Top 10 File Clerk Certifications

Certifications for a file clerk are important in the job market because they demonstrate an individual's knowledge, skills and abilities specific to their role. They also show employers that the individual has been trained and is knowledgeable about the particular filing system they will be using. Certifications can help a file clerk stand out from other applicants and show that they have taken the initiative to gain additional skills or knowledge in order to improve their job prospects. Furthermore, certifications can provide evidence of competency in certain areas, which may make a file clerk more attractive to potential employers.

This article reviews some of the top certifications for File Clerks and explains how they can help to advance a file clerk's career.

What are File Clerk Certifications?

File Clerk Certification is a professional certification that signifies expertise and experience in filing and organizing documents. This certification can be beneficial for individuals looking to advance their career by demonstrating their knowledge of the field. With this certification, employers can be assured that they are hiring someone who has the skills necessary to properly maintain accurate records and file systems. The certification also helps individuals stand out from other applicants when seeking employment in the field of filing and document management. File Clerk Certification can be obtained through online programs or through workshops offered by professional organizations. Those who obtain this certification may have an advantage when applying for positions or promotions within companies or organizations that require filing and document management professionals.

Pro Tip: Make sure to research the qualifications and requirements of any file clerk certification program before signing up, as some certifications may require additional training or experience in order to be eligible. Additionally, look into potential employers in your area that may recognize the certification, as this will help you find a job that utilizes the skills you’ve gained.

Related: What does a File Clerk do?

Top 10 File Clerk Certifications

Here’s our list of the best certifications available to File Clerks today.

1. Certified Records Management Professional (CRMP)

Certified Records Management Professional (CRMP) is a professional certification program designed to recognize and promote excellence in records management. The CRMP credential is awarded by the Institute of Certified Records Managers (ICRM), a non-profit organization dedicated to promoting the highest standards of records management.

The CRMP certification is a rigorous program that requires applicants to demonstrate their knowledge and experience in the field of records management. To become certified, applicants must pass an exam that covers topics such as records policies, procedures, legal requirements, storage methods, and technology solutions. Applicants must also have at least five years of experience in the field of records management.

It typically takes about one year for an applicant to complete all requirements for the CRMP certification. The first step is to apply for the exam by submitting an application form and paying the fee. After being accepted into the program, applicants must complete an ICRM-approved training course or equivalent self-study materials before taking the exam. Once they have passed the exam, they must submit additional documentation demonstrating their professional experience in order to be certified.

The cost of becoming certified depends on several factors such as whether you are applying as an individual or through your employer and if you are taking a training course or studying on your own. Generally speaking, it can cost anywhere from $500-$1500 USD depending on these factors.

2. Certified Document Imaging Architect (CDIA+)

Certified Document Imaging Architect (CDIA+) is a professional certification program developed by AIIM, the Association for Information and Image Management. It is designed to help document imaging professionals understand how to effectively design, implement, and manage document-centric systems. The CDIA+ certification validates a professional’s knowledge of the principles and practices of designing, implementing, managing, and maintaining an enterprise-wide document imaging system.

The CDIA+ certification consists of two exams: Core Essentials and Advanced Solutions. The Core Essentials exam covers topics such as document scanning, indexing, storage and retrieval technologies; workflow solutions; security; standards; regulations; and quality assurance. The Advanced Solutions exam focuses on topics such as project management; system architecture; integration with other systems; business process reengineering; customer service support; and troubleshooting.

It typically takes about three months to prepare for the CDIA+ exams if you are studying full-time. However, it can take longer depending on your experience level and how much time you have available to study each day or week.

To get certified in CDIA+, you must first register for the exams through the AIIM website. Once registered, you will receive access to online study materials that will help you prepare for the exams. You can also purchase additional study materials from AIIM or third-party vendors if needed. When you are ready to take the exams, you must schedule an appointment at a testing center near you or take them online through Pearson VUE or Prometric Testing Centers.

The cost of taking the CDIA+ exams varies depending on which country they are taken in but generally ranges from $200-$300 per exam plus any additional fees associated with registering or scheduling an appointment at a testing center.

3. Certified Information Management Professional (CIMP)

Certified Information Management Professional (CIMP) is a professional certification program offered by the Institute for Certified Records Managers (ICRM). It is designed to recognize individuals who have achieved a high level of expertise in information management and records management.

The CIMP certification requires applicants to have a minimum of five years experience in the field, as well as completion of two ICRM-approved courses. The courses cover topics such as records management principles, legal and regulatory requirements, risk management, and technology applications. Applicants must also pass an exam administered by ICRM.

The CIMP certification process takes approximately four months to complete. Applications are reviewed on a rolling basis, so it is important to submit your application as soon as possible. Once approved, you will receive an invitation to take the exam. You can then schedule the exam at a testing center near you or take it online.

The cost of the CIMP certification depends on several factors, including whether you are taking the exam online or in person and if you choose to purchase any additional study materials from ICRM. Generally speaking, the total cost ranges from $500-$1,000 USD depending on these factors.

4. Certified Electronic Records Management System Administrator (CERMS-A)

Certified Electronic Records Management System Administrator (CERMS-A) is a certification program offered by the Association of Information and Image Management (AIIM). This certification is designed to recognize individuals who have demonstrated the knowledge and skills necessary to effectively manage electronic records systems.

To obtain this certification, candidates must pass an exam that covers topics such as: understanding of legal requirements, records management principles, data security and privacy, system architecture, system design and development, implementation and maintenance of electronic records systems. The exam also includes questions on best practices for managing digital content. Candidates must also demonstrate their ability to apply these concepts in a practical environment.

The exam takes approximately two hours to complete and can be taken at any AIIM approved testing center. The cost of the exam varies depending on the testing center but typically ranges from $500-$1000 USD.

In order to maintain their certification, CERMS-A holders must complete 10 hours of continuing education every three years. This can include attending conferences or workshops related to electronic records management or taking courses online or through AIIM approved providers.

5. Certified Data Entry Specialist (CDES)

A Certified Data Entry Specialist (CDES) is a professional who has been certified in the use of various data entry software and techniques. This certification is designed to demonstrate an individual's proficiency in the field of data entry, which includes entering, manipulating, and analyzing data from a variety of sources.

The certification process typically takes between two and four months to complete. The first step is to pass an exam administered by a certifying body such as the National Association for Data Entry Professionals (NADEP). Once the exam is passed, applicants must submit proof of their experience in the field of data entry, such as a resume or portfolio. Finally, applicants must complete an application form and pay any applicable fees before receiving their certification.

The cost for becoming a CDES varies depending on the certifying body chosen and other factors such as experience level. Generally speaking, it can range anywhere from $100 to $1,000 or more.

It is important to note that while becoming certified can help individuals gain recognition and credibility in the field of data entry, it does not guarantee employment or higher wages.

6. Certified Document Imaging Technician (CDIT)

Certified Document Imaging Technician (CDIT) is a certification that recognizes individuals who have demonstrated knowledge and skills in the areas of document imaging, scanning, indexing, and archiving. It is designed to validate an individual’s ability to effectively capture and manage digital documents.

The CDIT certification program is administered by the Association for Information and Image Management (AIIM). To become certified, an individual must pass a two-hour exam that covers topics such as document capture processes, scanning techniques, image quality control, indexing methods, file formats and storage options. The exam is offered at various locations throughout the year.

It typically takes about three months to complete the certification process from start to finish. This includes studying for the exam, taking the exam itself, and completing any additional requirements set forth by AIIM.

The cost of the CDIT certification varies depending on where you take the exam. Generally speaking, it costs between $250 - $400 USD for the application fee plus any additional fees associated with taking the exam itself.

7. Microsoft Office Specialist (MOS)

Microsoft Office Specialist (MOS) is a certification program that validates an individual’s skills in Microsoft Office applications. It is designed to help professionals demonstrate their expertise in using the most popular Office applications, such as Word, Excel and PowerPoint.

The MOS certification requires passing one or more exams for each application. The exams are administered by Certiport, an authorized testing center. Each exam consists of multiple-choice questions and typically takes between 45 minutes and 2 hours to complete.

To get certified, you must first purchase a voucher from Certiport that allows you to take the exam(s). The cost of the voucher varies depending on which exam(s) you are taking, but generally ranges from $59-$99 per exam. You can then register for an exam at your local Certiport testing center. After successfully completing the exam(s), you will receive your official MOS certification within 4-6 weeks.

In addition to passing the exams, candidates must also meet certain prerequisites in order to be eligible for MOS certification. These include having at least six months of experience using Microsoft Office applications and being at least 18 years old.

8. CompTIA A+ Certification

CompTIA A+ is an industry-leading certification program designed to validate the knowledge and skills of IT professionals. It is a vendor-neutral certification that covers a wide range of topics related to computer hardware, software, networking, security, and troubleshooting. CompTIA A+ is one of the most widely recognized certifications in the IT industry and is considered a prerequisite for many entry-level jobs.

The CompTIA A+ certification consists of two exams: Core 1 (220-1001) and Core 2 (220-1002). The exams cover topics such as installation, configuration, maintenance, networking, security, troubleshooting, customer service and communication. To become certified, you must pass both exams within 12 months of each other.

To get started with the CompTIA A+ certification process you must first purchase an exam voucher from CompTIA. Each exam voucher costs $219 USD. After purchasing your voucher you can register for your exams through Pearson VUE or Prometric testing centers.

Once you have passed both exams you will receive your official CompTIA A+ certification which is valid for three years from the date of issue. You will also receive a digital badge that can be used to demonstrate your credentials online via social media networks such as LinkedIn and Twitter.

In total it takes approximately 30 hours to prepare for the CompTIA A+ certification exams including studying materials such as textbooks or online courses. The cost of preparation varies depending on whether you choose to purchase books or take online courses but it typically ranges from $200-$400 USD.

9. CompTIA Network+ Certification

CompTIA Network+ is an industry-recognized certification that validates the knowledge and skills of IT professionals in networking technologies. It is designed to prove a person’s competency in managing, maintaining, troubleshooting, installing, and configuring basic network infrastructure. The certification covers topics such as network architecture, network operations, network security, and network troubleshooting.

To obtain the CompTIA Network+ certification, you must pass a 90-minute exam consisting of 90 multiple choice questions. The exam is offered at Pearson VUE testing centers around the world. To prepare for the exam, CompTIA recommends taking a training course or self-study using approved study materials.

The cost of the CompTIA Network+ exam varies depending on your location and currency but typically ranges from $250 - $320 USD. There are also discounts available for students and members of certain organizations. Additionally, some employers may cover the cost of the exam as part of their employee development program.

The amount of time it takes to get certified depends on how much time you are willing to dedicate to studying for the exam. Generally speaking, most people can complete the process within 3-6 months if they are dedicated to studying regularly.

10. AIIM FileNet P8 System Administration Certification

AIIM FileNet P8 System Administration Certification is a professional certification program offered by the AIIM (Association for Information and Image Management). It is designed to help IT professionals demonstrate their knowledge and skills in administering FileNet P8 systems.

The certification exam covers topics such as system architecture, installation, configuration, security, maintenance, troubleshooting, backup and recovery. It also includes topics related to FileNet Content Engine, Process Engine and Case Manager. The certification requires a minimum of three years of experience working with FileNet P8.

To get certified, you must first register for the exam online at the AIIM website. The exam consists of multiple-choice questions and takes approximately two hours to complete. After successfully completing the exam, you will receive your certificate within four weeks.

The cost of the AIIM FileNet P8 System Administration Certification is $495 USD.

Do You Really Need a File Clerk Certificate?

No, you do not need a file clerk certificate to be successful in the workplace. Although having the certificate could be beneficial, it is not a requirement for most entry-level positions. Many employers hire employees with no prior experience and train them on the job.

Having a file clerk certificate may give you an edge over other candidates who are applying for the same position, but it is not essential to securing employment. A potential employer is more likely to favor someone who has experience in customer service or office administration than someone who has obtained a certificate in filing.

The value of obtaining a file clerk certificate depends on your career goals and how much time and money you are willing to invest in your education. If you want to work as an administrative assistant or file clerk, then earning a certificate could give you an advantage over other candidates who don’t have one. However, if you are looking for another type of job that does not require knowledge of filing systems, then it may not be worth your time or money.

Ultimately, whether or not you choose to pursue a file clerk certification depends on your individual circumstances and goals. If having this certification will help advance your career, then it might be worth considering; otherwise, it may be better to focus on developing skills that are more relevant to the job you are seeking.

Related: File Clerk Resume Examples

FAQs About File Clerk Certifications

1. What is a file clerk certification?

Answer: A file clerk certification is a professional credential that demonstrates proficiency in organizing and managing physical or digital files. It proves knowledge of filing systems, as well as the ability to accurately and efficiently store, organize, retrieve, and update files.

2. What kind of job can I get with a file clerk certification?

Answer: With a file clerk certification, you may be able to find work as an office assistant or clerk in various industries such as healthcare, finance, legal services, education, and more. You may also be able to find work in record-keeping roles within the government or private sector.

3. How long does it take to get certified as a file clerk?

Answer: The amount of time it takes to become certified depends on the certifying organization and how much experience you have with filing systems. Generally speaking though, most certifications can be obtained within 6-12 months of study and practice.

4. Are there any prerequisites for getting certified as a file clerk?

Answer: Yes – most certifying organizations will require some level of prior education or experience related to filing systems before they grant certification. This could include courses in records management or related fields such as business administration or information management.

5. How much does it cost to get certified as a file clerk?

Answer: The cost of getting certified varies depending on the certifying organization you choose to go through; however, most programs range from $100-$500 USD depending on the scope of the program and materials included in the coursework.