An accounts payable assistant is responsible for processing invoices and ensuring that vendors are paid in a timely manner. This may involve reconciling vendor statements, researching discrepancies, and preparing payments. The accounts payable assistant may also be responsible for maintaining records and filing documentation.
Accounts Payable Assistant job duties include:
- Verify accuracy of invoices and other accounting documents or records.
- Update or maintain accounting journals, ledgers and other records detailing financial business transactions (e.g. disbursements, expense vouchers, receipts, accounts payable).
- Compile data and prepare a variety of reports.
- May reconcile accounts.
- Assist with month end closing.
- Post transactions to journals, ledgers and other records.
- Prepare invoices for payment.
- Process backup reports.
- Research and resolve discrepancies.
Accounts Payable Assistant Job Requirements
Most employers require accounts payable assistants to have at least an associate's degree in accounting or a related field. Some jobs may require certification, such as Certified Public Accountant (CPA) certification. Accounts payable assistants typically have one or more years of experience working in accounting or a related field.
Accounts Payable Assistant Skills
- Accounts Payable
- Accounts Receivable
- Bank Reconciliations
- Data Entry
- Invoicing
- Microsoft Excel
- Microsoft Office
- Microsoft Word
- Payment Processing
- QuickBooks
- SAP
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How to become an Accounts Payable Assistant
The first step to becoming an accounts payable assistant is to have a high school diploma or equivalent. Many employers prefer candidates who have some postsecondary education in business or accounting. Accounts payable assistants typically receive on-the-job training, which can last several weeks.
Once you have the necessary education and training, the next step is to find an accounts payable assistant position with a company. Many businesses list open positions on their websites, so be sure to check the websites of businesses you’re interested in working for. You can also search for open positions on job boards like Indeed or Monster.
When applying for an accounts payable assistant position, be sure to highlight your education and training in your cover letter and resume. If you have any previous experience working in accounting or with accounts payable, be sure to mention that as well.
Once you’ve landed an interview, be prepared to answer questions about your accounting knowledge and experience. The interviewer will also want to know how well you handle customer service inquiries and how efficient you are at data entry.
If you impress the interviewer and are offered the position, congratulations! You’ve successfully taken the first steps towards becoming an accounts payable assistant.
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