What does a Document Controller do?
Published 3 min read
A document controller is a professional who is responsible for the management, organization, and control of documents within an organization. They may work with paper or electronic documents, or both. The goal of a document controller is to ensure that documents are accurate, up-to-date, and accessible to those who need them.
Document Controller job duties include:
- Maintain up-to-date knowledge of document control procedures and practices
- Implement document control procedures and practices
- Maintain document control databases and filing systems
- Ensure that all documents are properly indexed and filed
- Monitor document revision levels and ensure that appropriate changes are made to documents
- Ensure that all documents are distributed in a timely manner
- Maintain confidentiality of all documents
- Train new employees on document control procedures and practices
- Perform quality assurance checks on documents
- Assist with the development of new document control procedures and practices
Document Controller Job Requirements
There is no one specific path to becoming a Document Controller, but most likely it will involve some combination of education, certification, and experience. Many Document Controllers have at least a bachelor's degree in a field such as business administration or information science. Some employers may also require certification from professional organizations such as the Institute for Business Documentation Professionals. In terms of experience, most Document Controllers have several years of experience working in an office environment and handling various types of documents.
Document Controller Skills
- Organized
- Detail Oriented
- Time Management
- Flexible
- Multi-tasker
- Communication
- Problem Solver
- Team Player
- Tech Savvy
- Adaptable
- Resourceful
Related: Top Document Controller Skills: Definition and Examples
How to become a Document Controller
There is no one-size-fits-all answer to this question, as the best way to become a Document Controller may vary depending on your qualifications and experience. However, some tips on how to become a Document Controller may include studying for a relevant qualification, such as a degree in business administration or management, and gaining experience in document management. Additionally, it may be beneficial to become familiar with document control software and systems.
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