11 Customer Service Administrator Skills: Definition and Examples

By ResumeCat Editorial Team
Published September 1, 2022

In order to be a successful customer service administrator, there are a few key skills that you will need to possess. This article will provide definitions for 12 of those skills, including problem solving, active listening, and time management. With these skills, you will be able to provide excellent customer service and keep your customers happy.

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Customer Service Administrator Skills


The ability to communicate effectively is essential for any customer service administrator. This involves being able to listen to and understand customer inquiries, as well as being able to provide clear and concise responses. Good communication skills are also important for building relationships with customers and maintaining their trust.

Customer service

Customer service is the process of providing assistance and support to customers. It can involve handling customer inquiries, complaints, and requests. Good customer service skills are important for anyone who works with customers or provides customer support.


Organizational skills are important for customer service administrators because they need to be able to keep track of customer information, handle multiple customer inquiries at once, and resolve customer complaints in a timely manner. Good organizational skills can help customer service administrators stay calm and efficient in a fast-paced environment.

Time management

Time management is the ability to use your time effectively and efficiently. It is important because it allows you to get more done in a day, and it can help you to avoid feeling overwhelmed by your workload.


The administrative skill for customer service administrators is the ability to effectively manage and coordinate customer service operations. This includes being able to plan, organize, and direct customer service activities, as well as being able to monitor and evaluate the performance of customer service staff. This skill is necessary in order to ensure that customer service operations are running smoothly and efficiently.


A customer service administrator needs to be computer literate in order to perform their duties. This includes being able to use email, word processing and spreadsheet software, as well as being able to troubleshoot basic computer problems. Having this skill allows the customer service administrator to work more efficiently and effectively.

Data entry

Data entry is the process of inputting data into a computer system. This skill is necessary for a customer service administrator in order to accurately and efficiently input customer information into the company's database.


The customer service administrator skill is the ability to manage customer service operations and ensure that customers are satisfied with the products and services they receive. This skill is important because it helps to ensure that businesses are able to retain their customers and grow their customer base.


Filing is the process of organizing and storing documents in a way that makes them easy to find and retrieve. As a customer service administrator, you will need to be able to quickly and easily find customer records, invoices, and other documents. An effective filing system will help you serve your customers more efficiently and improve your overall customer service.


The skill of typing is important for a customer service administrator because they need to be able to type quickly and accurately in order to keep up with customer inquiries. This skill is also important in order to avoid making mistakes when typing out responses to customers.

Microsoft Office Suite

The Microsoft Office Suite is a collection of software programs that are commonly used in office settings. These programs include Word, Excel, PowerPoint, and Outlook. As a customer service administrator, you will need to be able to use these programs in order to perform your job duties. For example, you may need to use Word to create documents such as customer service manuals or Excel to track customer service metrics. PowerPoint may be used to create presentations for training new customer service representatives, and Outlook may be used to manage email communications with customers.

How to improve customer service administrator skills

Customer service administrators play a vital role in any organization. They are responsible for ensuring that customers are satisfied with the products and services they receive. They also play a key role in maintaining customer loyalty and repeat business.

There are a number of ways to improve customer service administrator skills. One way is to receive training from a professional organization such as the National Customer Service Association (NCSA). The NCSA offers certification programs that can help customer service administrators learn best practices and gain the skills they need to be successful.

Another way to improve customer service administrator skills is to stay up-to-date on industry trends. This can be done by reading trade publications, attending conferences, and networking with other customer service professionals. Additionally, it’s important to be proactive in problem solving and constantly look for ways to improve the customer experience.

Finally, it’s essential to have excellent communication skills when working as a customer service administrator. This includes being able to effectively listen to customers, understand their needs, and respond in a helpful and courteous manner. It’s also important to be able to clearly communicate instructions and expectations to team members. By honing these skills, customer service administrators can ensure that they are providing the best possible experience for customers.

How to highlight customer service administrator skills

As a customer service administrator, you should highlight your skills in handling customer inquiries and complaints, as well as your ability to resolve issues in a timely and efficient manner. You should also emphasize your excellent communication and interpersonal skills, as well as your ability to work well under pressure.

On a resume

In order to highlight your skills as a Customer Service Administrator on a resume, you should list any relevant customer service experience you have. This could include working in a call center, retail environment, or any other customer-facing role. You should also list any relevant administrative experience, such as managing customer accounts or handling customer inquiries. If you have any specific skills or knowledge related to customer service administration, be sure to list those as well. Finally, make sure to highlight any awards or recognition you have received for your work in customer service.

In a cover letter

In your cover letter, be sure to highlight your customer service skills. Mention how you are able to handle customer inquiries and complaints in a professional manner. Describe a time when you went above and beyond for a customer. Include any other relevant information that would make you an ideal candidate for the position of Customer Service Administrator.

During an interview

As a customer service administrator, you will be responsible for handling customer inquiries and complaints. During your interview, be sure to highlight your customer service skills, such as your ability to handle difficult customer situations, your excellent communication skills, and your ability to stay calm under pressure. Be sure to provide specific examples of times when you have provided outstanding customer service.