Top 12 Office Manager Skills to Put on Your Resume
Hiring managers skim fast. A clear resume, stacked with the right office manager skills, snaps their attention and proves you can keep the gears turning. Show tools, show systems, show how you keep chaos tame. That’s what wins interviews.
Office Manager Skills
- QuickBooks
- Microsoft Office
- Google Workspace
- Trello
- Slack
- Zoom
- Salesforce
- Asana
- SAP
- Oracle
- SharePoint
- Adobe Acrobat
1. QuickBooks
QuickBooks is accounting software that handles payroll, invoices, expenses, and reporting for small and mid-sized businesses. It trims busywork so you can focus on operations.
Why It's Important
It centralizes money matters—payroll, billing, vendor payments, and reports—so you keep budgets tight, spot issues early, and answer leadership with real numbers.
How to Improve QuickBooks Skills
Automate data entry: Turn on bank feeds to import and categorize transactions and reduce keystroke errors.
Use integrations: Connect QuickBooks with payroll, CRM, and inventory apps from the Intuit app store to cut duplicate work.
Stay current: Keep QuickBooks updated for new features and security fixes.
Harden security: Enable two-factor authentication and schedule automatic backups to protect financial data.
Customize reports: Build tailored P&L, cash flow, and aging reports aligned to leadership needs.
Train the team: Rotate micro-trainings and share tips so everyone follows consistent processes.
Audit regularly: Reconcile accounts monthly and run spot checks to catch issues early.
Dial in the setup once, then let the system carry the load.
How to Display QuickBooks Skills on Your Resume
2. Microsoft Office
Microsoft Office (now Microsoft 365) includes Word, Excel, PowerPoint, Outlook, and more. These are the everyday tools for documents, data, presentations, and email.
Why It's Important
It’s the backbone of daily admin—fast drafting, clean reporting, tidy calendars, and smooth coordination across teams.
How to Improve Microsoft Office Skills
Level up continuously: Take short courses and keep pace with new features that quietly save hours.
Lean on templates: Standardize proposals, status reports, and decks for consistency and speed.
Master shortcuts: Keyboard shortcuts in Word, Excel, PowerPoint, and Outlook shave minutes off every task.
Add-ins that matter: Install only the add-ins that solve real problems—PDF tools, data connectors, task links.
Customize the ribbon: Put high-frequency actions front and center to cut clicks.
Automate with Power Automate: Trigger notifications, file moves, and approvals without lifting a finger.
Small tweaks, big wins.
How to Display Microsoft Office Skills on Your Resume
3. Google Workspace
Google Workspace bundles Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet, and more. Collaboration hums in real time without version chaos.
Why It's Important
Scheduling, document sharing, and team communication live in one place. Less hunting, more doing. Everything searchable, everything shareable.
How to Improve Google Workspace Skills
Organize conversations: Use Google Chat spaces for projects and departments; keep threads focused and searchable.
Structure calendars: Share team calendars, color-code events, and set appointment schedules for predictable availability.
Tighten collaboration: Build shared drives, use comments and suggestions, and lock final versions with view-only permissions.
Automate routine work: Collect data with Forms, clean it in Sheets, and add Apps Script for repetitive tasks.
Secure the house: Enforce 2‑step verification and review sharing settings on a regular cadence.
Run better meetings: In Meet, lean on screen share, breakout rooms, and recordings to keep sessions actionable.
Coach the team: Offer short refreshers and quick reference guides to keep everyone sharp.
Build guardrails, then let collaboration fly.
How to Display Google Workspace Skills on Your Resume
4. Trello
Trello uses boards, lists, and cards to track projects and tasks. Visual, simple, surprisingly powerful when tuned well.
Why It's Important
It gives teams a shared view of work in motion—what’s queued, what’s blocked, what’s done—so nothing slips between the cracks.
How to Improve Trello Skills
Automate with Butler: Move cards, set due dates, and post reminders without manual clicks.
Use custom fields: Add priority, status, owners, and budget to cards for richer tracking.
Turn on Calendar: Visualize deadlines across boards and keep delivery dates honest.
Connect your stack: Link Trello with Slack, Google Drive, and email to centralize updates.
Standardize boards: Create templates for recurring projects and events so setup takes seconds.
Encourage in-card comms: Comment, @mention, and attach files in one place to keep context intact.
Make the board the source of truth, then trust it.
How to Display Trello Skills on Your Resume
5. Slack
Slack is a channel-based messaging platform for fast team communication, file sharing, and quick decisions.
Why It's Important
Cleaner conversations, fewer emails, faster answers. Channels keep topics tidy so work moves without friction.
How to Improve Slack Skills
Design your channels: Create clear spaces for projects, teams, announcements, and rapid help.
Integrate your tools: Pipe in updates from Drive, Trello, Asana, calendars—one feed, fewer app switches.
Set norms: Response expectations, emoji use, thread etiquette, and Do Not Disturb hours keep things sane.
Lean on bots: Automate reminders, polls, and recurring check-ins to reduce micromanagement.
Teach features: Short demos on threads, saved items, huddles, and search can change behavior overnight.
Review usage: Archive dead channels, trim noisy integrations, and prune to keep the signal strong.
Noise down. Clarity up.
How to Display Slack Skills on Your Resume
6. Zoom
Zoom powers video meetings, webinars, and screen sharing so hybrid teams can function like they’re in the same room.
Why It's Important
Meetings start on time, recordings capture decisions, and remote work stops feeling distant.
How to Improve Zoom Skills
Stabilize your connection: Reliable bandwidth prevents choppy sessions and awkward restarts.
Upgrade A/V: A good webcam and microphone are worth it—clear sound beats fancy slides.
Use Zoom Rooms: In conference rooms, one-tap joining and room calendars reduce setup fumbles.
Pre-set controls: Waiting rooms, passcodes, and meeting templates keep sessions secure and consistent.
Train etiquette: Teach muting, hand-raise, screen share discipline, and chat use for smoother flow.
Keep software updated: New features and security patches arrive often—don’t lag.
Integrate calendars and PM tools: Schedule and launch meetings from where work already lives.
Collect feedback: Tweak settings and hardware based on what the team experiences.
Polished setup, better meetings, fewer headaches.
How to Display Zoom Skills on Your Resume
7. Salesforce
Salesforce is a cloud CRM platform for tracking leads, customers, sales, service cases, and marketing activity—data and workflows in one hub.
Why It's Important
It standardizes processes, surfaces performance, and creates a clean pipeline from inquiry to invoice, which keeps teams accountable.
How to Improve Salesforce Skills
Customize what matters: Build dashboards and reports aligned to leadership questions and team goals.
Integrate your ecosystem: Connect email, calendars, support tools, and finance apps to remove double entry.
Train in sprints: Role-based training and playbooks increase adoption and data quality.
Use CRM Analytics: Leverage Salesforce CRM Analytics (formerly Einstein Analytics) for deeper insights and forecasting.
Adoption plus thoughtful configuration beats brute force any day.
How to Display Salesforce Skills on Your Resume
8. Asana
Asana is a project and task management tool that keeps responsibilities, deadlines, and status in one place.
Why It's Important
Work becomes visible. Hand-offs stop stalling. Progress can be measured instead of guessed.
How to Improve Asana Skills
Customize workspaces: Build templates for recurring projects and intake processes to move faster.
Integrate the stack: Sync with Slack, Drive, email, and calendars so updates and files are attached to the work.
Set goals: Use Goals to tie projects to outcomes and keep teams aligned.
Break work down: Use sections and subtasks; assign owners and due dates so nothing is fuzzy.
Keep communication in-task: Comment, clarify, and attach documents on the task to preserve context.
Automate rules: Auto-assign, set due dates, and move tasks across stages to remove manual nudges.
Report visibly: Build dashboards that track throughput, blockers, and completion rates.
Teach the flow: Short, regular training keeps usage consistent and data clean.
Design the system, then let it guide the work.
How to Display Asana Skills on Your Resume
9. SAP
SAP delivers enterprise resource planning tools that connect finance, HR, procurement, and supply chain into one system of record.
Why It's Important
When core data and processes are unified, reporting becomes trustworthy and operations stay predictable.
How to Improve SAP Skills
Invest in training: Role-specific learning for finance, HR, and ops users boosts adoption and reduces errors.
Tailor the experience: Customize interfaces, forms, and reports to match your most common workflows.
Integrate cleanly: Ensure reliable data flows between SAP and adjacent tools—no shadow spreadsheets.
Automate repetitive work: Use SAP Build Process Automation to streamline routine tasks and approvals.
Guard data quality: Maintain master data with clear ownership and regular cleanup.
Create a feedback loop: Gather user input and iterate on configurations to remove friction.
Stay updated: Track releases and features that improve security, performance, and reporting.
Strong governance plus smart configuration pays off fast.
How to Display SAP Skills on Your Resume
10. Oracle
Oracle provides databases, cloud services, and enterprise applications that support HR, finance, and operations at scale.
Why It's Important
Reliable data management and robust systems help an office manager coordinate processes, secure information, and support decision-making.
How to Improve Oracle Skills
Tune queries: Encourage efficient SQL and review slow-running reports to speed up workflows.
Maintain statistics: Keep optimizer statistics current so the system chooses faster execution plans.
Index with intent: Use indexing strategies that match your most common lookups and reports.
Review AWR/ADDM insights: Monitor performance reports to spot bottlenecks before users feel them.
Partition large tables: Split massive datasets to improve access and maintenance windows.
Run health checks: Regular checks catch configuration drift and capacity issues early.
Tap expert support: Lean on internal DBAs and community knowledge for complex tuning and resilience.
Preventive care beats fire drills every time.
How to Display Oracle Skills on Your Resume
11. SharePoint
SharePoint is Microsoft’s collaboration and document management platform that ties neatly into Microsoft 365.
Why It's Important
It centralizes files, permissions, and communication spaces so teams find what they need and avoid version sprawl.
How to Improve SharePoint Skills
Customize for clarity: Adjust layouts, navigation, and themes so teams can find content fast.
Automate workflows: Use Power Automate for approvals, notifications, and routine document routing.
Mind permissions: Review access regularly to keep sensitive content locked down without blocking work.
Train continuously: Show how to co-author, manage versions, and use metadata to supercharge search.
Integrate Microsoft 365: Connect Teams, OneDrive, and Lists to make SharePoint the hub, not a silo.
Gather feedback: Use quick surveys and listening sessions to refine sites and libraries.
Right structure, right rules, right results.
How to Display SharePoint Skills on Your Resume
12. Adobe Acrobat
Adobe Acrobat creates, edits, secures, and shares PDFs—the universal format for forms, contracts, and polished documents.
Why It's Important
It standardizes paperwork, supports e-signatures, and protects sensitive content, all while keeping files professional.
How to Improve Adobe Acrobat Skills
Keep it updated: New features and security fixes arrive frequently—stay current.
Learn the toolbox: Forms, comments, compare files, OCR—practice the features you use weekly.
Customize toolbars: Put your most-used actions within one click to move faster.
Use Document Cloud: Store, share, and request signatures securely without email ping-pong.
Automate actions: Batch repetitive steps with Action Wizard to save real time.
Lock it down: Use passwords, permissions, and redaction to protect sensitive data.
Build a help loop: Share quick tips internally and keep a FAQs doc for recurring issues.
From rough draft to signed PDF—smooth, secure, tidy.
How to Display Adobe Acrobat Skills on Your Resume
