What does an Assistant Office Manager do?
Published 3 min read
An assistant office manager is responsible for providing administrative and clerical support to an office. They may also be responsible for managing office supplies, scheduling appointments, and coordinating events.
Assistant Office Manager job duties include:
- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
Assistant Office Manager Job Requirements
An Assistant Office Manager typically needs at least an Associate's degree in business or a related field, although some positions may only require a high school diploma or equivalent. Many employers also prefer candidates who have experience working in an office environment and managing office operations. Some Assistant Office Manager positions may require certification in areas like project management or human resources.
Assistant Office Manager Skills
- Time management
- Organizational skills
- Communication skills
- Writing skills
- Interpersonal skills
- Research skills
- Computer skills
- Bookkeeping
- Scheduling
- Filing
- Data entry
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How to become an Assistant Office Manager
The assistant office manager is responsible for a wide range of administrative and clerical duties. They provide support to the office manager and other staff members, as well as handle customer inquiries and complaints. To become an assistant office manager, you will need to have strong organizational skills, excellent communication skills, and be able to multitask.
Some of the duties of an assistant office manager include:
- Answering phones and directing calls
- Greeting customers and clients
- Handling customer inquiries and complaints
- Scheduling appointments and meetings
- Managing office supplies
- Maintaining filing systems
- Preparing reports
To be successful in this role, you will need to be organized and able to multitask. You should also have excellent communication skills, both written and verbal, as you will be dealing with customers on a daily basis. If you have experience working in an office environment, that will be beneficial. However, if you do not have experience, you can still be successful in this role if you are willing to learn and are quick to pick up new tasks.
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