What does a Senior Administrative Assistant do?
Published 3 min read
A senior administrative assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may have some supervisory responsibilities over lower-level clerical staff.
Senior Administrative Assistant job duties include:
- Answer and direct phone calls
- Draft messages and correspondence
- Schedule and coordinate meetings, appointments, and travel arrangements
- Prepare and distribute meeting minutes
- Maintain office filing and storage systems
- Order office supplies and equipment
- Process invoices and purchase orders
- Monitor office expenses
- Provide general administrative and clerical support to departments or individuals
Senior Administrative Assistant Job Requirements
A Senior Administrative Assistant typically requires a high school diploma or equivalent, although some positions may require postsecondary education, and/or certification. Many Senior Administrative Assistants have several years of experience in the field. The job may require proficiency in Microsoft Office Suite, as well as other software programs and applications. Strong communication, organizational, and customer service skills are also necessary.
Senior Administrative Assistant Skills
- Time management
- Organizational skills
- Communication skills
- Writing skills
- Research skills
- Computer skills
- Microsoft Office Suite proficiency
- Detail oriented
- Multi-tasking ability
- Flexibility
- Ability to work independently
Related: Top Senior Administrative Assistant Skills: Definition and Examples
How to become a Senior Administrative Assistant
The Senior Administrative Assistant is responsible for providing high-level administrative support to an organization. This position requires excellent organizational, communication, and customer service skills. The Senior Administrative Assistant must be able to work independently with little supervision and handle a variety of tasks simultaneously.
To become a Senior Administrative Assistant, one must first have several years of experience working as an Administrative Assistant or in a similar position. It is also important to have excellent computer skills and be proficient in Microsoft Office applications. In addition, the Senior Administrative Assistant must have strong written and verbal communication skills.
The Senior Administrative Assistant position is often filled by promotion from within an organization. However, it is also possible to obtain this position by applying from outside the organization. To increase your chances of being hired as a Senior Administrative Assistant, it is important to highlight your relevant experience and skills on your resume and cover letter. In addition, be sure to emphasize your ability to work independently and handle multiple tasks simultaneously.
Related: Senior Administrative Assistant Resume Example
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