What does an HR Assistant do?

Learn all about HR Assistant duties, skills and much more. Get expert advice on how to become an HR Assistant.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

An HR assistant is responsible for a variety of administrative tasks within the human resources department. They may be responsible for maintaining employee records, scheduling interviews, and assisting with onboarding new hires. HR assistants play a vital role in ensuring the smooth operation of the HR department.

HR Assistant job duties include:

  • Providing administrative support to the HR team
  • Assisting with the recruitment process, including advertising vacancies, conducting initial interviews and shortlisting candidates
  • Coordinating induction programmes for new starters
  • Maintaining employee records and files, both electronically and on paper
  • Answering employee queries about HR policies and procedures
  • Assisting with the organization of company events and training days
  • Administering payroll and benefits processes
  • Carrying out background checks on new recruits
  • Managing employee exit procedures

HR Assistant Job Requirements

Most HR Assistants have at least a bachelor's degree in human resources, business, or a related field. Many have certification from the Society for Human Resource Management (SHRM). Experience working in human resources or a related field is also helpful. HR Assistants should be proficient in Microsoft Office and have excellent communication, organizational, and customer service skills.

HR Assistant Skills

  • Communication
  • Organization
  • Time management
  • Customer service
  • Interpersonal skills
  • Computer skills
  • Data entry
  • Filing
  • Recruiting
  • Scheduling
  • Training

Related: Top HR Assistant Skills: Definition and Examples

How to become an HR Assistant

The human resources (HR) assistant role is an entry-level position in the HR department. The job of an HR assistant is to support the HR manager and other HR staff with administrative tasks. This can include maintaining employee records, scheduling interviews, and assisting with onboarding new employees.

To become an HR assistant, you will need at least a high school diploma or equivalent. Some college coursework in business or human resources is also helpful. Strong communication and organizational skills are essential for this role. You should also be proficient in using computers and various software programs, such as Microsoft Office.

If you have the necessary qualifications and skills, the next step is to find an open position at a company that has an HR department. You can search for job openings online, in newspapers, or through job-search websites. Once you find a position that interests you, submit your resume and cover letter. If you are selected for an interview, be sure to prepare ahead of time by researching the company and practicing your answers to common interview questions.

If you are offered the job, congratulations! Be sure to ask questions about your duties and expectations so that you can hit the ground running on your first day. With hard work and dedication, you can build a successful career as an HR assistant.

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