Top 11 Executive Administrative Assistant Certifications

Certifications are important for executive administrative assistants in the job market because they demonstrate a commitment to professional development and a mastery of specific skills. Certifications indicate that an individual has achieved a certain level of expertise and is capable of carrying out specialized tasks. They also give employers confidence that their employees have received the necessary training and education to work effectively in their position. Additionally, certifications may open up more job opportunities as they often provide access to higher-level positions or specialized roles. Finally, certifications can increase earning potential by demonstrating an individual’s expertise and providing evidence that they are qualified for higher salaries than those without such qualifications.

The purpose of this article is to review some of the top certifications for Executive Administrative Assistants and explain how they can benefit their career growth.

What are Executive Administrative Assistant Certifications?

Executive administrative assistant certification is a professional designation for those who have completed specialized training in office administration. This certification demonstrates a high level of knowledge and expertise in the field, as well as practical skills related to the position. With this certification, individuals can demonstrate their commitment to the profession and their ability to handle complex tasks with confidence.

The certification program typically includes courses on topics such as communication, management, business processes, customer service, problem solving, technology, and administrative procedures. By completing this training, individuals gain an understanding of how different departments within an organization interact and how they can support each other’s efforts. Additionally, they learn best practices for providing timely and accurate assistance to senior executives.

Having executive administrative assistant certification can help individuals stand out when applying for positions in the field. It provides employers with evidence that applicants possess the necessary skills and knowledge to excel in the role. Additionally, it serves as recognition that professionals have gone above and beyond to develop their skillset and stay up-to-date on industry trends. This can give them an edge over other applicants when competing for positions at top organizations. Ultimately, executive administrative assistant certification is a valuable asset that can open doors for those looking to advance their career in office administration.

Pro Tip: When considering executive administrative assistant certification, research the requirements carefully to ensure that you have the skills and experience necessary to complete the program successfully. Additionally, look for programs that offer continuing education credits and opportunities to network with other professionals in your field.

Related: What does an Executive Administrative Assistant do?

Top 11 Executive Administrative Assistant Certifications

Here’s our list of the best certifications available to Executive Administrative Assistants today.

1. Certified Administrative Professional (CAP)

Certified Administrative Professional (CAP) is a professional certification program offered by the International Association of Administrative Professionals (IAAP). The CAP credential is designed to recognize and reward administrative professionals for their knowledge, skills, and abilities in the areas of office management, communications, customer service, project management, technology, and leadership.

The CAP program consists of four levels: Foundations of Business Administration; Advanced Business Administration; Professional Management; and Executive Leadership. Each level requires the completion of a series of exams that cover topics such as business communication, customer service, project management, technology proficiency, and leadership principles.

It typically takes between six months to two years to complete all four levels of the CAP program. The amount of time it takes to complete depends on how quickly you are able to study and take the required exams.

To get started with the CAP program you will need to register with IAAP and pay a one-time registration fee. Once registered you can purchase study materials from IAAP or use other resources such as online courses or textbooks. After completing each exam you will need to submit an application for certification which includes an additional fee.

The cost for the CAP program varies depending on which level you are taking and how many exams you are taking at once. The total cost for all four levels can range from $500-$1,000 USD depending on your individual circumstances.

2. Certified Professional Secretary (CPS)

Certified Professional Secretary (CPS) is a professional certification offered by the International Association of Administrative Professionals (IAAP). It is designed to recognize individuals who have achieved excellence in the field of administrative support. The CPS certification is a mark of distinction that demonstrates an individual’s commitment to their profession, as well as their knowledge and skills.

The CPS certification requires successful completion of a comprehensive exam that covers topics such as office management, business communication, customer service, technology, and human resources. The exam consists of 150 multiple-choice questions and must be completed within three hours.

In order to take the CPS exam, applicants must first meet certain eligibility requirements. These include having at least two years of full-time work experience in an administrative role or one year of full-time work experience plus 12 months of college coursework related to administrative support. Applicants must also complete an online application form and submit a nonrefundable fee.

The cost for taking the CPS exam varies depending on whether you are an IAAP member or not. For IAAP members, the cost is $195 USD; for non-members, it is $295 USD. Once you have successfully passed the exam, there is an additional one-time fee of $50 USD to receive your official certificate and lapel pin from IAAP.

Overall, obtaining your Certified Professional Secretary (CPS) certification can take anywhere from several weeks to several months depending on when you apply and how quickly you are able to complete the necessary requirements and take the exam itself.

3. Microsoft Office Specialist (MOS)

Microsoft Office Specialist (MOS) is a certification program designed to validate an individual’s skills in Microsoft Office applications. It is offered by Certiport, a Pearson VUE business, and endorsed by Microsoft. The certification tests an individual’s knowledge of the various features and functions of the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook, Access and OneNote.

The certification process requires taking one or more exams that cover the various aspects of each application. Each exam typically takes about 70 minutes to complete and covers topics such as creating documents, working with spreadsheets, using formulas and functions in Excel, creating presentations in PowerPoint, managing email in Outlook and more.

The cost of MOS certification depends on which exam you take. Generally speaking, each exam costs around $150 USD. However, discounts are available for students and members of certain organizations.

Getting certified usually takes anywhere from 2-6 months depending on how much time you have to dedicate to studying for the exams. To get certified you must pass all required exams with a score of 700 or higher out of 1000 points. You can retake any failed exams up to three times within a year after your first attempt at no additional cost.

4. Certified Executive Assistant (CEA)

Certified Executive Assistant (CEA) is a professional designation for executive assistants who have achieved the highest level of professional excellence. The CEA designation recognizes those individuals who have demonstrated a mastery of the core competencies necessary to be an effective executive assistant. It is a mark of distinction that sets them apart from their peers and provides employers with assurance that they possess the skills and knowledge necessary to perform at the highest levels.

The CEA certification process typically takes between four to six months to complete, depending on the individual’s experience and background. To become certified, applicants must pass an exam administered by the International Association of Administrative Professionals (IAAP). The exam consists of multiple-choice questions covering topics such as office management, communication skills, problem solving, and customer service.

The cost for taking the CEA exam varies depending on IAAP membership status. Non-members pay $225 for the exam while members pay $195. In addition to taking the exam, applicants must also complete 10 hours of continuing education every three years in order to maintain their certification status.

Overall, becoming certified as a Certified Executive Assistant requires dedication and hard work but can provide many benefits. Achieving this designation demonstrates commitment to one’s profession and can open up new opportunities for career advancement and increased earning potential.

5. Project Management Professional (PMP)

Project Management Professional (PMP) is a certification offered by the Project Management Institute (PMI). It is an internationally recognized professional designation that demonstrates a professional’s ability to successfully manage projects. To obtain the PMP, individuals must demonstrate their knowledge and experience in project management through education, experience, and examination.

The PMP certification process takes approximately six months to complete. The first step is to meet the eligibility requirements. These include a minimum of three years of project management experience with 4,500 hours spent leading and directing projects as well as 35 hours of formal project management education. Once these requirements are met, applicants can register for the PMP exam.

The cost of obtaining the PMP certification varies depending on whether you are a member or non-member of the PMI. For members, it costs $405 to take the exam while non-members pay $555. Additionally, there are fees associated with application processing and other administrative costs that may apply.

Once you have passed the exam and met all other requirements, you will be awarded your PMP credential. This credential is valid for three years after which time it must be renewed in order to remain active.

6. Certified Legal Secretary (CLS)

Certified Legal Secretary (CLS) is a professional certification awarded by the International Association of Administrative Professionals (IAAP). It is designed to recognize the knowledge and skills of individuals who work in legal offices. The CLS certification demonstrates an individual’s commitment to their profession, as well as their expertise in legal office procedures.

The CLS certification requires passing a comprehensive exam that covers topics such as legal terminology, court systems, ethical considerations, document preparation, and other related topics. To be eligible for the exam, applicants must have at least two years of full-time experience in a legal office or have completed an IAAP-approved course in legal office procedures.

The exam takes approximately three hours to complete and consists of multiple-choice questions. The cost of taking the exam varies depending on whether you are an IAAP member or not; nonmembers pay $175 while members pay $125. Once you pass the exam, you will receive your Certified Legal Secretary certificate from IAAP.

7. Certified Medical Administrative Assistant (CMAA)

Certified Medical Administrative Assistant (CMAA) is a certification program designed to recognize individuals who have demonstrated their knowledge and skills in the medical administrative field. The CMAA certification is awarded by the National Healthcareer Association (NHA).

The CMAA certification program consists of two exams: a written exam and a practical exam. The written exam covers topics such as medical terminology, medical office procedures, and insurance billing. The practical exam covers topics such as patient care, scheduling appointments, and filing insurance claims.

To become certified as a CMAA, you must first complete an accredited medical administrative assistant program or equivalent training. After completing the required coursework or training, you must then pass both the written and practical exams.

The cost of the CMAA certification varies depending on which testing center you choose to take your exams at. Generally, it costs around $200 for both exams combined. It typically takes about three months to receive your results after taking both exams.

8. American Society of Administrative Professionals (ASAP) Certification

The American Society of Administrative Professionals (ASAP) Certification is a professional certification program for administrative professionals. It is designed to recognize and validate the knowledge, skills, and abilities of administrative professionals in the workplace.

To earn the ASAP certification, candidates must pass an exam that covers topics such as office management, communication, customer service, problem solving, technology, and other related areas. The exam consists of 100 multiple-choice questions and takes approximately two hours to complete.

In order to be eligible to take the exam, applicants must have at least two years of experience working in an administrative role or a bachelor's degree in a related field. Candidates must also demonstrate proficiency in Microsoft Office applications.

The cost of taking the exam is $200 USD. After passing the exam, applicants will receive their certification within four weeks. The certification is valid for three years and can be renewed by taking additional continuing education courses or retaking the exam.

9. Certified Professional Administrative Coordinator (CPAC)

Certified Professional Administrative Coordinator (CPAC) is a professional certification program offered by the International Association of Administrative Professionals (IAAP). It is designed to recognize and reward administrative professionals who demonstrate expertise in their field. The CPAC certification is awarded to those who have achieved a high level of proficiency in the areas of office management, organizational skills, communication, customer service, technology, and other related topics.

The CPAC certification requires that applicants complete an online application and pass an exam. Once the application is approved, applicants must attend a two-day training seminar and then pass a final exam. Upon successful completion of the program, participants will receive their CPAC certification.

The cost for the CPAC certification program varies depending on the provider. Generally speaking, it can range from $500 to $1,000 USD. The cost includes access to online course materials and resources, as well as the two-day training seminar and final exam fees.

It typically takes four to six weeks to complete the entire process from application submission to receiving your CPAC certificate.

10. International Association of Administrative Professionals (IAAP) Certification

The International Association of Administrative Professionals (IAAP) Certification is a professional certification program designed to recognize and validate the knowledge, skills, and abilities of administrative professionals. It is the only globally recognized certification for administrative professionals.

To become certified, individuals must pass an exam that covers core areas such as communication, customer service, technology, project management, and business writing. The exam consists of multiple-choice questions and takes approximately three hours to complete.

To get certified, individuals must first apply to take the IAAP Certification Exam. The application process includes submitting a completed application form along with any required documentation and paying the applicable fee. After submitting their application, individuals will receive an email with instructions on how to schedule their exam appointment.

The cost of taking the IAAP Certification Exam varies depending on where you take it; however, the average cost is around $250 USD. Additionally, there are other fees associated with becoming certified such as annual membership fees and renewal fees.

Once an individual has passed the exam they will be awarded the IAAP Certified Professional (IACP) designation which is valid for three years from the date of issue. In order to maintain their certification status they must renew their certification every three years by completing continuing education requirements or retaking the exam if necessary.

11. National Association of Legal Secretaries’ Paralegal Certificate Program

The National Association of Legal Secretaries’ (NALS) Paralegal Certificate Program is a comprehensive training program designed to provide paralegals with the skills and knowledge necessary to excel in their profession. The program consists of two parts: a self-study course, which can be completed at home or online, and an on-site exam. The self-study course covers topics such as legal research, legal writing, ethics, and litigation support. It also includes a practice test that helps prepare students for the final exam.

The program takes approximately three months to complete. Students must complete the self-study course before taking the on-site exam. Upon successful completion of both parts of the program, students will receive a certificate from NALS recognizing their achievement.

To get started in the NALS Paralegal Certificate Program, students should contact their local NALS chapter for more information about the program and how to register. Once registered, students will receive access to all of the materials needed to complete the program.

The cost of the NALS Paralegal Certificate Program varies depending on where you take it; however, most programs cost around $400-$500 USD for both parts of the program (self-study course and on-site exam).

Do You Really Need a Executive Administrative Assistant Certificate?

The answer to this question depends on the individual. An executive administrative assistant certificate can be a valuable addition to an individual's resume and may provide them with an edge in getting a job or promotion. However, there are also many other factors that must be considered when deciding if an executive administrative assistant certificate is necessary.

For instance, it is important to consider the individual's prior experience or education in the field, as well as their current level of knowledge and expertise. If they have already been working as an administrative assistant and are looking to move up in their career, then obtaining a certificate could be helpful in demonstrating their commitment to excellence. Similarly, if they have no prior experience or education but would like to pursue a career in this field, then obtaining a certificate could be beneficial in demonstrating their dedication and ability.

It is also important to consider what type of job the individual is applying for. Some positions may require certification while others may not; it all depends on the specific requirements of the job. Additionally, some organizations may offer more competitive pay for those who possess certification compared to those without it; however, this isn't always the case so it's important to research the particular employer beforehand.

In conclusion, whether or not obtaining an executive administrative assistant certificate is necessary depends on the individual and their unique circumstances. It may provide them with an advantage when applying for jobs or promotions but there are many other factors that should also be taken into consideration before making any decisions.

Related: Executive Administrative Assistant Resume Examples

FAQs About Executive Administrative Assistant Certifications

1. What is an Executive Administrative Assistant Certification?

Answer: An Executive Administrative Assistant Certification is a professional credential that demonstrates a high level of expertise in performing administrative tasks and managing executive-level responsibilities. This certification is typically obtained through completing a course or program, and passing an exam.

2. What are the benefits of having an Executive Administrative Assistant Certification?

Answer: Benefits of obtaining an Executive Administrative Assistant Certification include improved job opportunities, salary increases, recognition as an expert in the field, and increased confidence in performing administrative tasks.

3. What skills are needed to become certified as an Executive Administrative Assistant?

Answer: Skills required to become certified as an Executive Administrative Assistant include strong organizational and communication skills, knowledge of office procedures, proficiency with computer programs and software applications, attention to detail, ability to prioritize tasks, professionalism and customer service skills.

4. How long does it take to complete the certification program?

Answer: The length of time required to complete the certification program will vary depending on the program chosen. Generally speaking, most programs require 12-18 months of coursework and may also require additional time for studying for the final exam.

5. Is there any ongoing education or professional development required after receiving certification?

Answer: Yes, most certifying organizations require continuing education credits (CECs) annually in order to maintain certification status. Professional development activities such as attending conferences or workshops related to executive administration can help fulfill this requirement.