What does an Executive Coordinator do?
Published 3 min read
An Executive Coordinator provides high-level administrative support to an executive or group of executives. Duties may include managing calendars, scheduling appointments, making travel arrangements, preparing expense reports, handling correspondence, and organizing and maintaining files.
Executive Coordinator job duties include:
- Arranging travel and accommodation
- Screening phone calls and managing correspondence
- Organizing and maintaining diaries and making appointments
- Dealing with incoming email, faxes, and post
- Carrying out specific projects and research
- Arranging meetings and taking minutes
- Liaising with clients, suppliers, and other staff
- Supervising and monitoring the work of junior administrative staff
- Taking dictation and minutes
- Typing, compiling, and preparing reports, presentations, and correspondence
Executive Coordinator Job Requirements
An Executive Coordinator typically needs a high school diploma or equivalent, although some jobs may require postsecondary education, and many Executive Coordinators have at least some college experience. Certification is not typically required, but some employers may prefer candidates who have completed a certified administrative professional program. Most Executive Coordinators have several years of experience working in an administrative role.
Executive Coordinator Skills
- Multitasking
- Time management
- Organization
- Communication
- Writing
- Editing
- Proofreading
- Research
- Project management
- Event planning
- Budgeting
Related: Top Executive Coordinator Skills: Definition and Examples
How to become an Executive Coordinator
The job of an Executive Coordinator is to support the executives of a company in their daily tasks. This includes scheduling appointments, preparing reports, handling correspondence, and managing projects. The Executive Coordinator must be highly organized and efficient in order to keep the executives on track and help them meet deadlines. They must also be able to handle confidential information with discretion.
To become an Executive Coordinator, it is important to have a bachelor’s degree in business or a related field. Many Executive Coordinators have several years of experience working in an administrative role before being promoted to this position. Strong communication and interpersonal skills are essential, as is the ability to work well under pressure. If you have these qualities and are interested in a challenging and rewarding career, then becoming an Executive Coordinator may be the right choice for you.
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