Top 12 Document Control Manager Skills to Put on Your Resume

In today's rapidly evolving workplace, the role of a Document Control Manager has become increasingly critical, necessitating a unique set of skills to ensure efficient management and security of documents. This article highlights the top 12 skills you need to showcase on your resume to stand out as a proficient Document Control Manager, helping you to secure your next role in this vital field.

Document Control Manager Skills

1. SharePoint
2. Documentum
3. ISO 9001
4. Aconex
5. Laserfiche
6. E-Builder
7. AutoCAD
8. Bluebeam Revu
9. Microsoft Office
10. Quality Management
11. Asite
12. Procore

1. SharePoint

SharePoint is a web-based collaborative platform that integrates with Microsoft Office. Primarily used for document management and storage, it provides Document Control Managers with tools for organizing, controlling, and sharing documents within an organization, ensuring compliance and facilitating efficient document lifecycle management.

Why It's Important

SharePoint is important for a Document Control Manager because it provides a centralized platform for securely storing, organizing, managing, and collaborating on documents, ensuring version control, access control, and compliance with organizational policies.

How to Improve SharePoint Skills

Improving SharePoint for a Document Control Manager involves streamlining document management processes, enhancing collaboration, and ensuring data integrity. Here are concise strategies:

1. Implement a Hierarchical File Structure: Organize documents in a clear, hierarchical structure for easy navigation and retrieval. Microsoft's guidelines offer insights on planning site structures.

2. Utilize Metadata: Improve searchability and categorization by using metadata for documents. This SharePoint metadata guide explains how to implement it effectively.

3. Set Up Version Control: Enable version control to track document revisions, ensuring users always work on the latest version. Learn about versioning in SharePoint.

4. Implement Workflow Automation: Use SharePoint workflows for document review and approval processes to reduce manual tasks and errors. Start with SharePoint workflows for basics.

5. Ensure Security and Permissions: Control access to sensitive documents by setting up proper permission levels. This permissions management guide helps in securing your documents.

6. Train and Support Users: Provide training and resources to help users navigate and utilize SharePoint effectively. Microsoft's SharePoint video training is a good starting point.

7. Regularly Review and Clean Up: Regularly audit content and structure to remove outdated files and optimize the platform's performance. Tips on managing and maintaining your SharePoint sites can be crucial.

By integrating these strategies, a Document Control Manager can significantly enhance the efficiency and reliability of document management in SharePoint.

How to Display SharePoint Skills on Your Resume

2. Documentum

Documentum is a comprehensive enterprise content management platform that enables the storage, management, and retrieval of documents and content across an organization. It provides robust tools for document control managers to ensure secure access, version control, compliance, and workflow automation for all types of documents and digital assets within a company.

Why It's Important

Documentum is important for a Document Control Manager because it provides a centralized, secure platform for managing, storing, and retrieving vast amounts of documents and content, ensuring compliance, facilitating collaboration, and improving operational efficiency.

How to Improve Documentum Skills

To improve Documentum, a Document Control Manager should focus on:

1. Training and Support: Enhance user adoption and productivity by providing comprehensive training for all users, ensuring they are proficient in using Documentum.

2. Process Optimization: Streamline document control processes by employing Documentum’s workflow capabilities, to automate routine tasks and improve efficiency.

3. Integration: Integrate Documentum with other enterprise applications (like ERP, CRM) to ensure seamless data flow and accessibility. Explore integration solutions for improved functionality.

4. Customization and Configuration: Tailor Documentum to meet specific organizational needs without extensive coding, using Documentum’s configuration options. This can include custom metadata fields, document types, and user interfaces.

5. Data Security and Compliance: Enhance data security measures and ensure compliance with industry regulations through Documentum’s security and compliance features. Regularly review and update permissions and access controls.

6. Regular Audits and Updates: Conduct regular system audits to identify areas for improvement and keep the system updated with the latest Documentum releases and patches.

7. Community Engagement and Support: Engage with the Documentum community through forums and support sites like the OpenText Community for tips, tricks, and troubleshooting advice.

By focusing on these areas, a Document Control Manager can significantly improve the efficiency and effectiveness of Documentum in managing an organization's document lifecycle.

How to Display Documentum Skills on Your Resume

3. ISO 9001

ISO 9001 is an international standard for quality management systems (QMS), ensuring organizations consistently meet customer and other applicable requirements through effective process control, including documentation management. As a Document Control Manager, it emphasizes the need for controlling, maintaining, and continuously improving documentation processes to ensure compliance, traceability, and efficiency.

Why It's Important

ISO 9001 is important for a Document Control Manager because it ensures the implementation of standardized, efficient document management processes that improve quality, consistency, and compliance across all operations.

How to Improve ISO 9001 Skills

Improving ISO 9001, particularly from a Document Control Manager's perspective, involves focusing on the effective management, accessibility, and accuracy of quality documents. Here are concise steps:

1. Understand and Align with ISO 9001 Requirements: Ensure you're familiar with the ISO 9001 standards and align your document control processes accordingly.

2. Implement a Document Management System (DMS): Use DMS solutions that are compliant with ISO 9001 requirements to ensure documents are easily accessible, up-to-date, and secure.

3. Regular Training and Awareness: Conduct regular training sessions for stakeholders on the importance of document control and ISO 9001 policies.

4. Continuous Improvement: Adopt a culture of continuous improvement (Kaizen) by regularly reviewing and updating document control processes. Utilize tools like Plan-Do-Check-Act (PDCA) cycle for systematic improvements.

5. Audit and Review: Regularly audit document control processes against ISO 9001 requirements to identify areas for improvement. ISO 19011 provides guidelines for auditing management systems.

6. Feedback Mechanism: Establish a robust feedback mechanism to capture insights from users and stakeholders to improve the document control process.

7. Measure and Analyze: Use key performance indicators (KPIs) to measure the effectiveness of your document control processes. Tools like ISO 9001 Quality Management Dashboard can help in monitoring and analysis.

By focusing on these areas, a Document Control Manager can significantly improve the organization's ISO 9001 compliance and overall quality management effectiveness.

How to Display ISO 9001 Skills on Your Resume

4. Aconex

Aconex is a cloud-based project management software designed to facilitate document, contract, and cost management for construction and engineering projects, offering tools for document control, workflow automation, and collaboration among project teams.

Why It's Important

Aconex is important for a Document Control Manager because it offers a centralized platform for managing project documents and communications, enhancing collaboration, efficiency, and data security across project teams and stakeholders.

How to Improve Aconex Skills

Improving Aconex for a Document Control Manager involves several focused strategies aimed at enhancing efficiency, collaboration, and data integrity. Here are key approaches, concise and to the point:

1. Streamline Workflow Processes: Implement customized workflows tailored to your project needs. Utilize Aconex’s workflow management features to automate and optimize document review and approval processes, reducing manual intervention and errors. Aconex Workflow Management Guide.

2. Enhance Collaboration: Leverage the platform's collaboration tools to facilitate real-time communication and document sharing with project stakeholders. Encourage the use of the "Mail" and "Documents" modules for effective collaboration. Aconex Collaboration Features.

3. Enforce Standardization: Develop and enforce a standardized naming convention and document filing system within Aconex to ensure consistency and ease of document retrieval. Aconex supports customization to adapt to your project’s document control standards. Aconex Standard Operating Procedures.

4. Leverage Training and Support: Take advantage of Aconex training resources and support services to ensure your team is fully proficient in using the platform. Regular training sessions can significantly improve operational efficiency and data accuracy. Aconex Learning and Support.

5. Implement Access Controls: Utilize Aconex’s robust access control and permissions settings to ensure sensitive information is only accessible to authorized personnel, enhancing data security. Aconex Access Control.

6. Regularly Review and Optimize: Conduct regular reviews of your Aconex setup and usage to identify bottlenecks or inefficiencies. Engage with Aconex support for optimization recommendations based on the latest features and updates. Aconex Best Practices.

By focusing on these key areas, a Document Control Manager can significantly improve the effectiveness and efficiency of Aconex in managing project documentation and communication.

How to Display Aconex Skills on Your Resume

5. Laserfiche

Laserfiche is a document management and process automation software platform that enables organizations to securely manage and track documents, automate workflows, and streamline document control processes, enhancing efficiency and compliance for Document Control Managers.

Why It's Important

Laserfiche is important for a Document Control Manager because it provides a centralized, secure platform for managing, storing, and retrieving documents, streamlining workflows, and ensuring regulatory compliance, thereby enhancing efficiency and productivity in document control processes.

How to Improve Laserfiche Skills

Improving Laserfiche for a Document Control Manager involves focusing on optimizing document management processes, enhancing security, and leveraging integration capabilities. Here are concise steps:

1. Workflow Automation: Automate repetitive tasks (e.g., document routing, approval processes) using Laserfiche Workflow, to increase efficiency and reduce human error.

2. Security Policies: Strengthen document security by implementing role-based access controls and audit trails to monitor document access and modifications, ensuring compliance and data protection.

3. Metadata Management: Use metadata fields effectively for categorization, making documents easier to organize, search, and retrieve.

4. Training and Support: Enhance user adoption and proficiency by providing comprehensive training resources and support to staff, facilitating smoother operation and maintenance.

5. System Integration: Integrate Laserfiche with other critical business applications (e.g., ERP, CRM) using Laserfiche API for seamless data exchange and workflow continuity across platforms.

6. Regular Audits and Reviews: Conduct regular system audits to identify and address inefficiencies, ensuring the Laserfiche setup remains optimized for current business needs.

By focusing on these key areas, a Document Control Manager can significantly improve the effectiveness and efficiency of Laserfiche within their organization.

How to Display Laserfiche Skills on Your Resume

6. E-Builder

E-Builder is a cloud-based construction program management solution designed for capital projects, providing document control, project tracking, and performance management tools to improve project delivery and reduce risks. For a Document Control Manager, it facilitates efficient management, distribution, and storage of project documents, ensuring accurate and timely access to critical information.

Why It's Important

E-Builder is important for a Document Control Manager because it streamlines document management, improves accuracy, and enhances collaboration by centralizing all project documentation in a single, accessible platform, ensuring efficient, real-time information sharing and control.

How to Improve E-Builder Skills

Improving E-Builder as a Document Control Manager involves optimizing document flow, enhancing collaboration, and ensuring that all project participants have easy access to the latest documents. Here are concise strategies:

1. Streamline Document Processes: Standardize document submission, review, and approval processes within E-Builder to minimize delays. E-Builder Process.

2. Implement Access Controls: Use E-Builder's permission settings to ensure that team members have appropriate access to documents, protecting sensitive information. E-Builder Permissions.

3. Utilize Templates: Create document templates for common project documents to ensure consistency and save time. E-Builder Templates.

4. Train Team Members: Provide comprehensive training on E-Builder's document management features to ensure efficient use of the system. E-Builder Training.

5. Integrate with Other Systems: Use E-Builder's integration capabilities to connect with other software used by the project team, facilitating seamless document exchange. E-Builder Integrations.

6. Regularly Review and Optimize: Continuously monitor the document control process, seeking feedback from users and making adjustments to improve efficiency. E-Builder Analytics.

By focusing on these strategies, you can enhance the effectiveness of E-Builder for document control, ensuring that documents are managed efficiently, securely, and are easily accessible to all project stakeholders.

How to Display E-Builder Skills on Your Resume

7. AutoCAD

AutoCAD is a computer-aided design (CAD) software used for creating precise 2D and 3D drawings and models, widely utilized in engineering, architecture, and construction for drafting and designing documents and plans.

Why It's Important

AutoCAD is crucial for a Document Control Manager as it ensures precise, standardized, and easily modifiable technical drawings, facilitating efficient document management, version control, and compliance with industry standards.

How to Improve AutoCAD Skills

To enhance AutoCAD performance for a Document Control Manager, follow these concise steps:

1. Optimize Hardware: Ensure your system meets or exceeds AutoCAD's system requirements. Consider upgrades to CPU, RAM, and graphics units for better performance.

2. Clean Up Drawings: Regularly use the PURGE and AUDIT commands to remove unused elements and fix errors in drawings, streamlining file sizes and improving responsiveness.

3. Layer Management: Efficiently organize layers to simplify navigation and editing. This layer management guide provides strategies for effective layer organization.

4. Template Use: Create and utilize templates for standard document types to save time and ensure consistency across documents. Templates can pre-define layers, styles, and settings.

5. External References (Xrefs): Use external references for large projects to keep file sizes manageable and collaboration efficient. This Xrefs guide explains how to attach and manage them effectively.

6. File Organization: Develop a clear and consistent file naming and storage convention. This facilitates easier management and retrieval of documents, enhancing productivity.

7. Software Updates: Regularly update AutoCAD to the latest version or patch to ensure you have the latest features and bug fixes. Visit the Autodesk support page for guidance on updates.

8. Training and Support: Encourage ongoing training for team members to keep skills sharp and to take full advantage of AutoCAD's capabilities. Autodesk’s learning and support section offers tutorials and documentation.

By following these steps, a Document Control Manager can significantly improve the efficiency and productivity of AutoCAD operations within their team.

How to Display AutoCAD Skills on Your Resume

8. Bluebeam Revu

Bluebeam Revu is a software application that provides advanced PDF markup, editing, and collaboration features, facilitating efficient document control and project communication for construction and design professionals.

Why It's Important

Bluebeam Revu is crucial for a Document Control Manager because it streamlines document management, allowing for efficient organization, markup, and collaboration on PDFs, enhancing both the accuracy and accessibility of project documents.

How to Improve Bluebeam Revu Skills

To improve Bluebeam Revu for a Document Control Manager, consider implementing the following strategies:

1. Optimize Workflow: Customize your toolbars and profiles for specific tasks to streamline your workflow. Bluebeam's customization options can help tailor the interface to your needs.

2. Utilize Templates: Create and use templates for common document types to ensure consistency across projects. Templates in Bluebeam can save time and improve efficiency.

3. Leverage Bluebeam Studio: Use Bluebeam Studio for real-time collaboration with team members and external partners. This can improve document control and tracking. Learn about Bluebeam Studio.

4. Implement Layer Management: Use layers to manage different types of information within the same document, making it easier to control visibility and revisions. Bluebeam's layer management can enhance document organization.

5. Educate Your Team: Regularly train your team on Bluebeam Revu features and best practices to ensure they are utilized to their fullest. Bluebeam offers training courses that can be invaluable.

6. Automate Processes: Utilize Bluebeam's scripting capabilities to automate repetitive tasks, like stamping documents or batching processes. Learn more about automation in Bluebeam.

7. Regular Updates and Maintenance: Regularly update Bluebeam Revu to the latest version to benefit from new features and security improvements. Keep abreast of the latest updates on the official Bluebeam website.

By implementing these strategies, a Document Control Manager can significantly enhance the efficiency and effectiveness of Bluebeam Revu within their organization.

How to Display Bluebeam Revu Skills on Your Resume

9. Microsoft Office

Microsoft Office is a suite of productivity tools designed to facilitate document creation, data analysis, presentations, and communication, essential for a Document Control Manager in managing, organizing, and controlling documents and information flow within an organization.

Why It's Important

Microsoft Office is critical for a Document Control Manager because it provides comprehensive tools for creating, editing, organizing, and sharing documents efficiently, ensuring accurate and streamlined document management across an organization.

How to Improve Microsoft Office Skills

Improving Microsoft Office for a Document Control Manager involves enhancing document management, collaboration, and version control capabilities. Here are concise strategies:

1. Automate Document Management: Utilize Microsoft Power Automate for workflow automation, ensuring documents are reviewed, approved, and stored systematically.

2. Collaborate Efficiently: Leverage Microsoft Teams integrated with Office for real-time collaboration, allowing external and internal stakeholders to communicate and edit documents simultaneously.

3. Enhance Version Control: Implement OneDrive or SharePoint for advanced version control, providing a single source of truth for documents and enabling easy tracking of changes and revisions.

4. Secure External Links: Use Office 365 Advanced Threat Protection to secure documents and external links against malware and phishing attacks, ensuring document integrity and safety.

5. Optimize Searchability: Employ Microsoft Search to improve document discoverability, allowing users to quickly find and access documents across Office applications with powerful search capabilities.

By focusing on these areas, a Document Control Manager can significantly enhance the efficiency, security, and collaboration within Microsoft Office environments.

How to Display Microsoft Office Skills on Your Resume

10. Quality Management

Quality Management involves the coordination of activities to direct and control an organization with regard to quality. For a Document Control Manager, it focuses on ensuring that documents are accurate, accessible, and up-to-date, supporting consistent quality standards across all organizational processes and outputs.

Why It's Important

Quality Management ensures that documents are accurate, up-to-date, and consistently meet the organization's standards and regulatory requirements, thereby supporting effective decision-making and operational efficiency. For a Document Control Manager, this is crucial to prevent errors, facilitate compliance, and maintain the integrity of document-driven processes.

How to Improve Quality Management Skills

Improving quality management, especially from the perspective of a Document Control Manager, involves several key steps aimed at enhancing the consistency, reliability, and efficiency of document control processes. Here are concise strategies:

1. Standardize Processes: Establish and enforce standardized document control procedures across all departments to ensure consistency and reduce errors. ISO 9001:2015 provides a framework for quality management systems that can guide these efforts.

2. Implement a Document Management System (DMS): Utilize a comprehensive DMS that supports version control, access controls, audit trails, and document retrieval. This centralizes documentation and facilitates easier management and compliance. M-Files and DocuWare are examples of systems that offer these capabilities.

3. Train and Communicate: Provide regular training for staff on document control procedures and the importance of quality management. Clear communication about changes and updates is crucial for compliance and effectiveness. Tools like Trainual can help in creating and managing training content.

4. Audit and Review: Conduct regular audits of the document control process to identify areas for improvement. Use findings from audits to review and revise procedures as necessary. The ASQ offers resources on conducting effective audits.

5. Leverage Technology for Continuous Improvement: Use data analytics and reporting tools within your DMS to identify trends, bottlenecks, and opportunities for process improvements. Continuous improvement methodologies like Six Sigma can guide these efforts.

By focusing on these strategies, a Document Control Manager can significantly improve the quality management system within their organization, leading to higher efficiency, better compliance, and improved overall performance.

How to Display Quality Management Skills on Your Resume

11. Asite

Asite is a cloud-based platform designed to improve collaboration and information management across construction projects, offering tools for document control, project management, and workflow automation tailored to the needs of Document Control Managers and project teams.

Why It's Important

Asite provides a centralized platform for managing project documentation and communication, allowing Document Control Managers to efficiently organize, distribute, and track project-related documents, ensuring accuracy, compliance, and timely access for all stakeholders.

How to Improve Asite Skills

Improving Asite as a Document Control Manager involves focusing on organization, collaboration, and the integration of advanced features. Here’s a concise guide:

1. Enhance Organization: Structure your project folders and naming conventions for easy navigation and retrieval. Use Asite's best practices to streamline document storage and access.

2. Leverage Collaboration Tools: Maximize the use of Asite’s collaborative features to improve communication and teamwork. Ensure all team members are trained on how to use discussion forums, shared calendars, and real-time document editing.

3. Implement Advanced Permissions: Set up detailed user permissions to control document access. This ensures that sensitive information is only accessible to authorized personnel.

4. Automate Workflows: Utilize Asite’s workflow automation tools to streamline document review and approval processes. This reduces manual errors and improves efficiency.

5. Regular Training and Updates: Keep the team updated with regular training sessions on Asite’s latest features and updates. This ensures everyone is leveraging the platform to its full potential.

6. Data Analysis and Reporting: Use Asite’s Adoddle Field for real-time data collection and analysis to make informed decisions and improve project outcomes.

7. Feedback Loop: Establish a feedback mechanism with your team to continuously identify areas for improvement within Asite and address them promptly.

By focusing on these key areas, you can significantly improve the efficiency and effectiveness of Asite in managing project documents.

How to Display Asite Skills on Your Resume

12. Procore

Procore is a cloud-based construction management software designed to streamline project documentation, job site communication, and project tracking, facilitating efficient document control and collaboration among teams.

Why It's Important

Procore is crucial for a Document Control Manager as it centralizes project documentation and communication, enhancing efficiency, accuracy, and real-time collaboration among stakeholders, streamlining project management and decision-making processes.

How to Improve Procore Skills

Improving Procore for a Document Control Manager involves enhancing document management, collaboration, and version control. Here's a concise plan:

1. Implement Advanced Access Control: Ensure precise control over who can view, edit, or share documents. Procore's Permissions guide offers insights on setting up distribution groups for better access management.

2. Integrate with Cloud Storage Solutions: Link Procore with external cloud storage like Dropbox or Google Drive for seamless document access and backup. Procore's Marketplace provides integrations that enhance document control.

3. Automate Document Naming and Filing: Use Procore's custom tools to automate document naming conventions and filing processes, reducing human error and saving time.

4. Enhance Version Control: Utilize Procore's version control features to track document iterations accurately, ensuring all team members work from the latest version.

5. Regular Training and Updates: Conduct regular training sessions for team members on Procore's latest features and best practices. Procore's Learning and Certification programs can be instrumental.

6. Feedback Loop for Continuous Improvement: Establish a feedback loop with users to identify pain points and areas for improvement. Engage with Procore's Community to share insights and learn from others.

Improving document control within Procore revolves around leveraging its existing tools to their fullest while integrating external solutions and fostering a culture of continuous learning and adaptation.

How to Display Procore Skills on Your Resume