What does a Special Events Coordinator do?
Published 4 min read
A Special Events Coordinator is responsible for planning and executing special events. This may include weddings, corporate events, parties, and other celebrations. The Special Events Coordinator will work with clients to determine their needs and budget, and then create a custom event plan. They will also be responsible for booking vendors, managing logistics, and ensuring that the event runs smoothly.
Special Events Coordinator job duties include:
- Act as point of contact with clients for assigned events
- Develop event proposals for clients including timelines, budgets, and required resources
- Work with clients to identify event goals and objectives and develop strategies to achieve them
- Conduct pre-event and post-event evaluations and report results to clients
- Select appropriate event locations and vendors based on client needs
- Coordinate all aspects of event logistics including transportation, accommodation, catering, décor, audio/visual, security, etc.
- Manage on-site event operations on the day of the event to ensure everything runs smoothly
- Supervise event staff and volunteers and provide direction as needed
- Stay up-to-date on industry trends and developments to ensure events are innovative and cutting-edge
Special Events Coordinator Job Requirements
A Special Events Coordinator typically needs a high school diploma, although some jobs may require postsecondary education, and must complete on-the-job training. Some employers may prefer to hire candidates who have experience working in event planning. Special events coordinators typically need to be organized, detail oriented, and able to multitask. They should also have excellent customer service, communication, and interpersonal skills.
Special Events Coordinator Skills
- Event planning
- Budgeting
- Coordinating
- Time management
- Customer service
- Communication
- Organizational
- Marketing
- Negotiation
- Sales
- Creativity
Related: Top Special Events Coordinator Skills: Definition and Examples
How to become a Special Events Coordinator
A Special Events Coordinator is responsible for planning and executing special events. They work with clients to determine their needs and then develop a plan to make the event a success. Special Events Coordinators need to be organized, creative, and have excellent customer service skills.
If you are interested in becoming a Special Events Coordinator, here are a few tips to get you started:
1. Develop strong organizational skills. This is a key component of being a successful Special Events Coordinator. You will need to be able to keep track of multiple details and deadlines while working on various events.
2. Be creative. Special Events Coordinators need to be able to come up with new and innovative ideas to make each event unique.
3. Provide excellent customer service. You will be working closely with clients throughout the event planning process. It is important that you are able to build strong relationships and provide outstanding customer service.
4. Get experience. Many Special Events Coordinators start out in entry-level positions such as Event Planning Assistants or Interns. This is a great way to get your foot in the door and learn the ropes of the job.
5. Pursue education and training opportunities. There are many professional development opportunities available for Special Events Coordinators. Pursuing additional education and training can help you stand out in the field and advance your career.
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