Log InSign Up
Article

What does an Accounts Payable Administrator do?

Photo of Brenna Goyette
Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

An accounts payable administrator is responsible for the day-to-day management of a company's accounts payable department. This includes ensuring that invoices are paid in a timely and efficient manner, as well as maintaining accurate records of all payments made. The administrator may also be responsible for reconciling accounts and preparing reports on the department's activity.

Accounts Payable Administrator job duties include:

  • Review and verify invoices and check requests
  • Sort, code and match invoices
  • Set invoices up for payment
  • Enter and upload invoices into system
  • Track expenses and process expense reports
  • Prepare and process electronic transfers and payments
  • Prepare checks for signature
  • Research and resolve invoice discrepancies and issues
  • Maintain vendor files
  • Correspond with vendors and respond to inquiries

Accounts Payable Administrator Job Requirements

An Accounts Payable Administrator typically needs at least an Associate's degree in accounting or a related field, although some companies may require a Bachelor's degree. Certification is not typically required, but it may give applicants a competitive edge. Accounts Payable Administrators must have experience working with accounting software and be able to perform data entry and other clerical duties as needed. They should be detail-oriented and able to work independently with minimal supervision.

Accounts Payable Administrator Skills

  • Accounts payable
  • Invoices
  • Payments
  • Vendor management
  • Credit cards
  • Bank accounts
  • Financial statements
  • QuickBooks
  • Microsoft Office
  • Data entry
  • 10-key

Related: Top Accounts Payable Administrator Skills: Definition and Examples

How to become an Accounts Payable Administrator

In order to become an accounts payable administrator, there are a few steps that need to be followed. First, one must obtain a high school diploma or equivalent. Next, on-the-job training is typically required in order to learn the specific software and accounting procedures used by the company. After gaining some experience, it is also beneficial to pursue formal education in accounting or business administration. Finally, it is important to stay up-to-date with changes in accounting regulations and best practices.

Accounts payable administrators are responsible for processing invoices and ensuring that payments are made in a timely manner. They must have strong attention to detail and be able to work quickly and accurately. They must also be able to effectively communicate with vendors and other members of the accounting team.

If you are interested in becoming an accounts payable administrator, start by obtaining a high school diploma or equivalent. Then, gain some experience through on-the-job training. Once you have gained some experience, consider pursuing formal education in accounting or business administration. Finally, stay up-to-date with changes in accounting regulations and best practices.

Related: Accounts Payable Administrator Resume Example

Related: Accounts Payable Administrator Interview Questions (With Example Answers)

Editorial staff

Photo of Brenna Goyette, Editor

Editor

Brenna Goyette

Expert Verified

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

Similar articles