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12 Word Processor Skills: Definition and Examples

This article defines and explains 12 different word processing skills. These skills include creating and saving documents, formatting text, inserting images, and creating tables. By understanding these skills, you will be able to use a word processor more effectively.

Word Processor Resume Example
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Word Processor Skills


The skill of typing is needed in order to be able to input text quickly and accurately into a word processor. This skill is important because it can help to improve the speed and efficiency of creating documents, and can also help to reduce errors.


Formatting is the process of organizing and structuring text and other content in a document. It can involve anything from choosing the right font and font size to adding headings, lists, and other elements to make the document easy to read and navigate. Good formatting can make a document more effective and persuasive, and it can also help to ensure that your audience will actually read what you've written.


Editing is the process of making changes to a document. This may include correcting errors, adding new information, or rearranging existing text. Editing is an important skill for anyone who works with written documents, as it can help to ensure that the final product is clear and error-free.

Spell check

A spell check is a feature in word processors that helps identify and correct spelling errors in a document. This can be helpful for catching typos and ensuring that your document is free of errors.

Grammar check

The grammar check feature in word processors is designed to help users identify and correct errors in their writing. This can be useful for catching typos and other mistakes that can impact the clarity of your writing.


The thesaurus is a tool that allows you to find synonyms for words. This can be helpful when you are trying to come up with different ways to say something, or when you want to find a word that has a similar meaning to another word.


A template is a pre-designed document that you can use to create a new document with the same layout and formatting. This is useful if you need to create a new document that has the same general look and feel as an existing document.

Mail merge

Mail merge is a feature in word processing programs that allows you to create a document that contains information from a database or spreadsheet. This is useful if you need to create multiple documents that contain the same information but with different values, such as letters or labels.


The Comments skill allows you to add comments to a document. This can be useful for providing feedback or clarification on the document.

Track changes

The track changes feature in a word processor is a great way to keep track of edits made to a document. This can be especially helpful when multiple people are editing the same document, as it allows you to see who made what changes.

Version control

Version control is a system that tracks changes to files over time. This allows you to revert back to previous versions of the file if needed.

Print preview is a feature in word processors that allows users to view how their document will look when printed. This is useful for ensuring that the document will print correctly and for making any necessary changes before printing.

How to improve word processor skills

There is no one-size-fits-all answer to this question, as the best way to improve your word processing skills will vary depending on your current level of proficiency and the specific software you are using. However, there are a few general tips that can help you to improve your skills regardless of your starting point.

One of the most important things you can do to improve your word processing skills is to simply practice using the software as often as possible. The more comfortable you become with the interface and the various features available, the easier it will be to use those features effectively when you need to.

In addition to practicing using the software, it can also be helpful to read up on some of the basics of good document design and layout. This will give you a better understanding of how to create documents that are easy to read and navigate, and which look professional and polished.

Finally, keep in mind that there are often multiple ways to accomplish any given task in word processing software. Don't be afraid to experiment with different methods until you find a workflow that works well for you. And if you ever get stuck, don't hesitate to reach out for help from a more experienced user or from the software's customer support team.

How to highlight word processor skills

If you're hoping to snag a job as a word processor, you'll need to make sure your skills are front and center. Start by creating a list of all your relevant skills, including your experience with different word processing software programs. If you have any specialties, such as creating complex documents or formatting text, be sure to include those as well. Once you have your list, take some time to highlight your skills in your resume and cover letter. Mention specific software programs you're proficient in and share examples of complex documents you've created. If you have any awards or accolades related to your work as a word processor, be sure to mention those as well. By taking the time to showcase your skills, you'll increase your chances of landing the job you want.

On a resume

In order to highlight your skills as a Word Processor on a resume, you should list any relevant experience you have in the field, including any internships or jobs you may have had. You should also list any relevant skills you have, such as the ability to use Microsoft Word or other word processing software. Finally, you should list any relevant education or training you have in the field.

In a cover letter

In your cover letter, be sure to highlight your skills as a Word Processor. Include your experience working with various word processing software programs, as well as your ability to format documents and create templates. Mention any awards or recognition you have received for your work in this field. Be sure to emphasize your attention to detail and accuracy, as these are essential qualities for a successful Word Processor.

During an interview

When interviewers ask about your skills as a Word Processor, be sure to highlight your experience and proficiency. Mention the types of documents you're able to create, format, and edit. If you have any experience working with macros or advanced features, be sure to mention that as well. Be prepared to provide examples of your work, if requested.