What does an Accounting Administrative Assistant do?
Published 3 min read
An accounting administrative assistant is responsible for providing support to the accounting department by performing various clerical and administrative tasks. Their duties may include maintaining financial records, preparing reports, and assisting with budgeting and auditing. They may also be responsible for handling customer inquiries and resolving any accounting issues.
Accounting Administrative Assistant job duties include:
- Answer incoming calls and assume other receptionist duties when needed.
- Greet clients and visitors in a professional manner.
- Handle all incoming and outgoing mail.
- Prepare correspondence, reports, and other documents.
- Maintain filing system, both electronic and paper.
- Assist with special projects as needed.
- Handle sensitive information in a confidential manner.
- Set up and maintain accounting records.
- Reconcile bank statements.
- Prepare financial reports.
Accounting Administrative Assistant Job Requirements
An Accounting Administrative Assistant typically needs at least an Associate's degree in accounting or a related field, although some positions may only require a high school diploma or equivalent. Certification is not always required, but it may give candidates a competitive edge. Experience is also beneficial, and many employers prefer candidates with at least two years of experience working in an accounting or bookkeeping role. Strong computer skills are essential, as is the ability to handle confidential information discreetly.
Accounting Administrative Assistant Skills
- Accounting
- Bookkeeping
- QuickBooks
- Financial statements
- Accounts Payable
- Accounts Receivable
- Payroll
- Tax preparation
- Auditing
- Budgeting
- Forecasting
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How to become an Accounting Administrative Assistant
An accounting administrative assistant is responsible for providing administrative support to an accounting department. Duties can include preparing and processing financial documents, maintaining records, and assisting with audits. To become an accounting administrative assistant, you will need at least a high school diploma or equivalent. Some college coursework in business or accounting can be helpful. Strong computer skills are also important, as you will be using various software programs to perform your duties. Excellent organizational skills are critical in this role, as you will be handling a large volume of paperwork and keeping track of deadlines. Good communication skills are also necessary, as you will be interacting with clients and other members of the accounting team.
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