What does a File Clerk do?
Published 3 min read
A file clerk is responsible for organizing and maintaining paper or electronic files. They may also be responsible for inputting data into a computer system.
File Clerk job duties include:
- Maintaining filing systems
- Updating paperwork and records
- Retrieving files as requested by employees
- Performing general office duties as requested
- Scanning documents into digital format
- Filing digital documents
- Storing physical documents in secure locations
- Tracking inventory of physical documents
- Handling sensitive or confidential information with discretion
File Clerk Job Requirements
There are no specific educational requirements for a file clerk, although some employers may prefer candidates with a high school diploma or equivalent. Certification is not typically required, but completing a voluntary certification program may improve job prospects. File clerks typically need to have previous office experience, and some employers may require at least one year of relevant experience.
File Clerk Skills
- Filing
- Organization
- Attention to Detail
- Data Entry
- Typing
- Scanning
- Copying
- Faxing
- Mailing
- Answering Phones
- Greeting Customers
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How to become a File Clerk
A file clerk is an important position in any office. File clerks are responsible for maintaining and organizing files and records. They may also be responsible for other office duties, such as answering phones and greeting visitors.
Becoming a file clerk is a relatively easy process. Many file clerks start out as office assistants or interns. There is usually no formal education required to become a file clerk, although some employers may prefer candidates with a high school diploma or equivalent. File clerks typically receive on-the-job training from more experienced employees.
There are a few key skills that are important for file clerks to have. Organization is critical, as file clerks must be able to keep track of a large number of files. They must also be able to follow instructions carefully and pay attention to detail. Good communication skills are also important, as file clerks often need to interact with other office staff and clients.
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