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What does an Administrative Office Assistant do?

Learn all about Administrative Office Assistant duties, skills and much more. Get expert advice on how to become an Administrative Office Assistant.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

An administrative office assistant provides support to an office by performing a variety of clerical and administrative tasks. Duties may include answering phones, filing, data entry, and scheduling appointments.

Administrative Office Assistant job duties include:

  • Answering and routing phone calls
  • Drafting correspondence and other formal documents
  • Scheduling appointments and managing calendars
  • Making travel arrangements
  • Processing expense reports
  • Coordinating meeting logistics
  • Managing office supplies
  • Onboarding new employees
  • Providing general administrative support to colleagues

Administrative Office Assistant Job Requirements

An Administrative Office Assistant typically needs at least a high school diploma, although some jobs may require postsecondary education, and most jobs will provide on-the-job training. Certification is not typically required, but it may be helpful. Administrative Office Assistants typically need at least one year of experience working in an office environment.

Administrative Office Assistant Skills

  • Filing
  • Answering telephones
  • Greeting clients
  • Scheduling appointments
  • Making travel arrangements
  • Preparing reports
  • Handling multiple tasks simultaneously
  • Maintaining confidentiality
  • Proofreading
  • Typing
  • Word processing

Related: Top Administrative Office Assistant Skills: Definition and Examples

How to become an Administrative Office Assistant

An administrative office assistant provides support to an organization by performing a variety of clerical and administrative tasks. To become an administrative office assistant, you will need to have strong communication, organizational, and computer skills. Many administrative office assistants have at least some college education, although it is not always required.

Some of the duties of an administrative office assistant include answering phones, responding to emails, scheduling appointments, maintaining records, and preparing reports. To be successful in this role, you must be able to multitask and be comfortable working in a fast-paced environment. It is also important to be detail-oriented and able to work independently.

If you are interested in becoming an administrative office assistant, there are a few steps you can take to get started. First, consider completing some education or training in business administration or a related field. This will give you the skills and knowledge necessary to perform the job effectively. Additionally, try to gain some experience working in an office setting so that you can get a feel for the day-to-day tasks of an administrative office assistant. Finally, make sure to brush up on your computer skills and learn how to use common office software programs like Microsoft Office.

Related: Administrative Office Assistant Resume Example

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