resume can significantly boost your chances of securing your next role in this competitive field, demonstrating your capability to handle the complexities of SharePoint administration effectively.

Sharepoint Administrator Skills

1. SharePoint Online
2. PowerShell
3. Office 365
4. OneDrive
5. Teams Integration
6. Azure AD
7. SharePoint Migration
8. SQL Server
9. SharePoint Framework (SPFx)
10. Power Automate
11. PowerApps
12. Security Compliance

1. SharePoint Online

SharePoint Online is a cloud-based service, part of Microsoft 365, that enables organizations to share and manage content, knowledge, and applications, facilitating teamwork, information access, and collaboration across the enterprise. For a SharePoint Administrator, it involves configuring, managing, and securing this platform, ensuring organizational needs for document management, collaboration, and intranet solutions are effectively met, while also handling user permissions and data compliance.

Why It's Important

SharePoint Online is important for a SharePoint Administrator because it provides a cloud-based platform for managing and collaborating on content, streamlining workflow processes, ensuring data security, and facilitating easy access to information from any location, thereby enhancing productivity and efficiency in the organization.

How to Improve SharePoint Online Skills

Improving SharePoint Online involves enhancing performance, user experience, and collaboration. Here are concise strategies for a SharePoint Administrator:

1. Optimize Site Structure: Streamline your site structure by creating a logical hierarchy. This simplifies navigation and improves user experience. Microsoft's guide on structuring SharePoint Online can help.

2. Manage Permissions Wisely: Regularly review and adjust permissions to ensure security without hindering collaboration. Permission levels in SharePoint provides a deep dive into managing access effectively.

3. Implement Content Types and Metadata: Utilize content types and metadata for better content organization and searchability. Content types and metadata offer insights on enhancing content management.

4. Use SharePoint Hub Sites: Connect and organize sites with hub sites to improve navigation and enforce consistent branding. Set up a hub site explains the setup process.

5. Leverage SharePoint Search: Customize the search experience to make it easier for users to find relevant information quickly. Manage search in SharePoint Online highlights ways to enhance search capabilities.

6. Monitor and Analyze Site Usage: Utilize SharePoint's built-in analytics to monitor site usage and adapt strategies based on user behavior. View usage data provides guidance on accessing and interpreting analytics.

7. Regularly Review and Clean Up: Periodically audit and clean up unused content, sites, and user accounts to maintain system performance. Manage site storage limits can help in maintaining optimal performance.

8. Stay Updated and Train Users: Keep up with the latest SharePoint Online features and ensure users are trained on how to use them effectively. What's new in SharePoint and Microsoft Learn are great resources.

9. Optimize for Mobile: Ensure that SharePoint sites are mobile-friendly, enhancing accessibility for users on-the-go. SharePoint mobile app details optimizing for mobile access.

10. Feedback Loop: Implement a feedback loop with users to continuously gather insights and improve the platform based on actual needs. Collect feedback with Microsoft Forms can be an easy way to start this process.

By focusing on these areas, a SharePoint Administrator can significantly improve SharePoint Online's performance, usability, and overall user satisfaction.

How to Display SharePoint Online Skills on Your Resume

2. PowerShell

PowerShell is a task automation and configuration management framework from Microsoft, consisting of a command-line shell and scripting language. For a SharePoint Administrator, it is a powerful tool for automating SharePoint administration tasks, managing configurations, and manipulating SharePoint objects.

Why It's Important

PowerShell is important for a SharePoint Administrator because it enables automation of complex, repetitive tasks, facilitates bulk operations across SharePoint sites, and provides a powerful toolset for managing, configuring, and deploying SharePoint environments efficiently.

How to Improve PowerShell Skills

To improve your PowerShell skills as a SharePoint Administrator, focus on the following areas:

1. Learn and Master the Basics: Understand PowerShell syntax, cmdlet structure, and basic scripting. Microsoft's PowerShell documentation is a great starting point.

2. Understand SharePoint Cmdlets: Dive into SharePoint-specific cmdlets. The official SharePoint Online PowerShell documentation provides a solid foundation.

3. Automate Tasks: Start with simple automation scripts for repetitive SharePoint administration tasks. Microsoft provides a guide to getting started with PowerShell in SharePoint.

4. Error Handling: Learn to effectively handle errors in your scripts to make them more reliable. This involves understanding try/catch blocks and error logging.

5. Advanced Scripting: Once comfortable, move to more complex scripts, involving loops, custom functions, and SharePoint Online Management Shell for advanced management.

6. Community and Resources: Engage with the PowerShell community. Forums like Reddit’s PowerShell subreddit and Stack Overflow are great for learning from others’ experiences and getting help.

7. Practice: Regularly challenge yourself with new scripts and tasks. Practical application is key to deepening your understanding.

By focusing on these areas and leveraging the provided resources, you can significantly improve your PowerShell skills for SharePoint administration.

How to Display PowerShell Skills on Your Resume

3. Office 365

Office 365, now rebranded as Microsoft 365, is a cloud-based suite of productivity applications and services, including SharePoint Online, that offers collaboration, communication, and storage solutions for businesses.

Why It's Important

Office 365, now known as Microsoft 365, is crucial for a SharePoint Administrator because it provides a comprehensive, cloud-based environment that integrates seamlessly with SharePoint Online. This integration facilitates efficient management of content, collaboration across teams, and streamlined communication within an organization, enhancing productivity and operational efficiency.

How to Improve Office 365 Skills

Improving Office 365 for a SharePoint Administrator involves enhancing performance, security, and user collaboration. Here are concise strategies:

1. Optimize Performance: Regularly review and adjust SharePoint Online settings to improve speed and efficiency. Microsoft provides performance best practices.

2. Strengthen Security: Implement strong access controls and regularly audit permissions. Utilize Office 365 Secure Score to evaluate and enhance your security posture.

3. Enhance Collaboration: Encourage the use of Microsoft Teams for improved collaboration on SharePoint documents. Integrate Teams and SharePoint following Microsoft's guide.

4. Leverage Automation: Use Power Automate to streamline workflows and reduce manual tasks. Explore SharePoint integration with Power Automate.

5. Educate Users: Provide regular training and resources to users. Microsoft’s SharePoint video training is a valuable resource.

6. Monitor Usage and Feedback: Use the SharePoint Admin Center and user feedback to make informed adjustments. Learn about monitoring tools here.

By focusing on these areas, a SharePoint Administrator can significantly improve their Office 365 environment.

How to Display Office 365 Skills on Your Resume

4. OneDrive

OneDrive is a cloud storage service from Microsoft that integrates with SharePoint, allowing users to store, share, and collaborate on files across devices.

Why It's Important

OneDrive is crucial for a SharePoint Administrator because it facilitates seamless integration and synchronization of user files across devices, enhances collaboration through easy sharing and co-authoring capabilities, and ensures data security and compliance within the SharePoint ecosystem.

How to Improve OneDrive Skills

Improving OneDrive for a SharePoint Administrator involves optimizing configuration, enhancing security, and ensuring efficient user management. Here are concise strategies:

1. Configure Storage Limits: Adjust OneDrive storage space for users as per organizational needs. Manage storage limits.

2. Set Sharing Permissions: Define external sharing policies to control access. Configure sharing settings.

3. Implement Data Retention Policies: Use retention policies to manage the lifecycle of documents and emails. Create retention policies.

4. Apply Sensitivity Labels: Classify and protect documents based on their sensitivity. Use sensitivity labels.

5. Monitor Activity: Regularly review usage and audit logs for unusual activities. View reports and activities.

6. Train Users: Educate users on best practices for using OneDrive and SharePoint effectively. Training resources.

7. Leverage PowerShell: Automate tasks such as user management and report generation. Use PowerShell for OneDrive.

Implementing these practices will help optimize OneDrive usage, improve security, and ensure compliance within your organization.

How to Display OneDrive Skills on Your Resume

5. Teams Integration

Teams Integration in the context of a SharePoint Administrator facilitates seamless collaboration and communication by allowing SharePoint content (like documents, lists, and libraries) to be accessed and shared directly within Microsoft Teams. This integration enhances productivity by centralizing resources and workflows in a unified platform.

Why It's Important

Teams integration is crucial for a SharePoint Administrator as it enhances collaboration and streamlines communication by allowing seamless access and sharing of SharePoint content directly within the Teams platform, ensuring efficient workflow and productivity across the organization.

How to Improve Teams Integration Skills

To improve Teams integration as a SharePoint Administrator, focus on these concise steps:

1. Enable SharePoint and Teams Integration: Ensure that the SharePoint sites are connected to Teams. Go to the SharePoint admin center, select the site, and click on "Integrate with Teams". Microsoft Guide.

2. Customize SharePoint Pages for Teams: Design SharePoint pages and news with Teams in mind, using web parts that work well in Teams. Then, add these as tabs in Teams. Customize Pages.

3. Use SharePoint Lists in Teams: Leverage the Microsoft Lists app in Teams, creating and managing SharePoint lists directly within Teams for seamless integration. Using SharePoint Lists in Teams.

4. Implement SharePoint Workflows in Teams: Utilize Power Automate to create workflows that integrate SharePoint data with Teams, automating notifications and tasks within Teams channels. Create Workflows with Power Automate.

5. Optimize Search: Improve searchability of SharePoint content in Teams by ensuring metadata and content types are well managed in SharePoint. Optimize Search.

6. Governance and Permissions: Establish clear governance policies for Teams and SharePoint integration, focusing on permissions and data security. Manage Governance.

7. Train and Support Users: Offer training and support to help users navigate and utilize the integrated SharePoint and Teams environment efficiently. End User Training.

By following these steps and leveraging the available resources, you can significantly improve the integration between Teams and SharePoint, enhancing collaboration and productivity within your organization.

How to Display Teams Integration Skills on Your Resume

6. Azure AD

Azure AD (Azure Active Directory) is a cloud-based identity and access management service provided by Microsoft that enables secure sign-on and access management for applications, including SharePoint Online, allowing users to authenticate and securely connect to applications and services.

Why It's Important

Azure AD is crucial for a SharePoint Administrator because it provides centralized identity and access management, enabling secure and seamless authentication, user management, and access control to SharePoint resources across the organization.

How to Improve Azure AD Skills

Improving Azure AD for a SharePoint Administrator involves enhancing security, managing identities efficiently, and ensuring seamless integration. Here’s a concise guide:

1. Implement Multi-Factor Authentication (MFA): Enhance security by requiring two or more verification methods. Enable MFA.

2. Use Conditional Access Policies: Control access based on conditions like location, device state, or user risk. Set up Conditional Access.

3. Regularly Review Access Rights: Audit and adjust permissions routinely to adhere to the principle of least privilege. Manage access to resources.

4. Implement Privileged Identity Management (PIM): Minimize risks by providing just-in-time privileged access. Configure PIM.

5. Synchronize Directories: Ensure a unified identity across on-premises and cloud with Azure AD Connect. Set up directory synchronization.

6. Educate Users: Train users on security practices like spotting phishing attempts and securing their login credentials. Security awareness training.

7. Utilize Azure AD Reporting: Monitor and analyze sign-ins and audit logs to detect suspicious activities. Explore reporting capabilities.

8. Configure SharePoint Integration: Properly set up and manage Azure AD integration with SharePoint for enhanced collaboration and security. Configure SharePoint integration.

By focusing on these areas, you can significantly improve the security and efficiency of Azure AD, enhancing your SharePoint environment.

How to Display Azure AD Skills on Your Resume

7. SharePoint Migration

SharePoint Migration is the process of moving content, data, and applications from one SharePoint environment to another or from an older version of SharePoint to a newer version, ensuring seamless access and functionality for users while maintaining data integrity and security.

Why It's Important

SharePoint migration is crucial for ensuring that data, workflows, and collaborative content remain up-to-date, secure, and compatible with the latest technology platforms, ultimately enhancing efficiency, functionality, and user experience.

How to Improve SharePoint Migration Skills

Improving SharePoint migration involves careful planning, understanding the source and target environments, and utilizing the right tools and strategies. Here are key steps to enhance your SharePoint migration process:

1. Assess and Plan: Conduct a thorough assessment of your current environment. Identify what needs to be migrated and any potential issues. Use the SharePoint Migration Assessment Tool (SMAT) to analyze your SharePoint content.

2. Clean Up: Clean up your environment before migration. Remove unused content, and archive old sites to ensure a smoother migration. This reduces the data volume and improves performance.

3. Choose the Right Tools: Utilize the appropriate migration tools. For simpler migrations, the SharePoint Migration Tool (SPMT) might suffice. For more complex scenarios, consider third-party tools like ShareGate or Metalogix.

4. Test Migrations: Conduct pilot migrations with different types of data and workloads. This helps identify potential issues before the full migration, allowing for adjustments in your strategy.

5. Monitor and Optimize: Use the SharePoint Migration Manager for ongoing monitoring of your migration tasks. Adjust your strategy based on performance and error logs.

6. Train and Communicate: Keep your users informed about the migration process and timelines. Provide training and resources to help them adapt to the new environment.

7. Post-Migration Tasks: After migration, validate the data integrity, ensure permissions are correctly set, and that all functionalities are working as expected. Utilize the SharePoint Modernization Scanner to analyze and upgrade classic SharePoint sites to modern sites.

By following these steps and leveraging the right tools, you can significantly improve your SharePoint migration process, ensuring a smoother transition and minimizing disruptions to your users.

How to Display SharePoint Migration Skills on Your Resume

8. SQL Server

SQL Server is a relational database management system developed by Microsoft, utilized for storing, managing, and retrieving data as requested by other software applications, including SharePoint, which relies on it for database storage and management.

Why It's Important

SQL Server is essential for a SharePoint Administrator because it serves as the primary data storage and management system for SharePoint, hosting content databases, configuration databases, and search indexes, thereby ensuring data integrity, security, and performance of the SharePoint environment.

How to Improve SQL Server Skills

To improve SQL Server performance for a SharePoint Administrator, focus on these key areas:

1. Optimize Indexes: Regularly analyze and optimize indexes to enhance query performance. Use SQL Server's built-in tools like Database Engine Tuning Advisor for recommendations. Index Optimization

2. Update Statistics: Ensure statistics are up-to-date to help the SQL Server query optimizer make informed decisions. This can be automated or done manually. Statistics

3. Query Performance Tuning: Identify and optimize slow-running queries. Use tools like SQL Server Management Studio (SSMS) for monitoring and tuning. Query Tuning

4. Configure Max Degree of Parallelism (MAXDOP): Adjust MAXDOP settings based on your environment and workload to optimize query execution. MAXDOP

5. Monitor and Manage Memory Usage: Allocate sufficient memory and manage its usage efficiently to avoid performance bottlenecks. Memory Management

6. Maintain Database Files and Filegroups: Properly size and manage database files and filegroups to improve I/O performance. Database Files and Filegroups

7. Regular Maintenance: Implement a regular maintenance plan for tasks like backups, index fragmentation management, and consistency checks. Maintenance Plans

8. Use SQL Server Best Practices: Follow Microsoft's best practices specifically tailored for SharePoint. Best Practices

By focusing on these areas and utilizing the provided resources, you'll be able to significantly improve SQL Server performance for SharePoint.

How to Display SQL Server Skills on Your Resume

9. SharePoint Framework (SPFx)

SharePoint Framework (SPFx) is a page and web part model that provides full support for client-side SharePoint development, easy integration with SharePoint data, and support for open source tooling. It enables SharePoint Administrators and developers to build responsive, mobile-friendly web parts and applications on SharePoint.

Why It's Important

The SharePoint Framework (SPFx) is important for a SharePoint Administrator because it provides a modern, client-side development approach that enables the creation of responsive, mobile-friendly, and easily customizable SharePoint components, ensuring a seamless and efficient user experience across the organization's SharePoint environment.

How to Improve SharePoint Framework (SPFx) Skills

Improving your skills and capabilities with the SharePoint Framework (SPFx) involves staying updated with the latest tools, practices, and community insights. Here’s a concise guide for SharePoint Administrators aiming to enhance their SPFx expertise:

1. Stay Updated: Follow the official SharePoint blog for the latest updates, features, and announcements related to SPFx.

2. Master the Tools: Familiarize yourself with key development tools like Node.js, Git, Yeoman, and Gulp. The official SPFx documentation provides guidance on setting up your development environment.

3. Learn TypeScript: SPFx development heavily relies on TypeScript. Enhance your JavaScript and TypeScript skills through resources like the TypeScript documentation.

4. Understand SharePoint Online: Deepen your knowledge of SharePoint Online features and administration as it's the platform where SPFx solutions are deployed. The SharePoint Online service description offers a comprehensive overview.

5. Engage with the Community: Join forums and discussion groups like the SharePoint Stack Exchange or the SPFx & JavaScript Special Interest Group on GitHub to stay connected with other developers and administrators.

6. Practice and Experiment: Build your own SPFx web parts and extensions. The SPFx samples repository is a great place to start, offering numerous examples to learn from.

7. Take Online Courses: Platforms like Pluralsight, LinkedIn Learning, and Udemy offer SPFx courses tailored for all levels, from beginners to advanced developers.

8. Apply Best Practices: Familiarize yourself with best practices for SPFx development, like optimizing performance, managing dependencies, and ensuring security. The Patterns and Practices (PnP) initiative provides patterns, samples, and solutions that adhere to best practices.

Improving in SPFx requires a combination of staying updated, engaging with the community, and continuous practice. Leveraging the wealth of resources available online can significantly enhance your capabilities as a SharePoint Administrator in the SPFx arena.

How to Display SharePoint Framework (SPFx) Skills on Your Resume

10. Power Automate

Power Automate is a Microsoft service that allows the automation of workflows across multiple applications and services, enabling SharePoint Administrators to efficiently automate tasks, synchronize files, collect data, and integrate various SharePoint processes with external applications and data sources.

Why It's Important

Power Automate is important for a SharePoint Administrator because it enables the automation of repetitive tasks, streamlines workflows across SharePoint and other services, and enhances productivity without the need for extensive coding knowledge.

How to Improve Power Automate Skills

Improving Power Automate, especially from a SharePoint Administrator's perspective, involves enhancing efficiency, reliability, and maintenance of flows. Here are concise strategies:

1. Optimize Triggers and Actions: Focus on using SharePoint-specific triggers and actions efficiently to reduce unnecessary flow runs. Learn more.

2. Error Handling: Implement error handling within your flows to manage exceptions gracefully. This includes configuring timeouts and retry policies. See details.

3. Flow Organization: Use folders to organize your flows for easier management and maintenance. Organize your flows.

4. Monitor and Analyze: Regularly review your flow's performance and usage analytics to identify bottlenecks or unnecessary flows. Monitoring guide.

5. Security and Compliance: Ensure your flows comply with your organization's security policies, especially when handling sensitive data in SharePoint. Security best practices.

6. Templates and Components: Utilize templates and custom connectors for common tasks to save time and ensure consistency. Explore templates.

7. Training and Community: Engage with the Power Automate community and stay updated with training materials to leverage new features and best practices. Community & Learning.

By focusing on these areas, SharePoint Administrators can significantly improve their use of Power Automate, making their workflows more efficient and effective.

How to Display Power Automate Skills on Your Resume

11. PowerApps

PowerApps is a Microsoft service that allows users to build custom apps with little to no code, designed to streamline business processes and connect to various data sources, including SharePoint, enhancing productivity and collaboration.

Why It's Important

PowerApps is important for a SharePoint Administrator because it enables the creation of custom, no-code applications that can easily integrate with and enhance SharePoint functionality, improving data management, workflow automation, and user experience within the SharePoint environment.

How to Improve PowerApps Skills

To improve PowerApps as a SharePoint Administrator, focus on the following concise strategies:

1. Learn PowerApps Formulas: Deepen your understanding of PowerApps formulas to enhance app logic and functionality. Microsoft's official documentation is an excellent resource.

2. Utilize SharePoint Lists Efficiently: Design SharePoint lists thoughtfully, as they are central to PowerApps data management. This guide helps integrate SharePoint lists effectively.

3. Optimize Data Connections: Minimize and optimize data connections to improve performance. This involves careful planning of how data is loaded and interacted with. Explore the PowerApps and SharePoint integration guide for best practices.

4. Implement Responsive Design: Ensure your apps work well on any device by following responsive design principles. Microsoft's guidance on creating responsive layouts in PowerApps is crucial.

5. Enhance User Experience (UX): Focus on the UX to make intuitive and easy-to-use apps. This includes clear navigation, fast loading times, and meaningful feedback for users. The PowerApps UX guidelines provide valuable insights.

6. Test and Iterate: Regularly test your apps with real users and gather feedback. Use this to iterate and improve continuously.

7. Stay Updated: PowerApps is constantly evolving, so stay informed about new features and best practices through the PowerApps blog.

By focusing on these areas, you can significantly improve the functionality, performance, and user experience of your PowerApps, making them more valuable and effective tools within your SharePoint environment.

How to Display PowerApps Skills on Your Resume

12. Security Compliance

Security compliance, in the context of a SharePoint Administrator, involves ensuring that SharePoint deployments adhere to relevant security policies, standards, and regulatory requirements to protect data and maintain the integrity and availability of services.

Why It's Important

Security compliance is crucial for a SharePoint Administrator to ensure the platform adheres to legal, regulatory, and organizational standards, protecting sensitive data from unauthorized access and breaches, maintaining trust, and avoiding legal penalties and reputational damage.

How to Improve Security Compliance Skills

Improving security compliance as a SharePoint Administrator involves a multi-faceted approach focusing on understanding regulatory requirements, implementing appropriate security measures, and continuously monitoring and updating security practices. Here's a concise guide:

1. Stay Informed: Keep abreast of compliance requirements relevant to your industry (e.g., GDPR, HIPAA). Microsoft's Service Trust Portal provides resources and compliance reports.

2. Implement SharePoint Security Best Practices: Configure permissions carefully, use secure access methods (like multi-factor authentication), and encrypt sensitive data. Microsoft's SharePoint security best practices offer detailed guidelines.

3. Regular Audits and Monitoring: Use tools like the SharePoint audit log reports to monitor activities. Schedule regular security audits to identify and remediate potential vulnerabilities. Learn about monitoring from Microsoft's guide on viewing reports.

4. Data Loss Prevention (DLP): Implement DLP policies to protect sensitive information from being accidentally shared. Microsoft provides a DLP guide for SharePoint.

5. Educate Users: Conduct training sessions for users about compliance policies and secure usage of SharePoint. Microsoft's Security Awareness Toolkit can be a starting point.

6. Stay Updated: Regularly update SharePoint and related software to protect against vulnerabilities. Microsoft's SharePoint Updates page provides information on the latest updates.

7. Utilize Microsoft Compliance Center: Leverage the Microsoft 365 compliance center to manage compliance features across your SharePoint environment effectively.

By following these steps and utilizing the resources provided, you can significantly improve the security compliance of your SharePoint environment.

How to Display Security Compliance Skills on Your Resume