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What does an Executive Assistant do?

Photo of Brenna Goyette
Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

An executive assistant is a professional who provides administrative support to an executive or group of executives. An executive assistant's duties may include managing calendars, scheduling appointments, making travel arrangements, preparing expense reports, and handling correspondence.

Executive Assistant job duties include:

  • Answer and direct phone calls
  • Draft messages and correspondence
  • Schedule and coordinate meetings, appointments, and travel arrangements
  • Prepare and distribute meeting minutes
  • Maintain filing system
  • Handle sensitive information in a confidential manner
  • Research and compile data for reports
  • Perform general office duties such as ordering supplies and maintaining equipment
  • Serve as a liaison between the executive and other departments or individuals

Executive Assistant Job Requirements

An Executive Assistant typically needs a high school diploma, although some jobs may require postsecondary education, and most Executive Assistants complete on-the-job training. Some Executive Assistants may need certification, such as in medical or legal office procedures. Many Executive Assistants have several years of experience working in an administrative role.

Executive Assistant Skills

  • Multitasking
  • Time management
  • Organization
  • Scheduling
  • Communication
  • Writing
  • Proofreading
  • Editing
  • Research
  • Project management
  • Event planning
  • Budgeting

Related: Top Executive Assistant Skills: Definition and Examples

How to become an Executive Assistant

The Executive Assistant role is one of the most important in any organization. The Executive Assistant provides administrative support to the executive team and is responsible for ensuring the smooth running of the office. They are often the first point of contact for visitors and clients, and play a vital role in maintaining communication between the different departments within an organization.

If you are interested in becoming an Executive Assistant, there are a few things you need to know. Firstly, you will need to have excellent administrative and organizational skills. You should be able to multitask and prioritize your work effectively, as well as being able to stay calm under pressure. Good written and verbal communication skills are also essential, as you will be dealing with a variety of people on a daily basis.

It is also important to be proficient in using computers and various software programs, as you will be using these tools on a daily basis. Many Executive Assistants also have experience working with databases and customer relationship management (CRM) systems.

If you have the relevant skills and experience, then you may be ready to apply for an Executive Assistant role. However, it is also worth considering completing a relevant qualification, such as a diploma or certificate in business administration or office management. This will show potential employers that you are serious about your career and give you the opportunity to learn more about the role before starting work.

Related: Executive Assistant Resume Example

Related: Executive Assistant Interview Questions (With Example Answers)

Editorial staff

Photo of Brenna Goyette, Editor


Brenna Goyette

Expert Verified

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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