What does a Document Clerk do?
Published 3 min read
A document clerk is responsible for organizing and filing documents, as well as maintaining records of documents. They may also be responsible for scanning and indexing documents, as well as retrieving documents when requested.
Document Clerk job duties include:
- Maintaining files and updating records
- Tracking documents and ensuring their accuracy
- Filing documents in an organized manner
- Handling document requests from employees and other departments
- Scanning and indexing documents
- Storing documents in a secure location
- Archiving old documents
- Retrieving documents as needed
- Destroying outdated or unneeded documents
- Providing administrative support to the department
Document Clerk Job Requirements
There are no specific education requirements for a document clerk, but most employers prefer candidates with at least a high school diploma or equivalent. Some document clerks may need to have basic knowledge of office software, such as Microsoft Office or Google Docs, and some clerical experience is also helpful. There are no specific certification requirements for this position, but document clerks who have earned certification from an organization, such as the National Association of Legal Secretaries or the International Association of Administrative Professionals, may have an advantage in the job market.
Document Clerk Skills
- Filing
- Organizing
- Scanning
- Uploading
- Downloading
- Creating
- Editing
- Proofreading
- Printing
- Storing
- Retrieving
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How to become a Document Clerk
Document clerks are responsible for organizing and maintaining physical and electronic files. They may also be responsible for scanning documents, indexing document databases, and retrieving documents when requested. Many document clerks work in law firms, medical offices, and government agencies. Some document clerks may also work for companies that provide support services to other businesses.
There is no one specific path to becoming a document clerk. Many document clerks have at least a high school diploma, although some jobs may require postsecondary education or training. Document clerks typically learn on the job, although some employers may provide formal training.
Document clerks must be organized and detail-oriented. They must be able to follow instructions and pay close attention to detail. They must also be able to work independently and as part of a team. Good customer service skills are also important, as document clerks may interact with clients or customers.
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