Top 11 Document Processor Certifications

This article provides an overview of the top certifications available for document processors, including information on their requirements and benefits.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 16 min read

Certifications for a document processor are important in the job market because they demonstrate that the individual has the necessary skills and knowledge to perform their duties. Certification also shows potential employers that the document processor has taken the time and effort to acquire additional training and education beyond what is typically required for the position. This can help individuals stand out from other applicants in a competitive job market and make them more attractive candidates for hiring. Furthermore, certifications can give document processors access to higher salary positions, as employers often view certified professionals as having a higher level of expertise than non-certified workers.

This article reviews some of the top certifications for Document Processors and explains how they can help enhance a document processor's career.

What are Document Processor Certifications?

Document processor certification is a type of certification that validates an individual's knowledge and skills in processing documents. Document processors are responsible for the accurate and timely preparation, filing, and tracking of documents. This includes creating, managing, archiving, and destroying documents according to established guidelines.

Document processor certification can help individuals gain the knowledge and skills necessary to properly process documents. It also provides employers with assurance that their document processors have met certain requirements and possess the necessary competencies to perform their duties effectively. In addition, certification may improve job prospects for those seeking employment as a document processor. Certification can also increase productivity by allowing employers to hire staff with the right qualifications and experience in document processing. Finally, it can help organizations maintain compliance with regulations related to data protection and privacy.

Pro Tip: Get certified in your document processor of choice to increase your efficiency and accuracy. Most document processors offer certification programs to help you become proficient in using the program, as well as provide a valuable credential that employers may look for on your resume.

Related: What does a Document Processor do?

Top 11 Document Processor Certifications

Here’s our list of the best certifications available to Document Processors today.

1. Microsoft Office Specialist (MOS)

Microsoft Office Specialist (MOS) is a globally recognized certification that validates an individual’s skills in using Microsoft Office applications. It is designed to demonstrate proficiency in the use of Microsoft Office programs such as Word, Excel, PowerPoint, Outlook and Access. The MOS certification is offered by Certiport, a Pearson VUE company.

The MOS certification takes approximately two to four hours to complete depending on the individual’s skill level and the application being tested. To become certified, individuals must pass one or more exams that are administered at an authorized testing center. The exams are based on real-world tasks and scenarios, and require candidates to demonstrate their ability to use Microsoft Office applications effectively.

The cost of the MOS certification varies depending on the specific exam being taken and the country in which it is taken. Generally, each exam costs between $70-$100 USD. Additionally, there may be additional fees for taking the exam at an authorized testing center or for purchasing study materials.

To get started with becoming a Microsoft Office Specialist, individuals should visit Certiport's website where they can find information about available exams and authorized testing centers near them. They can also purchase study materials from Certiport or other vendors to help them prepare for their exams.

2. Adobe Certified Expert (ACE)

Adobe Certified Expert (ACE) is an industry-recognized credential that demonstrates a professional’s expertise in Adobe products. It is the highest level of certification available from Adobe and is designed to validate the skills and knowledge of experienced professionals who use Adobe software.

To become an ACE, you must pass one or more exams that test your knowledge of specific Adobe products. The exams are offered by Pearson VUE, an independent testing provider, and typically take about two hours to complete. Exams are available for multiple versions of many popular Adobe products, such as Photoshop, Illustrator, InDesign, Dreamweaver, Acrobat Pro DC, Lightroom Classic CC and Premiere Pro CC.

The cost of each exam varies depending on the product being tested; however, most exams cost between $150 and $250 USD. You can find pricing information on the Pearson VUE website.

Once you have passed all required exams for a particular product or suite of products, you will receive a digital certificate from Adobe that confirms your status as an ACE. This certificate can be used to demonstrate your expertise in these products to employers or clients.

3. CompTIA Strata IT Fundamentals

CompTIA Strata IT Fundamentals is a certification program designed to provide individuals with the knowledge and skills necessary to understand basic computer hardware, software, and network concepts. It is intended for individuals who are new to the IT field or who are looking to gain a better understanding of IT fundamentals.

The CompTIA Strata IT Fundamentals certification exam consists of 90 multiple-choice questions and takes approximately 90 minutes to complete. To obtain this certification, you must pass the exam with a score of at least 700 out of 900 points.

To get the CompTIA Strata IT Fundamentals certification, you must first purchase an exam voucher from CompTIA's website. The cost of the voucher is $119 USD (or equivalent in other currencies). After purchasing the voucher, you can schedule your exam at any Pearson VUE testing center near you. You will need to bring two forms of identification with you when taking your exam.

Once you have passed the exam, your results will be sent to CompTIA and your certificate will be issued within 10 business days. The certificate is valid for three years from the date it was issued.

4. Apple Certified Pro - Pages, Numbers and Keynote

Apple Certified Pro - Pages, Numbers and Keynote is an Apple certification program that recognizes individuals who have demonstrated advanced proficiency in the use of Apple’s productivity suite of applications. This certification is designed to demonstrate expertise in creating, editing, formatting, and sharing documents with Pages, spreadsheets with Numbers, and presentations with Keynote.

The program consists of two parts: a self-paced study guide and an online assessment. The self-paced study guide covers topics such as document creation, formatting options, collaboration tools, working with images and media files, and more. The online assessment tests the user’s knowledge of the material covered in the study guide.

The program takes approximately 10 hours to complete. To get certified you must pass both the self-paced study guide and the online assessment.

The cost for Apple Certified Pro - Pages, Numbers and Keynote is $99 USD.

5. Google Docs Certification

Google Docs Certification is an online certification program offered by Google to demonstrate proficiency in using the Google Docs suite of office productivity applications. The certification covers topics such as creating, editing, and sharing documents, spreadsheets, and presentations; working with images and charts; collaborating with others; and managing files. It takes approximately 1-2 hours to complete the exam, depending on your familiarity with the Google Docs suite.

To get certified in Google Docs, you must first create a free Google account if you don't already have one. Then, visit the Google Workspace Learning Center and select the “Get Certified” link. You will be asked to log in to your account and then complete a series of tasks related to the topics covered in the certification exam. After completing all tasks successfully, you can take the exam directly from within the Learning Center.

The cost for taking the Google Docs Certification Exam is $100 USD (or local equivalent). Once you pass the exam, you will receive a digital certificate that can be shared on social media or printed out for display purposes.

6. QuarkXPress Certification

QuarkXPress Certification is a program offered by Quark, Inc. to demonstrate proficiency in the use of their software. The certification requires passing an online exam that tests knowledge of various aspects of the software, including layout, typography, graphics, and color management.

The exam takes approximately two hours to complete and consists of multiple-choice questions. It is available in both English and Spanish. To get certified, you must have a valid QuarkXPress license or subscription and register for the exam on the Quark website.

The cost of the exam varies depending on your region but typically ranges from $50 to $100 USD. Once you pass the exam, you will receive an official certificate from Quark that confirms your certification status. You can also display your certification status on your resume or portfolio to show potential employers or clients that you are proficient in using QuarkXPress software.

7. CorelDRAW Graphics Suite Certification

CorelDRAW Graphics Suite Certification is a professional certification program designed to validate an individual’s knowledge and proficiency in using CorelDRAW Graphics Suite. It is the industry standard for graphic design professionals, providing them with the skills and credentials necessary to advance their career.

The CorelDRAW Graphics Suite Certification consists of two parts: CorelDRAW Certified Professional (CDP) and CorelDRAW Expert (CE). The CDP certification focuses on the basics of working with the software while the CE certification covers more advanced topics such as creating complex graphics, working with multiple documents, and more.

To get certified, individuals must pass a series of exams that cover topics such as drawing tools, page layout, text formatting, color management, vector illustration, photo editing, and more. The exams are administered by Pearson VUE testing centers around the world.

It typically takes between six to twelve months to complete both certifications depending on an individual’s prior experience with the software. To get started on your certification journey you will need to purchase a voucher from Pearson VUE which will give you access to all the exams required for certification. The cost of this voucher varies depending on your location but typically ranges from $200 USD to $400 USD.

8. Abode InDesign Certification

Adobe InDesign Certification is an industry-recognized credential that demonstrates proficiency in Adobe InDesign, a popular desktop publishing software. This certification shows employers and clients that you have the skills to create professional designs, layouts, and documents with Adobe InDesign.

The certification process typically takes around two to three months to complete. To get certified, you must first pass the Adobe Certified Associate (ACA) exam for InDesign. The exam consists of 50 questions covering topics such as creating documents, working with text, designing page layouts, and more. After passing the exam, you will be awarded the ACA certification.

To prepare for the exam, you can take an online course or attend a training session from an authorized provider like Udemy or LinkedIn Learning. These courses usually cost between $20 and $100 depending on the provider and length of the course. Additionally, you can purchase study guides from third-party companies like Certiport or ExamCollection for around $50 each.

Once you’ve passed the ACA exam, you can apply for the Adobe Certified Expert (ACE) certification by submitting your portfolio of work to Adobe for review. Your portfolio should include at least five projects created using InDesign that demonstrate your design skills and knowledge of best practices in layout design. If your portfolio is approved by Adobe experts, you will receive your ACE certification.

The cost of getting certified varies depending on how many courses or study guides you purchase to prepare for the exams and whether or not you need to pay a fee when submitting your portfolio for ACE certification review. Generally speaking though, expect to spend anywhere between $70 – $200+ on materials and fees associated with getting certified in Adobe InDesign.

9. Microsoft Word Expert Certification

Microsoft Word Expert Certification is a certification program offered by Microsoft to recognize individuals who have achieved a high level of proficiency in using Microsoft Word. This certification demonstrates that an individual has the skills and knowledge necessary to create, format, and manage documents using the latest version of Microsoft Word.

The certification process consists of two exams: Exam 77-725: Microsoft Word 2016 Core Document Creation, Collaboration and Communication and Exam 77-726: Microsoft Office Word 2016 Expert. The first exam covers topics such as creating documents, formatting text, working with images and tables, collaboration tools, and more. The second exam focuses on advanced topics such as creating macros, customizing ribbon tabs, creating forms and templates, working with long documents, mail merge features, and more.

To get certified as a Microsoft Word Expert you must pass both exams. Each exam takes approximately two hours to complete. You can take the exams at any Pearson VUE testing center or online through their website.

The cost for each exam is $150 USD. So in total it will cost $300 USD to get your Microsoft Word Expert Certification.

10. IBM Lotus Notes Domino 8 Application Development Update

IBM Lotus Notes Domino 8 Application Development Update is a comprehensive update for developers that use the IBM Lotus Notes Domino 8 platform. This update includes fixes and enhancements to existing features, as well as new features that make it easier to build applications on the platform.

The update can be downloaded from the IBM website and takes approximately 15 minutes to download depending on your internet connection speed. The update is free of charge and does not require any additional fees or subscriptions.

Once downloaded, the update must be installed on each computer running the IBM Lotus Notes Domino 8 platform in order to take advantage of all of its features. The installation process typically takes less than an hour and requires some basic technical knowledge. After installation, users can access the new features immediately and begin developing their applications with them.

11. ECDL/ICDL Document Processing

ECDL/ICDL Document Processing is an internationally recognized certification program that assesses the user’s knowledge and skills in using a computer to create, edit, format and print documents. It is designed to provide users with the necessary skills to use word processing applications effectively.

The ECDL/ICDL Document Processing certification consists of four modules: Word Processing, Spreadsheets, Presentations and Databases. Each module is assessed through a series of tests, which must be passed in order to gain the certification. The tests are conducted online and can be taken at any time.

It typically takes around 10 hours to complete the entire course and obtain the certification. However, this may vary depending on the individual’s level of knowledge and experience with computers.

To get the ECDL/ICDL Document Processing certification, you will need to register with an accredited training provider or take an online course from an approved provider such as ICDL Global or ECDL Foundation. Once registered, you will be given access to all of the materials needed for the course, including practice tests and tutorials.

The cost of obtaining ECDL/ICDL Document Processing certification varies depending on where you take your course from but typically ranges between €50 - €100 (approx $60 - $120 USD).

Do You Really Need a Document Processor Certificate?

A document processor certificate might be helpful for certain types of jobs, but it is not essential for all types of employment. For example, if you are looking to apply for a job in a medical office or legal office, then you may find that having a document processor certificate can give you an edge over other applicants. This type of certification shows employers that you have the skills and knowledge necessary to work with documents and understand the processes involved in their creation and management.

However, if you are applying for other types of positions, such as customer service or administrative roles, then a document processor certificate may not be necessary. Employers will likely look more closely at your experience and qualifications when considering your application. If you do not have prior experience working with documents or related software programs, then demonstrating your transferable skills in communication, organization and problem-solving can help make up for any lack of certification.

In conclusion, while a document processor certificate can be beneficial in certain situations, it is not always required in order to secure employment. Depending on the type of role you are applying for and your existing qualifications and experience, employers may be willing to overlook the lack of certification if they feel that you have the right skillset to excel in the position.

Related: Document Processor Resume Examples

FAQs About Document Processor Certifications

1. What types of document processor certifications are available?

Answer: There are numerous document processor certifications offered by different organizations, such as the National Notary Association (NNA), National Verbatim Reporters Association (NVRA) and the International Association of Administrative Professionals (IAAP).

2. How can I become certified as a document processor?

Answer: To become a certified document processor, you must typically complete a training course or program and pass an exam. Additionally, some certifying bodies may require additional experience or education before granting certification.

3. Are there any special requirements for becoming certified?

Answer: Yes, each certifying organization will have its own requirements for certification, including educational background, experience level and passing an exam.

4. How long does it take to become certified?

Answer: The amount of time it takes to become certified varies depending on the organization offering the certification and your individual circumstances. Generally speaking, most programs can be completed within 6-12 months.

5. Is there any ongoing education required to maintain my certification?

Answer: Yes, most certifying organizations require continuing professional development in order to maintain certification status. This often includes attending workshops and seminars or completing online courses related to your profession.