What does a Fleet Administrator do?

Learn all about Fleet Administrator duties, skills and much more. Get expert advice on how to become a Fleet Administrator.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

A fleet administrator is responsible for the coordination and management of a company's fleet of vehicles. This includes maintaining records, scheduling maintenance and repairs, and ordering parts and supplies. The fleet administrator may also be responsible for training new drivers and monitoring compliance with safety regulations.

Fleet Administrator job duties include:

  • Schedule and dispatch fleet vehicles for preventive maintenance, repairs, and other related services
  • Monitor and track fleet vehicle utilization and performance data
  • Maintain accurate records of fleet vehicle maintenance and repair history
  • Coordinate with vendors and service providers to procure parts, supplies, and services
  • Develop and implement policies and procedures related to fleet management
  • Monitor compliance with all applicable laws and regulations pertaining to fleet operations
  • Manage fleet budget and control costs associated with vehicle acquisition, operation, and maintenance
  • Select, train, and supervise fleet staff members
  • Plan and coordinate special projects related to fleet operations as needed

Fleet Administrator Job Requirements

The job requirements for a Fleet Administrator are a high school diploma or equivalent, certification in fleet management, and experience in fleet administration. The administrator must be able to maintain records, schedule repairs and maintenance, and coordinate with vendors. They should also have excellent customer service skills to deal with drivers and other employees.

Fleet Administrator Skills

  • Communication
  • Organization
  • Planning
  • Time management
  • Customer service
  • Computer skills
  • Administrative skills
  • Writing skills
  • Data entry
  • Research skills
  • Detail oriented

Related: Top Fleet Administrator Skills: Definition and Examples

How to become a Fleet Administrator

A fleet administrator is responsible for managing a company's fleet of vehicles. This includes maintaining records, scheduling repairs and maintenance, and ordering new vehicles. To become a fleet administrator, you will need to have strong organizational skills and knowledge of the automotive industry.

The first step to becoming a fleet administrator is to obtain a bachelor's degree in business administration or a related field. This will give you the basic knowledge and skills needed to perform the job. Next, you will need to gain experience in the automotive industry. This can be done by working in a dealership or repair shop. Once you have gained experience, you can then apply for a position as a fleet administrator.

To be successful in this role, you must be able to effectively manage your time and resources. You will also need to be able to communicate effectively with both customers and vendors. Strong customer service skills are essential in this position, as you will be dealing with customers on a daily basis. If you have the ability to handle multiple tasks simultaneously and work well under pressure, then you will be well-suited for this position.

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