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What does an Accounts Payable Clerk do?

Learn all about Accounts Payable Clerk duties, skills and much more. Get expert advice on how to become an Accounts Payable Clerk.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

An accounts payable clerk is responsible for processing invoices and ensuring that vendors are paid in a timely manner. This may involve reconciling vendor statements, researching discrepancies, and preparing payments. The accounts payable clerk may also be responsible for maintaining records of invoices and payments, as well as preparing reports on the status of accounts payable.

Accounts Payable Clerk job duties include:

  • Match invoices to purchase orders and enter invoices into accounting software
  • Code invoices with correct expense account
  • Obtain authorization from appropriate manager for payment of invoices
  • Print checks and obtain signatures
  • Mail checks to vendors
  • Reconcile vendor statements
  • Resolve discrepancies between invoices and purchase orders
  • Maintain vendor files
  • Respond to vendor inquiries

Accounts Payable Clerk Job Requirements

An Accounts Payable Clerk typically needs at least an Associate's degree in accounting or a related field, although some positions may only require a high school diploma or equivalent. Certification is not typically required, but can be helpful. Accounts Payable Clerks typically need at least 1-2 years of experience in accounting or a related field.

Accounts Payable Clerk Skills

  • Accounts payable
  • Data entry
  • Invoices
  • Payments
  • QuickBooks
  • Microsoft Office
  • 10-key
  • Organizational skills
  • Detail oriented
  • Time management
  • Communication

Related: Top Accounts Payable Clerk Skills: Definition and Examples

How to become an Accounts Payable Clerk

The first step to becoming an accounts payable clerk is to have a high school diploma or equivalent. Many employers prefer candidates who have some postsecondary education in accounting or business, but it is not always required. Accounts payable clerks typically receive on-the-job training, which can last a few weeks to several months.

Most accounts payable clerks work in offices, and the majority of their time is spent sitting at desks. They may work in cubicles with other clerks or in open areas with accounting staff. Some companies allow accounts payable clerks to work from home, but this is usually only possible after several years of working in the office.

The duties of an accounts payable clerk include processing invoices, issuing payments, and maintaining records of all transactions. They must be detail oriented and able to work independently. Strong math skills are also necessary, as they often have to calculate interest and late fees.

If you are interested in becoming an accounts payable clerk, research the educational requirements and job duties of this position to see if it is a good fit for you. Once you have the necessary qualifications, search for open positions online or through job postings at your local library or community center.

Related: Accounts Payable Clerk Resume Example

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