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What does an Administration Manager do?

Learn all about Administration Manager duties, skills and much more. Get expert advice on how to become an Administration Manager.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 4 min read

An administration manager is responsible for the daily operation of a company or organization. They oversee office staff and support the work of executives. Administration managers handle budgets, develop policies, and make sure that the office runs smoothly.

Administration Manager job duties include:

  • Planning and coordinating administrative procedures and systems and devising ways to streamline processes
  • Managing budgets and maintaining financial records
  • Supervising administrative staff and dividing responsibilities to ensure optimal performance
  • Hiring, training, and evaluating new employees
  • Interacting with clients on a daily basis to ensure their needs are being met
  • Monitoring office supply levels and placing orders when necessary
  • Overseeing building maintenance and upkeep
  • Planning company events and corporate functions
  • Delegating tasks to lower-level employees and managing their workloads
  • Creating detailed reports on a variety of topics, such as employee productivity or office expenses

Administration Manager Job Requirements

An Administration Manager typically needs a bachelor's degree in business administration or a related field. Many organizations also require certification, such as the Certified Administrative Professional (CAP) designation from the International Association of Administrative Professionals. Administration Managers must have several years of experience working in an administrative role before being promoted to a management position. They must be able to multitask, be organized, and have excellent communication skills.

Administration Manager Skills

  • Time management
  • Organizational skills
  • Communication skills
  • Interpersonal skills
  • Problem-solving skills
  • Decision-making skills
  • Leadership skills
  • Teamwork skills
  • Multitasking
  • Stress management
  • Budgeting
  • Scheduling

Related: Top Administration Manager Skills: Definition and Examples

How to become an Administration Manager

The role of an administration manager is to ensure the smooth running of an organisation through effective planning and management of administrative systems, people and resources. If you are interested in becoming an administration manager, there are a few things you need to do.

First, it is important to gain relevant experience. Many administration managers have previous experience working in administrative roles. This experience will be invaluable in understanding the day-to-day workings of an organisation and the challenges that come with managing staff and resources.

Second, it is important to develop strong people management skills. As an administration manager, you will be responsible for leading and motivating a team of staff. It is therefore essential that you have good interpersonal skills and are able to communicate effectively with people at all levels.

Third, you need to be organised and have good attention to detail. An effective administration manager must be able to plan and organise their own work as well as the work of their team. They must also be able to pay close attention to detail in order to spot errors or potential problems.

Fourth, you must be able to use your initiative and be proactive. An effective administration manager is always looking for ways to improve systems and processes. They are always on the lookout for new ideas and ways to streamline workflows.

If you have the relevant experience and skills, and are willing to put in the hard work, then you could have a successful career as an administration manager.

Related: Administration Manager Resume Example

Related: Administration Manager Interview Questions (With Example Answers)