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Admin Resume Examples

Writing a great admin resume is important because it is one of the first things a potential employer will see when they are considering you for a position. It is your opportunity to make a good first impression and sell yourself as the best candidate for the job.

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If you're looking for inspiration when it comes to drafting your own admin resume, look no further than the samples below. These resumes will help you highlight your experience and qualifications in the most effective way possible, giving you the best chance of landing the admin job you're after.

Essential Components of an Administrative Resume

An administrative resume is a critical document that highlights an individual's skills, experience, and qualifications pertinent to administrative roles. It serves as the first point of contact between a job applicant and a potential employer, making a strong initial impression imperative. An effective admin resume includes several essential elements: contact information, an objective statement or summary, skills and competencies, work experience, educational background, certifications and training, and references. This guide delves into each component, explaining its significance, content requirements, and tips for optimization.

Contact Information

Begin your admin resume with clear contact information. This section, typically positioned at the top, should be readily visible and include your full name, phone number, and a professional email address. Ensure your email address conveys professionalism and incorporates your real name.

How to List Contact Information for an Admin Resume

Consider adding links to your LinkedIn profile or professional portfolio, ensuring they are up-to-date and presentable. If job hunting in a different location, include your city and state to inform employers of potential relocation considerations.

Avoid including sensitive personal information such as your Social Security number or marital status to protect against identity theft and discrimination.

Accuracy and currency of your contact details are crucial for enabling employers to reach out to you effortlessly.

Objective Statement or Summary

The "Objective Statement or Summary" section is a concise introduction placed after your contact details. It should succinctly convey your career aspirations and be tailored to the specific admin role you're pursuing.

An objective statement is ideal for those new to the field or transitioning careers, focusing on your contributions and goals. Conversely, a summary is more suitable for experienced professionals, highlighting qualifications and notable achievements.

Ensure this section captures the recruiter's attention by being relevant and engaging, reflecting the requirements of the job you're applying for.

Related: Top Administrative Office Manager Resume Objective Examples

Skills and Competencies

The "Skills and Competencies" section is a showcase of your administrative capabilities, including both hard and soft skills.

Hard Skills:

  • Proficiency in Microsoft Office Suite
  • Database management
  • Project management tools (e.g., Asana, Trello)
  • Operation of office equipment

Industry-specific software knowledge, such as EHR systems for medical admins, may also be relevant.

Soft Skills:

  • Effective communication
  • Organizational abilities
  • Problem-solving
  • Attention to detail
  • Multitasking
  • Time management

Align this section with the job description to enhance your resume's relevance to the employer's needs.

Related: Administrative Office Manager Skills: Definition and Examples

Work Experience

The work experience section is a comprehensive record of your professional history. List your roles in reverse chronological order, including job title, company name, location, and dates of employment.

Detail your responsibilities and achievements, using action verbs and quantifiable results to demonstrate your impact. Tailor this section to the job by emphasizing relevant experiences and addressing any employment gaps succinctly.

For those with less traditional administrative backgrounds, highlight transferable skills and relevant volunteer work.

Educational Background

Your "Educational Background" provides insight into your academic achievements and relevant knowledge. List your educational credentials in reverse chronological order, including institutions, degrees, and graduation dates.

Include pertinent coursework, projects, and certifications such as Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) to strengthen your resume.

While education is important, complement it with real-world experience and soft skills to present a well-rounded candidate profile.

Certifications and Training

Certifications and Training demonstrate your commitment to professional development and expertise in the administrative field. List relevant certifications like CAP, MOS, or PMP, along with any additional training that enhances your administrative skill set.

Include the name of the certification or course, the issuing organization, and the completion date. Highlight particularly relevant certifications in your summary or skills section as well.

These credentials not only validate your abilities but also show your dedication to continuous learning, a trait valued by employers.

Related: Administrative Office Manager Certifications


References can be a powerful addition to your admin resume, offering potential employers validation of your skills and work ethic from credible sources.

Choose references who can vouch for your administrative competencies, such as former supervisors or colleagues. Include their name, title, company, and contact information, and ensure you have their consent to be listed.

Some employers may prefer to request references later in the hiring process. If so, indicate that references are available upon request.

Select references who will provide positive feedback, as their endorsement can significantly influence your job prospects.