What does an Executive Administrative Assistant do?

Learn all about Executive Administrative Assistant duties, skills and much more. Get expert advice on how to become an Executive Administrative Assistant.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 4 min read

An Executive Administrative Assistant provides high-level administrative support to an executive or group of executives. Duties may include fielding telephone calls, receiving and directing visitors, handling information requests, preparing reports and correspondence, arranging conference calls, and scheduling meetings. An Executive Administrative Assistant typically works in an office environment and may report to a manager or executive.

Executive Administrative Assistant job duties include:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements

Executive Administrative Assistant Job Requirements

An Executive Administrative Assistant typically needs at least an Associate's degree, although a Bachelor's degree is often preferred. Certification is not always required, but can be helpful. Previous experience as an administrative assistant is also helpful. An Executive Administrative Assistant should have excellent communication, organization, and customer service skills. They should be able to multitask and stay calm under pressure.

Executive Administrative Assistant Skills

  • Multitasking
  • Time management
  • Organization
  • Scheduling
  • Communication
  • Writing
  • Proofreading
  • Editing
  • Research
  • Project management
  • Event planning
  • Customer service

Related: Top Executive Administrative Assistant Skills: Definition and Examples

How to become an Executive Administrative Assistant

The Executive Administrative Assistant (EAA) role is critical to the success of any organization. The EAA provides high-level support to executives and other senior staff, ensuring that day-to-day operations run smoothly. To become an EAA, you will need to have strong administrative skills, be highly organized, and have the ability to multitask. In addition, you must be able to communicate effectively, both verbally and in writing.

If you are interested in becoming an EAA, the first step is to obtain the necessary education and training. Many EAAs have at least an associate’s degree in business administration or a related field. However, some organizations may require a bachelor’s degree for certain positions. Once you have the appropriate education, it is important to gain experience in the administrative field. This can be done through internships, part-time jobs, or volunteer work.

Once you have the necessary education and experience, you can begin applying for EAA positions. When applying for a position, be sure to highlight your administrative skills, organizational abilities, and multitasking capabilities. In addition, include examples of your effective written and verbal communication skills. With the right qualifications and experience, you can be on your way to a successful career as an Executive Administrative Assistant.

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