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17 Sharepoint Analyst Interview Questions (With Example Answers)

It's important to prepare for an interview in order to improve your chances of getting the job. Researching questions beforehand can help you give better answers during the interview. Most interviews will include questions about your personality, qualifications, experience and how well you would fit the job. In this article, we review examples of various sharepoint analyst interview questions and sample answers to some of the most common questions.

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Common Sharepoint Analyst Interview Questions

What is SharePoint?

SharePoint is a web application platform from Microsoft that is used for collaboration, intranets, content management, and business intelligence. It is important for SharePoint Analysts to be familiar with the platform in order to effectively design and manage SharePoint sites.

Example: “SharePoint is a web-based application platform from Microsoft that is used to create websites and web-based applications. SharePoint can be used to create intranets, extranets, and public websites. It includes a variety of features, such as document management, workflow, search, and content management.”

What are the benefits of using SharePoint?

There are many potential benefits of using SharePoint, and it is important for a SharePoint analyst to be aware of them so that they can help their organization maximize the value of the platform. Some potential benefits of using SharePoint include:

-Improved collaboration and communication within an organization

-Greater efficiency and productivity through better organization and accessibility of information

-Enhanced decision making through better access to data and analytics

-Improved customer satisfaction through better self-service options

-Reduced costs through improved efficiency and automation

Example: “There are many benefits of using SharePoint which include:

-SharePoint allows for better collaboration between team members as it provides a centralised location for storing and accessing information. This can help to improve communication and reduce the risk of important information getting lost.

-SharePoint is a highly customisable platform, meaning that it can be adapted to suit the specific needs of your business. This can make it much easier to manage your data and workflows.

-SharePoint can help to improve efficiency as it automates many tasks such as document management and approvals. This can free up time for employees to focus on more important tasks.

-SharePoint is very secure, with built-in features such as permissions and auditing that help to keep your data safe.

Overall, SharePoint can be a valuable tool for businesses of all sizes. It can help to improve communication and collaboration, while also increasing efficiency and security.”

How can SharePoint be used to improve collaboration and communication within an organization?

SharePoint is a collaboration and communication tool that can be used to improve communication and collaboration within an organization. It can be used to create and manage documents, share information and ideas, and track and manage projects. It is important for SharePoint analysts to be able to explain how SharePoint can be used to improve communication and collaboration within an organization so that they can help their organization to make the most of this powerful tool.

Example: “SharePoint can be used to improve collaboration and communication within an organization in a number of ways. For example, SharePoint can be used to create team sites where members of a team can share documents, work on projects together, and keep track of tasks. SharePoint can also be used to create company-wide intranets where employees can find information about company policies, procedures, and news. In addition, SharePoint can be used to create public-facing websites where customers and partners can access information about your products and services.”

What are some of the challenges you have faced when working with SharePoint?

There can be many reasons why an interviewer would ask this question to a SharePoint Analyst. It is important to understand the challenges that come with working with SharePoint because it can help the interviewer gauge the candidate's level of experience and expertise. Additionally, this question can help the interviewer understand how the candidate has approached problem-solving in the past and what kind of strategies they are likely to use in the future.

Example: “One of the challenges I have faced when working with SharePoint is trying to keep up with the constant changes and updates. Microsoft releases new updates and features for SharePoint on a regular basis, and it can be difficult to keep track of all of them. Another challenge is working with users who are not familiar with SharePoint. Many users are not aware of all the features and capabilities of SharePoint, and it can be difficult to get them to use it effectively.”

How do you customize SharePoint to meet the specific needs of an organization?

SharePoint is a versatile tool that can be customized to meet the specific needs of an organization. By customizing SharePoint, organizations can ensure that they are using the tool in the most effective way possible to meet their unique needs. Additionally, customizing SharePoint can help organizations to save time and money by making the most of the tool's features and functionality.

Example: “SharePoint is a highly customizable platform that can be adapted to meet the specific needs of any organization. There are a number of ways to customize SharePoint, including:

-Creating custom site templates: This allows you to create a custom site layout and design that can be used over and over again for new sites.
-Creating custom web parts: This allows you to add custom functionality to your SharePoint sites.
-Creating custom workflows: This allows you to automate business processes within SharePoint.
-Integrating with other systems: This allows you to connect SharePoint with other systems, such as CRM or ERP, for a seamless user experience.”

What are some of the best practices you have for managing and administering a SharePoint site?

The interviewer is trying to gauge the Sharepoint Analyst's level of experience and expertise in managing and administering a SharePoint site. It is important for the interviewer to know if the Sharepoint Analyst has the necessary skills and knowledge to effectively manage and administer a SharePoint site. This will help the interviewer determine if the Sharepoint Analyst is a good fit for the position.

Example: “There are many best practices for managing and administering a SharePoint site, but some of the most important ones are:

1. Keep your site structure simple and organized.

2. Make sure your content is relevant and up-to-date.

3. Use alerts and RSS feeds to keep users informed of changes to your site.

4. Use the built-in security features of SharePoint to control access to your site.

5. Regularly back up your site to prevent data loss.”

How can SharePoint be used to create an intranet for an organization?

An interviewer might ask "How can SharePoint be used to create an intranet for an organization?" to a SharePoint analyst in order to gauge the analyst's understanding of how SharePoint can be used to create an intranet. This is important because it shows whether or not the analyst understands one of the key uses of SharePoint.

Example: “SharePoint can be used to create an intranet for an organization in a number of ways. It can be used to create a central repository for all organizational information, which can then be accessed by employees from anywhere in the world. Additionally, SharePoint can be used to create a social networking site for the organization, which can help employees connect with each other and collaborate on projects. Additionally, SharePoint can be used to create a knowledge management system, which can help employees share knowledge and expertise with each other.”

What are some of the benefits of using an intranet created with SharePoint?

There are many benefits of using an intranet created with SharePoint. SharePoint allows for easy collaboration between users, as well as providing a central location for storing and accessing information. Additionally, SharePoint provides a number of features and tools that can help to improve productivity and efficiency within an organization.

Example: “Some of the benefits of using an intranet created with SharePoint include:

-Improved communication and collaboration between employees
-Increased efficiency and productivity
-Better organization and easier access to information
-Improved customer service
-Greater flexibility and scalability”

How can SharePoint be used to create a public-facing website?

SharePoint can be used to create a public-facing website because it is a web-based application that enables users to share and manage documents and information. It is important for the interviewer to ask this question because it allows them to gauge the candidate's understanding of SharePoint and its capabilities.

Example: “SharePoint can be used to create a public-facing website in several ways. One way is to use SharePoint's built-in web publishing features to create and publish content. Another way is to use SharePoint as a platform for hosting third-party web applications.”

What are some of the benefits of using a public-facing website created with SharePoint?

There are many benefits of using a public-facing website created with SharePoint. Some of the benefits include:

1. Increased collaboration between team members - With SharePoint, team members can easily collaborate on documents and projects. This can lead to increased productivity and better results.

2. Improved communication with customers and partners - A public-facing website created with SharePoint can help improve communication with customers and partners. This can lead to better relationships and more business.

3. Increased visibility of your company - A public-facing website can help increase the visibility of your company. This can lead to more traffic to your website and more customers.

Example: “Some of the benefits of using a public-facing website created with SharePoint include:

-SharePoint websites are easy to create and manage, even for users with little technical expertise.
-SharePoint websites are highly customizable, so you can create a website that perfectly suits your needs and branding.
-SharePoint websites are responsive, so they look great on any device.
-SharePoint websites are search engine friendly, so your website will be easily found by potential customers.
-SharePoint websites integrate with other Microsoft products and services, making it easy to add features and functionality to your website.”

How can SharePoint be used to create an Extranet for an organization?

The interviewer is trying to determine the analyst's level of experience and expertise with SharePoint. It is important to know how SharePoint can be used to create an Extranet for an organization because it can help the organization improve communication and collaboration with its partners, customers, and suppliers.

Example: “SharePoint can be used to create an Extranet for an organization in a few different ways. One way is to create a site collection for the Extranet and then give users access to that site collection who need it. Another way is to create a web application for the Extranet and then create a site collection within that web application.”

What are some of the benefits of using an Extranet created with SharePoint?

SharePoint offers many benefits for creating and using an Extranet. One benefit is that SharePoint makes it easy to create and manage users and permissions. This is important because it allows you to control who has access to your Extranet and what they can do. Another benefit is that SharePoint offers a variety of tools and features that can be used to customize your Extranet. This is important because it allows you to create an Extranet that meets your specific needs.

Example: “Some of the benefits of using an Extranet created with SharePoint are:

-SharePoint provides a central location for storing and organizing all your company's information, which can be easily accessed by authorized users from anywhere in the world.
-SharePoint makes it easy to create and manage user permissions, so you can control who has access to which information.
-SharePoint's built-in security features help protect your data from unauthorized access and malicious attacks.
-SharePoint's search features make it easy for users to find the information they need, when they need it.
-SharePoint's collaboration features make it easy for users to work together on projects, regardless of location.”

What are some of the best practices you have for designing and deploying a SharePoint site?

Some of the best practices for designing and deploying a SharePoint site include understanding the business requirements, designing a logical and intuitive navigation structure, and creating custom site templates. It is important to understand the business requirements because they will dictate the overall design and functionality of the site. The navigation structure should be designed so that users can easily find the information they are looking for. Site templates should be created so that new sites can be quickly and easily deployed.

Example: “There are a number of best practices to keep in mind when designing and deploying a SharePoint site:

1. Plan for growth. When designing your SharePoint site, it's important to think about how the site will grow over time. Will you need to add new users? Will new content be added regularly? Planning for growth will help ensure that your SharePoint site can accommodate future needs.

2. Keep it simple. A complex SharePoint site can be difficult to use and manage. When possible, keep your site design simple and easy to navigate.

3. Use built-in features. SharePoint includes a number of powerful built-in features that can save you time and effort when designing and deploying your site. Whenever possible, take advantage of these features rather than building custom solutions.

4. Test before you deploy. Before making your SharePoint site live, it's important to test it thoroughly. Create test users and have them try out the various features of the site. This will help you identify any potential problems before they impact actual users.”

How can SharePoint be used to create a knowledge management system for an organization?

SharePoint is a software tool that can be used to create a knowledge management system for an organization. A knowledge management system is a system that helps organizations store, organize, and share information. The interviewer is asking how SharePoint can be used to create a knowledge management system because they want to know how SharePoint can help organizations manage their information. This is important because a knowledge management system can help organizations improve their efficiency and effectiveness.

Example: “SharePoint can be used to create a knowledge management system for an organization in a number of ways. For example, SharePoint can be used to create a centralized repository for storing and organizing organizational knowledge. This repository can be used to store documents, manuals, best practices, and other types of information that can be accessed and shared by employees across the organization. Additionally, SharePoint can be used to create knowledge bases, FAQs, and other self-service resources that employees can use to find answers to their questions. Additionally, SharePoint can be used to create social intranets and collaboration spaces where employees can share ideas and expertise with one another.”

What are some of the benefits of using a knowledge management system created with SharePoint?

There are many benefits to using a knowledge management system created with SharePoint. Some of these benefits include:

-Improved organizational efficiency: A knowledge management system can help organizations to better identify and track knowledge assets, and to make better use of these assets.

-Improved decision making: A knowledge management system can provide employees with easy access to the information and expertise they need to make better decisions.

-Greater customer satisfaction: A knowledge management system can help organizations to better understand and meet the needs of their customers.

-Increased innovation: A knowledge management system can help organizations to identify and encourage new ideas and approaches.

Why is it important?

It is important for organizations to have a knowledge management system in place because it can help them to improve their overall efficiency and effectiveness. A knowledge management system can also help organizations to better understand and meet the needs of their customers, and to encourage innovation.

Example: “SharePoint provides a central repository for knowledge management where users can easily find and share information. It also helps to reduce duplication of effort by allowing users to quickly locate relevant information. In addition, SharePoint can be customized to meet the specific needs of an organization, making it a highly flexible and powerful tool for knowledge management.”

How can SharePoint be used to create a document management system for an organization?

SharePoint can be used to create a document management system for an organization because it allows users to create and store documents in a central location, track changes to documents, and control who can access and edit documents. This is important because it helps organizations to keep track of their documents and ensures that only authorized users can access and edit them.

Example: “SharePoint can be used to create a document management system for an organization in a number of ways. One way is to use SharePoint's built-in document libraries. Document libraries can be used to store and track documents, and they provide versioning and check-in/check-out capabilities. Another way to use SharePoint for document management is to create custom lists. Custom lists can be used to track any type of information, including documents. Finally, SharePoint workflows can be used to automate document-related processes, such as review and approval.”

What are some of the benefits of using a document management system created with SharePoint?

An interviewer would ask this question to a Sharepoint Analyst to gauge their understanding of the benefits of using a document management system created with SharePoint. It is important to understand the benefits of using such a system because it can help an organization manage its documents more effectively and efficiently.

Example: “SharePoint document management systems offer a number of benefits over traditional file storage methods, such as improved organization and collaboration, better security and compliance, and easier access from anywhere.

Organization: SharePoint document libraries can be customized to fit the specific needs of your organization, making it easy to find and retrieve the documents you need. You can also set up alerts to notify you when new or updated documents are added to the library.

Collaboration: SharePoint makes it easy for team members to work together on documents, with features such as co-authoring, versioning, and commenting. Documents can be easily shared with others for review or editing, and team members can be given different levels of access (e.g. read-only, edit, etc.) as needed.

Security and compliance: SharePoint offers a number of security features to help keep your documents safe, such as authentication and authorization controls, virus scanning, and data loss prevention. You can also use SharePoint’s built-in auditing capabilities to track who has accessed or modified your documents.

Access from anywhere: With SharePoint Online or a mobile app, you can access your documents from anywhere, on any device. This makes it easy to work”

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