Top 12 Administration Manager Skills to Put on Your Resume

In today's highly competitive job market, having a well-crafted resume is crucial for administration managers aiming to stand out. Highlighting a robust set of skills on your resume not only showcases your expertise and experience but also positions you as a strong candidate capable of efficiently managing administrative tasks and leading teams to success.

Administration Manager Skills

1. QuickBooks
2. Microsoft Office
3. Salesforce
4. SAP
5. Oracle
6. SharePoint
7. Asana
8. Trello
9. Slack
10. Zoom
11. Google Workspace
12. ADP Payroll

1. QuickBooks

QuickBooks is a comprehensive accounting software designed to manage finances, payroll, inventory, and invoicing, streamlining financial operations for businesses, making it a valuable tool for an Administration Manager.

Why It's Important

QuickBooks is important for an Administration Manager as it streamlines financial management and accounting tasks, enabling efficient tracking of income, expenses, payroll, and reporting, thus enhancing decision-making and operational efficiency.

How to Improve QuickBooks Skills

Improving QuickBooks for an Administration Manager involves streamlining financial processes, enhancing data accuracy, and ensuring seamless integration with other tools. Here are concise tips for improvement:

1. Automate Data Entry: Utilize QuickBooks' automation features to minimize manual data entry and reduce errors. QuickBooks Automation.

2. Integrate with Other Tools: Connect QuickBooks with other business tools (e.g., payroll, CRM) for a unified management solution. This ensures data consistency across platforms. Explore integrations on the QuickBooks App Store.

3. Utilize Cloud Services: Use QuickBooks Online to access financial data anytime, anywhere, ensuring flexibility and real-time updates. Details about cloud benefits can be found on QuickBooks Cloud Solutions.

4. Regular Training and Support: Ensure that the team is up-to-date with the latest QuickBooks features and best practices through regular training sessions. QuickBooks offers various training options at QuickBooks Training.

5. Customize Reports for Better Insights: Tailor reports to the specific needs of your business for better financial insights, aiding strategic decision-making. Learn about customization at QuickBooks Custom Reports.

6. Implement Strict User Permissions: Set up user roles and permissions within QuickBooks to enhance data security and integrity. This helps in managing who has access to what information. Guidance on this can be found on QuickBooks User Permissions.

7. Regular Data Backups and Security Measures: Ensure that your QuickBooks data is regularly backed up and that you have robust security measures in place to protect sensitive financial information. QuickBooks provides tips on Data Security.

By focusing on these areas, an Administration Manager can significantly enhance the efficiency and effectiveness of QuickBooks within their organization.

How to Display QuickBooks Skills on Your Resume

2. Microsoft Office

Microsoft Office is a suite of productivity software applications designed for tasks such as document creation, data analysis, presentation design, and email management, essential for administration and office management tasks.

Why It's Important

Microsoft Office is crucial for an Administration Manager because it offers a comprehensive suite of tools (Word, Excel, PowerPoint, Outlook) for document creation, data analysis, professional presentations, and efficient communication, streamlining administrative tasks and enhancing productivity.

How to Improve Microsoft Office Skills

To improve Microsoft Office for an Administration Manager, focus on the following strategies:

1. Enhance Skills Through Training: Invest in comprehensive training programs to master advanced features of Office applications, boosting productivity and efficiency.

2. Utilize Templates and Add-ins: Leverage Office templates and add-ins to automate repetitive tasks and streamline processes.

3. Implement Office 365: Transition to Office 365 for access to the latest features, cloud storage, and collaboration tools.

4. Customize Office Deployment: Use the Office Customization Tool to tailor the installation of Office apps according to the specific needs of your team.

5. Stay Updated: Regularly update Office applications to access the latest features and security improvements. Enable automatic updates through the Microsoft Update service.

6. Feedback and Community Engagement: Actively participate in Office forums and UserVoice to suggest features, report issues, and stay informed about best practices.

By focusing on these areas, an Administration Manager can significantly enhance the functionality and efficiency of Microsoft Office within their organization.

How to Display Microsoft Office Skills on Your Resume

3. Salesforce

Salesforce is a cloud-based Customer Relationship Management (CRM) platform that helps businesses manage their interactions with customers and prospects, streamline processes, and improve profitability, offering tools for sales, customer service, marketing, and more. For an Administration Manager, it serves as a powerful tool for organizing, monitoring, and managing customer information and business operations efficiently.

Why It's Important

Salesforce is important for an Administration Manager because it provides a centralized platform for managing customer relationships, streamlining operations, enhancing communication, and improving decision-making through data analysis and reporting tools.

How to Improve Salesforce Skills

To improve Salesforce as an Administration Manager, focus on the following strategies:

1. Customize for Your Needs: Tailor Salesforce to match your business processes by customizing objects, fields, and layouts. Use the Salesforce Setup Guide to understand customization options.

2. Automate Workflows: Implement automation to streamline operations using Process Builder and Flow. Salesforce offers a comprehensive Automation Guide to get you started.

3. Data Quality: Maintain high data quality through validation rules, duplicate management, and regular data audits. Salesforce's Data Quality Guide provides strategies and tools for managing data quality.

4. User Training and Adoption: Boost user adoption with regular training sessions and resources. Utilize the Salesforce Trailhead platform for customizable training paths.

5. Security: Ensure your Salesforce org is secure by regularly reviewing user access, implementing two-factor authentication, and conducting security health checks. Check out Salesforce's Security Implementation Guide for best practices.

6. Integrate with Other Systems: Enhance efficiency by integrating Salesforce with other systems like email, ERP, or marketing automation tools. Salesforce offers an Integration Guide to explore your options.

7. Leverage Analytics: Use Salesforce reports and dashboards to gain insights into your business performance. The Reports and Dashboards Guide can help you get started.

8. Stay Updated: Keep up with Salesforce releases and updates to leverage new features and improvements. Salesforce's Release Notes provide detailed information on each update.

9. Community Engagement: Engage with the Salesforce community through forums, user groups, and events to learn best practices and get support. The Salesforce Community is a great place to start.

By implementing these strategies, you can significantly improve the effectiveness and efficiency of your Salesforce org.

How to Display Salesforce Skills on Your Resume

4. SAP

SAP is a global software company specializing in enterprise resource planning (ERP) software, which helps organizations manage business operations and customer relations. For an Administration Manager, SAP provides tools to streamline administrative processes, improve efficiency, and enable data-driven decision-making.

Why It's Important

SAP is crucial for an Administration Manager as it streamlines and integrates various administrative processes, enhances efficiency, improves decision-making through real-time data access, and ensures compliance and data accuracy across the organization.

How to Improve SAP Skills

Improving SAP as an Administration Manager involves streamlining processes, enhancing system performance, and ensuring effective user management. Here are concise strategies:

1. Streamline Processes: Simplify workflows by automating repetitive tasks. Utilize SAP Business Process Automation to enhance efficiency.

2. Enhance System Performance: Regularly monitor and optimize system performance. Use SAP Solution Manager for insights and improvements.

3. Effective User Management: Implement a robust user management strategy. Explore SAP Identity Management for secure access and control.

4. Training and Support: Provide continuous training and support to users. Access resources through SAP Learning Hub for up-to-date knowledge.

5. Stay Updated: Keep your SAP system and applications up to date. Follow SAP Product Road Maps to plan for future updates and enhancements.

By focusing on these areas, you can significantly improve the efficiency and effectiveness of SAP within your organization.

How to Display SAP Skills on Your Resume

5. Oracle

Oracle is a multinational computer technology corporation that specializes in developing and marketing database software and technology, cloud engineered systems, and enterprise software products, particularly its own brands of database management systems. For an Administration Manager, Oracle offers tools and applications for improving efficiency, data management, and business processes within an organization.

Why It's Important

Oracle is crucial for an Administration Manager because it offers a comprehensive suite of software solutions that streamline and automate financial, human resource, and supply chain management processes, enhancing operational efficiency and providing real-time data insights for informed decision-making.

How to Improve Oracle Skills

To improve your Oracle database management as an Administration Manager, focus on these key areas with concise strategies and resources:

1. Performance Tuning: Optimize SQL queries and use Oracle's Automatic Database Diagnostic Monitor (ADDM) for insights. Oracle Performance Tuning.

2. Security Enhancement: Implement strong access controls, encryption, and auditing to protect data. Regularly update your systems. Oracle Database Security Guide.

3. Backup and Recovery: Establish robust backup strategies using RMAN and test recovery procedures to ensure data integrity. RMAN Backup Guide.

4. Patch Management: Regularly apply Oracle patches to fix vulnerabilities and improve functionality. Oracle Patch Management.

5. Storage Management: Use Oracle Automatic Storage Management (ASM) for efficient data storage solutions. Oracle ASM Guide.

6. Networking Configuration: Optimize network settings and architecture for better performance and reliability. Oracle Net Services Administrator's Guide.

7. Automation: Use Oracle Enterprise Manager (OEM) for automating routine tasks and monitoring database health. Oracle Enterprise Manager.

8. Cloud Integration: Consider migrating or integrating with Oracle Cloud for scalability and cost efficiency. Oracle Cloud.

By focusing on these aspects and leveraging Oracle’s extensive documentation and resources, you can significantly improve the management and performance of your Oracle databases.

How to Display Oracle Skills on Your Resume

6. SharePoint

SharePoint is a web-based platform designed to facilitate collaboration and document management, allowing users to store, organize, and share information securely within an organization. As an Administration Manager, it enables you to control access, manage permissions, and streamline administrative tasks across your team or company.

Why It's Important

SharePoint is important for an Administration Manager because it facilitates efficient document management, collaboration, and information sharing within and across teams, streamlining administrative tasks and improving organizational productivity.

How to Improve SharePoint Skills

Improving SharePoint for an Administration Manager involves enhancing usability, security, performance, and collaboration. Here's a concise guide:

1. Optimize Site Structure: Streamline navigation by organizing sites, libraries, and lists logically. Use managed metadata for better search and filtering. Microsoft's Guide on Site Structure.

2. Implement Governance: Establish clear policies for usage, security, and content management. This ensures consistent and secure operation. SharePoint Governance Overview.

3. Enhance Security: Regularly review permissions, use groups for access management, enable multi-factor authentication, and audit regularly. SharePoint Security Best Practices.

4. Leverage Automation: Use Power Automate to streamline workflows, reducing manual tasks and improving efficiency. Getting Started with Power Automate.

5. Optimize for Performance: Regularly review and archive old content, use Content Delivery Networks (CDNs) for faster load times, and monitor page performance. Performance Tuning of SharePoint Online Sites.

6. Encourage Collaboration: Utilize SharePoint Teams integration, encourage the use of shared calendars, task lists, and co-authoring features. Collaborate in SharePoint.

7. Training and Support: Provide regular training sessions and resources for users. A knowledgeable workforce can leverage SharePoint's features to the fullest. SharePoint Video Training.

8. Regular Feedback and Updates: Stay updated with Microsoft's latest features and updates. Incorporate user feedback to tailor SharePoint to your organization's needs. Stay Informed with the SharePoint Blog.

By focusing on these areas, you'll improve the SharePoint experience for users, enhancing productivity and collaboration within your organization.

How to Display SharePoint Skills on Your Resume

7. Asana

Asana is a web-based project management and collaboration tool that helps teams organize, track, and manage their work and tasks, facilitating better communication and project oversight for Administration Managers.

Why It's Important

Asana is important for an Administration Manager because it streamlines task management, enhances team collaboration, and facilitates effective project tracking, ensuring timely completion of administrative duties and projects.

How to Improve Asana Skills

Improving Asana for an Administration Manager involves optimizing task management, communication, and project tracking. Here's a concise guide:

1. Customize Workflows: Tailor project templates to match your team's processes. Use Asana's custom templates for recurring projects to save time.

2. Integrate Tools: Connect Asana with other tools (e.g., email, calendar, communication apps) for a centralized workspace. Check the Asana integrations directory to enhance functionality.

3. Automate Repetitive Tasks: Utilize Asana's Rules to automate routine actions like assigning tasks and updating project statuses, reducing manual work.

4. Effective Communication: Use Asana’s commenting and mentioning features for clear, task-specific communication, reducing the need for external messaging platforms.

5. Monitor Progress: Use Asana's Dashboard for real-time project tracking, making it easier to identify bottlenecks and progress.

6. Training and Support: Encourage team members to utilize Asana Academy for tutorials and best practices, ensuring efficient use of the platform.

By customizing workflows, integrating essential tools, automating tasks, facilitating effective communication, monitoring projects closely, and leveraging educational resources, an Administration Manager can significantly enhance team productivity and project management in Asana.

How to Display Asana Skills on Your Resume

8. Trello

Trello is a web-based project management application that allows teams to organize tasks, track progress, and collaborate on projects using boards, lists, and cards in a highly visual and intuitive interface, making it an effective tool for an Administration Manager to oversee and manage workflows and team assignments.

Why It's Important

Trello is important for an Administration Manager because it enables efficient task organization, team collaboration, and project tracking, ensuring smooth operational workflows and effective management of administrative duties.

How to Improve Trello Skills

Improving Trello for an Administration Manager involves enhancing organization, communication, and task management. Here’s a concise guide:

1. Customize Boards for Projects: Create separate boards for different projects or departments. Use Trello templates to quickly set up boards tailored to your needs.

2. Automate Repetitive Tasks: Utilize Butler, Trello’s built-in automation tool, to automate repetitive tasks like moving cards, creating checklists, or sending reminders.

3. Integrate with Other Tools: Connect Trello with other tools you use like Slack, Google Drive, or Outlook using Power-Ups to streamline your workflow.

4. Optimize Card Use: Enhance cards with due dates, attachments, and custom labels for easy identification. Use the Card Repeater for recurring tasks.

5. Utilize Advanced Checklists: Break down tasks into subtasks with advanced checklists, assigning them to different team members and setting due dates for each item.

6. Improve Communication: Encourage team members to use comments on cards for updates, questions, or feedback to keep all related communication in one place.

7. Review and Adapt: Regularly review boards and workflows, seeking feedback from your team to continuously improve your Trello setup.

By strategically implementing these improvements, an Administration Manager can significantly enhance productivity and collaboration within their team.

How to Display Trello Skills on Your Resume

9. Slack

Slack is a digital communication platform designed for businesses, enabling teams to collaborate efficiently through channels, direct messages, and file sharing, thus streamlining administrative tasks and project management.

Why It's Important

Slack streamlines communication and collaboration within teams, making it easier for an Administration Manager to coordinate projects, manage tasks, and maintain oversight of operational activities, all in real-time and from one platform.

How to Improve Slack Skills

To improve Slack as an Administration Manager, focus on the following strategies:

1. Streamline Channels: Organize channels by team, project, or topic for easier navigation. Implement naming conventions for consistency. Slack's Channel Organizing Tips.

2. Customize Notifications: Encourage team members to customize their notifications to reduce distractions. Guide them on setting up keyword notifications for relevancy. Custom Notifications Guide.

3. Automate Routine Tasks: Use Slack's Workflow Builder to automate common tasks like daily standups or onboarding processes. Workflow Builder.

4. Integrate Apps: Connect Slack with other tools used by your team (e.g., Google Drive, Trello) for seamless workflows. Explore the Slack App Directory for relevant integrations. Slack App Directory.

5. Implement Slack Policies: Develop clear guidelines on how Slack should be used within your organization to maintain professionalism and productivity. Creating Slack Guidelines.

6. Educate Team Members: Offer regular training sessions on Slack's features and best practices to ensure everyone is leveraging the platform effectively. Slack Training.

By focusing on organization, customization, automation, integration, policy implementation, and education, you can vastly improve your team's Slack experience and productivity.

How to Display Slack Skills on Your Resume

10. Zoom

Zoom is a cloud-based video conferencing service that allows users to virtually meet with others - either by video or audio-only or both, while conducting live chats - and it enables recordings and screen sharing, making it a valuable tool for remote communication and collaboration in business environments.

Why It's Important

Zoom is important for an Administration Manager as it enables efficient remote communication, facilitates seamless virtual meetings, and enhances team collaboration, ensuring business continuity and productivity.

How to Improve Zoom Skills

Improving Zoom as an Administration Manager involves enhancing meeting security, streamlining communication, and enriching user experience. Focus on the following steps:

1. Enhance Security: Implement two-factor authentication for all users to prevent unauthorized access.

2. Streamline Communication: Utilize Zoom's integrated chat feature to keep all communications centralized, reducing the need for external messaging platforms.

3. Improve Meeting Management: Leverage Zoom's dashboard to monitor meeting activities and gather insights for better management and planning.

4. Train Users: Offer regular training sessions for users to familiarize them with Zoom's features and updates, enhancing overall experience and efficiency.

5. Use Feedback Tools: Encourage the use of Zoom's feedback tools to gather and analyze participant feedback for continuous improvement.

6. Optimize Audio/Video Quality: Guide users in optimizing their audio and video settings for the best meeting experience, including advice on external microphones and lighting.

7. Customize Zoom Settings: Customize settings, such as enabling waiting rooms and password protection, for enhanced security and control over meeting access.

By focusing on these areas, you can significantly improve the Zoom experience for all users in your organization.

How to Display Zoom Skills on Your Resume

11. Google Workspace

Google Workspace is a suite of cloud-based productivity and collaboration tools developed by Google, including Gmail, Docs, Drive, Calendar, and Meet, designed to facilitate streamlined communication and efficient management of tasks within organizations.

Why It's Important

Google Workspace is important for an Administration Manager because it offers a comprehensive suite of collaboration and productivity tools (such as Gmail, Docs, Drive, and Calendar) that streamline communication, facilitate project management, and enhance document sharing and storage, significantly boosting operational efficiency and teamwork across the organization.

How to Improve Google Workspace Skills

To improve Google Workspace as an Administration Manager, focus on these concise strategies:

1. Utilize Google Admin Console: Centralize management of users, devices, and settings. Google Admin Console

2. Implement Training: Encourage staff to complete Google Workspace Learning Center courses for proficiency.

3. Optimize Security Settings: Enhance protection with 2-Step Verification and security health checks in the Admin Console.

4. Use Google Groups: Streamline communication and project management. Google Groups

5. Customize Workspace Apps: Tailor and restrict app access based on roles. Manage Google Services

6. Monitor Usage and Reports: Analyze reports in Admin Console for insights on usage patterns. Usage Reports

7. Automate Tasks with Apps Script: Create custom solutions for repetitive tasks. Google Apps Script

8. Feedback and Suggestions: Regularly gather user feedback for continuous improvement.

Implementing these strategies will enhance efficiency, security, and user satisfaction in Google Workspace.

How to Display Google Workspace Skills on Your Resume

12. ADP Payroll

ADP Payroll is a comprehensive payroll service that automates the process of paying employees, calculating taxes, and managing payroll records, designed to save time and ensure compliance with tax laws for administration managers and their organizations.

Why It's Important

ADP Payroll is important for an Administration Manager because it streamlines payroll processing, ensures compliance with tax laws and regulations, saves time by automating tasks, and reduces the risk of errors, allowing for efficient management of employee compensation.

How to Improve ADP Payroll Skills

To improve ADP Payroll as an Administration Manager, focus on these concise steps:

1. Training: Ensure your team is fully trained on ADP features. Utilize ADP's training resources to enhance user proficiency.

2. Integration: Streamline your systems by integrating ADP with your existing HR and financial software. Check ADP's integration options for more efficiency.

3. Automation: Automate repetitive tasks within ADP to save time and reduce errors. Learn about automation capabilities on the ADP Automation page.

4. Customization: Customize ADP reports and dashboards to better meet your organization's needs. Explore the customization options in the ADP Reporting section.

5. Feedback Loop: Implement a feedback loop with your payroll team to identify issues and areas for improvement in your ADP process.

6. Stay Updated: Keep up with ADP updates and new features to leverage the latest improvements. Visit the ADP News page regularly.

By focusing on these areas, you can significantly enhance the efficiency and effectiveness of ADP Payroll in your organization.

How to Display ADP Payroll Skills on Your Resume