What does an Accounts Payable Administrator do?
Published 3 min read
An accounts payable administrator is responsible for the day-to-day management of a company's accounts payable department. This includes ensuring that invoices are paid in a timely and efficient manner, as well as maintaining accurate records of all payments made. The administrator may also be responsible for reconciling accounts and preparing reports on the department's activity.
Accounts Payable Administrator job duties include:
- Review and verify invoices and check requests
- Sort, code and match invoices
- Set invoices up for payment
- Enter and upload invoices into system
- Track expenses and process expense reports
- Prepare and process electronic transfers and payments
- Prepare checks for signature
- Research and resolve invoice discrepancies and issues
- Maintain vendor files
- Correspond with vendors and respond to inquiries
Accounts Payable Administrator Job Requirements
An Accounts Payable Administrator typically needs at least an Associate's degree in accounting or a related field, although some companies may require a Bachelor's degree. Certification is not typically required, but it may give applicants a competitive edge. Accounts Payable Administrators must have experience working with accounting software and be able to perform data entry and other clerical duties as needed. They should be detail-oriented and able to work independently with minimal supervision.
Accounts Payable Administrator Skills
- Accounts payable
- Invoices
- Payments
- Vendor management
- Credit cards
- Bank accounts
- Financial statements
- QuickBooks
- Microsoft Office
- Data entry
- 10-key
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How to become an Accounts Payable Administrator
In order to become an accounts payable administrator, there are a few steps that need to be followed. First, one must obtain a high school diploma or equivalent. Next, on-the-job training is typically required in order to learn the specific software and accounting procedures used by the company. After gaining some experience, it is also beneficial to pursue formal education in accounting or business administration. Finally, it is important to stay up-to-date with changes in accounting regulations and best practices.
Accounts payable administrators are responsible for processing invoices and ensuring that payments are made in a timely manner. They must have strong attention to detail and be able to work quickly and accurately. They must also be able to effectively communicate with vendors and other members of the accounting team.
If you are interested in becoming an accounts payable administrator, start by obtaining a high school diploma or equivalent. Then, gain some experience through on-the-job training. Once you have gained some experience, consider pursuing formal education in accounting or business administration. Finally, stay up-to-date with changes in accounting regulations and best practices.
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