Article

What does a Document Processor do?

Learn all about Document Processor duties, skills and much more. Get expert advice on how to become a Document Processor.

Photo of Brenna Goyette
Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 4 min read

A document processor is responsible for scanning, indexing, and storing documents electronically. They may also be responsible for converting physical documents into digital format.

Document Processor job duties include:

  • Read and analyze incoming documents and data to determine their purpose.
  • Sort, organize, and file documents according to established procedures.
  • Input data from documents into computer databases and spreadsheets.
  • Retrieve information from computer databases as needed.
  • Generate reports based on document contents and computer database information.
  • Perform quality control checks on documents and data.
  • Handle sensitive or confidential information with discretion.
  • Maintain accurate records of document processing activities.
  • Monitor document processing equipment for proper functioning.
  • Assist other staff members with document processing tasks as needed.

Document Processor Job Requirements

Most document processors have at least a high school diploma, although some jobs may require postsecondary education, such as an associate's degree in office administration or a related field. Certification is not typically required, but document processors may choose to earn voluntary certification to demonstrate their proficiency and commitment to the profession. Some employers may prefer candidates with previous experience working in an office environment.

Document Processor Skills

  • Time management
  • Organization
  • Writing
  • Editing
  • Proofreading
  • Research
  • Citations
  • Formatting
  • Microsoft Office
  • Google Docs
  • Adobe Acrobat

Related: Top Document Processor Skills: Definition and Examples

How to become a Document Processor

A document processor is a professional who converts documents into a digital format. This can be done by scanning the document and then using OCR (Optical Character Recognition) software to convert it into a text file. Alternatively, the document can be converted into a PDF (Portable Document Format) file.

There are many reasons why someone might want to become a document processor. Perhaps they have experience working with documents and want to move into a more digital role. Maybe they are looking for a career change and think this would be a good fit. Whatever the reason, there are a few things that anyone interested in becoming a document processor should keep in mind.

First, it is important to have experience working with documents. This could mean anything from having worked in an office environment where you dealt with paperwork on a daily basis, to being a student who is comfortable working with different types of documents. If you don’t have any direct experience, try to get some by volunteering or interning in an office setting.

Second, it is helpful to be familiar with different types of software. As mentioned above, OCR software is used to convert scanned documents into text files. However, there are many different OCR programs available, so it is important to know which one(s) will work best for the type of documents you will be processing. PDF files can also be created using different software programs, so again, it is important to know which program(s) will work best for your needs.

Finally, it is always beneficial to have strong attention to detail and excellent organizational skills. This is especially true when working with digital files, as even one small mistake can cause major problems down the road. If you don’t consider yourself to be naturally detail-oriented or organized, that’s okay – just be willing to put in the extra effort required to make sure everything is done correctly.

If you’re interested in becoming a document processor, keep these things in mind as you begin your journey. With hard work and dedication, you can develop the skills necessary to succeed in this field.

Related: Document Processor Resume Example

Related: Document Processor Interview Questions (With Example Answers)