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Administrative Assistant Resume Examples

Writing a great administrative assistant resume is important because it is one of the first things a potential employer will see when they are considering you for a position. It is your opportunity to make a good first impression and sell yourself as the best candidate for the job.

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If you're looking for inspiration when it comes to drafting your own administrative assistant resume, look no further than the samples below. These resumes will help you highlight your experience and qualifications in the most effective way possible, giving you the best chance of landing the administrative assistant job you're after.

Essential Components of an Administrative Assistant Resume

An effective Administrative Assistant resume showcases your most relevant skills, experiences, and attributes, playing a pivotal role in your job search. Crafting a resume that captures the attention of potential employers is crucial, as it should demonstrate your proficiency in administrative duties, your adeptness with office technology, your communication prowess, and your organizational finesse.

In this guide, we'll explore the key features of a standout Administrative Assistant Resume. We'll dissect each section, explaining its significance and detailing the content it should encompass. Additionally, we'll provide insights on how to polish each segment to ensure your resume makes a memorable impression.

1. Contact Information

Your contact information is a fundamental element of your resume, enabling potential employers to connect with you for further discussions or interviews.

How to List Contact Information for an Administrative Assistant Resume

Position your contact details prominently at the top of your resume. This section typically includes your full name, phone number, and a professional email address. Ensure your email address conveys professionalism; if necessary, create a new one specifically for job applications.

Depending on the job's location or requirements, you may also list your city and state. However, a full home address is no longer needed due to privacy considerations.

Including a LinkedIn profile or a professional website portfolio can be beneficial if they showcase relevant skills and experiences.

  • Full Name
  • Phone Number
  • Email Address (Professional)
  • City and State (Optional)
  • LinkedIn/Professional Website (Optional)

Before submitting your resume, double-check your contact information to prevent missed opportunities due to incorrect details.

2. Professional Summary or Objective Statement

The Professional Summary or Objective Statement serves as a brief introduction to your professional identity, situated at the top of your resume following your personal details. It should encapsulate your career goals, core competencies, and significant achievements.

For an Administrative Assistant role, this section should underscore your proficiency in office responsibilities, executive support, correspondence management, record-keeping, and scheduling, as well as soft skills like communication, problem-solving, attention to detail, and organization.

Compose this segment concisely, utilizing dynamic verbs and quantifiable accomplishments when possible. Tailor it to each job application, ensuring alignment with the prospective employer's job description.

Choose between a career-focused objective statement and an experience-highlighting professional summary based on your career stage.

  • Career Ambitions: More about your career goals and contributions to the company's success.
  • Professional Summary: More about your achievements in similar roles.

Decide on an objective statement or professional summary according to your career level—entry-level or experienced.

Related: Top Administrative Assistant Resume Objective Examples

3. Skills and Competencies

The "Skills and Competencies" section is a critical part of your resume, allowing potential employers to gauge your suitability for the role.

  1. Office Skills: Essential for administrative tasks, event planning, and meeting coordination.
  2. Tech Skills: Proficiency with Microsoft Office Suite, Google Workspace, email platforms, project management software, and video conferencing tools is necessary.
  3. Communication Skills: Crucial for facilitating internal and external communications.
  4. Organizational Skills: Key for multitasking and maintaining order.
  5. Problem-Solving Skills: Important for addressing and resolving issues promptly.
  6. People Skills: Vital for building trust and rapport with various stakeholders.
  7. Detail-Oriented: Attention to detail is imperative to avoid costly mistakes.
  8. Time Management Skills: Essential for juggling multiple tasks efficiently.
  9. Discretion: Necessary for handling sensitive information.
  10. Adaptability: Valuable for adjusting to changes and unexpected situations.

Provide concrete examples of how you've applied these skills in previous roles whenever possible.

Related: Administrative Assistant Skills: Definition and Examples

4. Work Experience

The "Work Experience" section narrates your professional journey, highlighting the skills you've honed. Employers assess your fit for their organization based on your employment history.

List your roles in reverse chronological order, detailing job titles, companies, locations, and employment dates. Describe your responsibilities with action verbs and quantify achievements when feasible.

Align this section with the job you're targeting, emphasizing relevant experiences. Include transferable skills from other roles or volunteer work if applicable.

Your work experience should not only list where you've worked but also showcase your contributions and accomplishments.

5. Education and Certifications

The "Education and Certifications" section validates your qualifications for the role, summarizing your academic background, training, and certifications.

  1. Formal Education: Begin with your highest degree or most recent educational attainment.
  2. Relevant Courses: Mention courses pertinent to administrative work.
  3. Certifications: Highlight certifications like CAP, MOS, or PACE.
  4. Training Programs: Include specialized training related to office administration.
  5. Continuing Education: List any ongoing learning endeavors post-formal education.

Focus on including educational experiences and certifications most relevant to the job you're applying for.

Related: Administrative Assistant Certifications

6. Achievements and Awards

The "Achievements and Awards" section distinguishes you from other candidates by spotlighting your successes and the positive impact of your work.

Include formal recognitions and significant accomplishments, such as project management successes or procedural improvements, and quantify the impact where possible.

This section should underscore your most notable and relevant achievements as an Administrative Assistant, reflecting the value you've added in your roles.

7. References

References corroborate your skills and performance, enhancing your credibility and supporting your candidacy.

  1. Select References Wisely: Choose individuals who can endorse your administrative capabilities.
  2. Obtain Permission: Always seek consent before listing someone as a reference.
  3. Include Essential Details: Provide comprehensive information for each reference.
  4. Separate References: Maintain a distinct document for your references, available upon request.
  5. Prepare Your References: Ensure they are informed about the type of role you're pursuing.

Strong references are as crucial as a well-crafted resume in securing an Administrative Assistant position, so give this section the attention it merits.