Top 12 Human Resources Clerk Skills to Put on Your Resume

In today's competitive job market, standing out as a Human Resources Clerk requires showcasing a unique blend of skills on your resume that highlight your efficiency and ability to manage personnel needs effectively. This article outlines the top 12 skills you need to include on your resume, ensuring you capture the attention of potential employers and demonstrate your capability to thrive in a human resources role.

Human Resources Clerk Skills

1. Payroll Processing
2. HRIS (Human Resource Information System)
3. ATS (Applicant Tracking System)
4. Microsoft Excel
5. Employee Relations
6. Benefits Administration
7. Compliance Monitoring
8. Recruitment Coordination
9. SAP SuccessFactors
10. Workday HCM
11. Performance Management
12. ADP Workforce

1. Payroll Processing

Payroll processing is the administrative task of calculating and distributing wages, taxes, and deductions to employees, ensuring accurate compensation in compliance with legal and company policies.

Why It's Important

Payroll processing is crucial for a Human Resources Clerk as it ensures accurate and timely compensation for employees, maintains compliance with legal and tax obligations, and contributes to employee satisfaction and retention.

How to Improve Payroll Processing Skills

Improving payroll processing for a Human Resources Clerk involves streamlining tasks, ensuring accuracy, and leveraging technology. Here are concise steps to achieve this:

1. Automate Payroll Systems: Transition to automated payroll software to reduce manual entry errors. QuickBooks and ADP offer robust solutions.

2. Integrate Time Tracking: Use integrated time tracking within your payroll software to accurately capture work hours. TSheets by QuickBooks is a popular choice.

3. Regular Training: Stay updated with regular training on the latest payroll regulations and software updates. American Payroll Association provides resources and training.

4. Maintain Clear Policies: Ensure clear, accessible payroll policies to minimize confusion and errors. Create a centralized resource for payroll-related FAQs.

5. Audit and Reconcile Regularly: Conduct regular audits to check for discrepancies and reconcile them promptly to maintain accuracy.

6. Optimize Communication: Establish a streamlined communication channel for payroll queries. Consider setting up a dedicated email address or helpdesk.

7. Stay Compliant: Keep abreast of tax laws and regulations to avoid penalties. The IRS website is a primary resource for tax-related information.

8. Outsource When Necessary: If your organization lacks the bandwidth or expertise, consider outsourcing payroll to specialized firms. Paychex is an option many businesses use.

By focusing on automation, integration, education, and clear communication, a Human Resources Clerk can significantly improve the efficiency and accuracy of payroll processing.

How to Display Payroll Processing Skills on Your Resume

2. HRIS (Human Resource Information System)

An HRIS (Human Resource Information System) is a digital solution for managing and optimizing the daily HR tasks and overall HR goals of an organization. It enables efficient handling of employee data, payroll, recruitment processes, benefits administration, and performance management, thereby enhancing the productivity of the HR department.

Why It's Important

HRIS is crucial for a Human Resources Clerk as it streamlines HR processes, centralizes employee data for easy access and management, enhances decision-making through analytics, and improves compliance with labor laws, thereby increasing efficiency and reducing administrative burdens.

How to Improve HRIS (Human Resource Information System) Skills

Improving a Human Resource Information System (HRIS) requires a systematic approach focused on optimizing efficiency, usability, and data integrity. Here's a concise guide:

1. Conduct a Needs Assessment: Understand the current limitations and future requirements by gathering feedback from HR staff and end-users. SHRM offers insights on assessing HRIS needs.

2. Enhance User Interface (UI): Streamline the UI for ease of use. This might involve simplifying navigation or adopting a more intuitive design. Nielsen Norman Group provides principles on improving UI for better usability.

3. Upgrade Data Security: Ensure the system has the latest security protocols to protect sensitive information. The Cybersecurity & Infrastructure Security Agency (CISA) offers guidelines on safeguarding digital assets.

4. Integrate with Other Systems: Enhance functionality by integrating with payroll, benefits, and talent management systems. Forbes discusses the importance of system integration in business technology.

5. Implement Training Programs: Develop comprehensive training for users to ensure they can fully utilize the HRIS features. LinkedIn Learning offers courses on various software and systems for professional development.

6. Regularly Review and Update: Set up a schedule for regular reviews and updates to the system to adapt to changing HR needs and technology advancements. Gartner is a reliable source for staying updated on the latest in technology and business strategies.

By focusing on these areas, a Human Resources Clerk can significantly contribute to the improvement of their organization's HRIS, ensuring it meets current and future needs effectively.

How to Display HRIS (Human Resource Information System) Skills on Your Resume

3. ATS (Applicant Tracking System)

An Applicant Tracking System (ATS) is a software application used by Human Resources departments to manage and streamline the recruitment process, including posting job openings, storing applicant information, and tracking the progress of candidates through the hiring process.

Why It's Important

An ATS (Applicant Tracking System) is important for a Human Resources Clerk because it streamlines the recruitment process by efficiently organizing and filtering candidates' applications, improving hiring quality and saving time.

How to Improve ATS (Applicant Tracking System) Skills

Improving an Applicant Tracking System (ATS) for a Human Resources Clerk involves enhancing efficiency, user experience, and the effectiveness of candidate selection. Here are concise strategies:

1. Optimize Job Descriptions: Incorporate relevant keywords and clear job titles to improve match quality. Tools like Ongig can help analyze and optimize job descriptions.

2. Enhance Candidate Experience: Ensure the application process is user-friendly and mobile-optimized. Test and tweak using feedback tools like SurveyMonkey.

3. Implement AI and Automation: Use AI for resume screening and automating repetitive tasks. Explore platforms like Ideal for AI-driven improvements.

4. Regularly Update Software: Stay current with your ATS provider's updates or consider switching to more advanced solutions such as Greenhouse or Lever.

5. Train Users Effectively: Provide ongoing training for HR staff on utilizing ATS features fully. Platforms like LinkedIn Learning offer courses on ATS optimization.

6. Integrate with Other HR Tools: Ensure your ATS works well with other HR software (like HRIS, onboarding tools) for a seamless workflow. Check integration capabilities on your ATS provider's website.

7. Utilize Data and Analytics: Use your ATS's analytics to track performance metrics and make data-driven improvements. Tools like Tableau can help visualize and analyze data.

8. Seek Feedback from Users: Regularly gather feedback from candidates and hiring managers to identify areas for improvement.

By focusing on these areas, a Human Resources Clerk can contribute significantly to enhancing their organization's ATS, leading to more efficient hiring processes and better candidate experiences.

How to Display ATS (Applicant Tracking System) Skills on Your Resume

4. Microsoft Excel

Microsoft Excel is a spreadsheet program used for data organization, analysis, and visualization, essential for managing employee information, scheduling, and payroll tasks in human resources.

Why It's Important

Microsoft Excel is crucial for a Human Resources Clerk as it enables efficient management of employee data, payroll processing, attendance tracking, and analysis of HR metrics, thus enhancing organizational efficiency and decision-making.

How to Improve Microsoft Excel Skills

Improving your Microsoft Excel skills as a Human Resources Clerk involves mastering functions and features relevant to HR tasks, such as data management, analysis, and reporting. Here are concise ways to enhance your Excel proficiency:

1. Learn Advanced Formulas: Understand how to use advanced formulas like VLOOKUP, INDEX, and MATCH for efficient data searching and matching. ExcelJet’s formula list is a great resource.

2. Master PivotTables: PivotTables are powerful for summarizing, analyzing, and presenting large datasets. Microsoft’s PivotTable guide offers an in-depth tutorial.

3. Utilize Conditional Formatting: Enhance your data visualization skills to quickly highlight trends and patterns in your data. Conditional Formatting Basics can get you started.

4. Develop Macro Skills: Automate repetitive tasks by learning how to record and write simple macros. Excel Macros Tutorial provides a straightforward introduction.

5. Implement Data Validation: Ensure the integrity of your HR data by setting up data validation rules. Check out Data Validation Guide for steps and tips.

6. Explore Power Query: Power Query is a tool for data transformation and preparation. It can simplify the process of importing and cleaning data from various sources. Getting Started with Power Query will help you understand its basics.

7. Enhance Your Charting Skills: Effective charting is crucial for presenting data visually. Explore different types of charts and learn how to customize them for HR reporting. Excel Charts covers everything you need to know.

To stay updated and continually improve, regularly visit forums and online communities such as r/excel on Reddit, where you can ask questions, share knowledge, and learn from Excel experts worldwide.

How to Display Microsoft Excel Skills on Your Resume

5. Employee Relations

Employee Relations refers to the efforts and strategies implemented by an organization, typically through its Human Resources department, to manage and improve the relationship between the employer and employees. This includes addressing workplace issues, facilitating communication, and fostering a positive work environment to enhance employee satisfaction and productivity.

Why It's Important

Employee relations is crucial for creating a positive work environment, fostering communication, and resolving conflicts, which ultimately enhances productivity and retention.

How to Improve Employee Relations Skills

Improving employee relations is crucial for fostering a positive work environment and enhancing productivity. As a Human Resources Clerk, here are concise strategies to enhance employee relations:

1. Effective Communication: Facilitate open and transparent communication channels between management and employees to build trust and resolve conflicts promptly. SHRM's guide on workplace communication offers useful strategies.

2. Recognition and Appreciation: Regularly acknowledge and reward employees' achievements to boost morale and motivation. Forbes provides insights on creating a culture of recognition.

3. Professional Development: Offer opportunities for employees to enhance their skills and career growth. LinkedIn’s Workplace Learning Report highlights the importance of learning in the workplace.

4. Employee Wellness Programs: Implement wellness programs that cater to employees' physical and mental health needs. CDC’s Workplace Health Promotion site gives comprehensive guidance.

5. Feedback Mechanisms: Establish a system for receiving and acting on employee feedback, showing that their opinions are valued and considered. Harvard Business Review discusses effective feedback practices.

Implementing these strategies can significantly improve employee relations, leading to a more harmonious and productive workplace.

How to Display Employee Relations Skills on Your Resume

6. Benefits Administration

Benefits Administration in Human Resources involves managing and overseeing the company's employee benefits program, which includes health insurance, retirement plans, leave policies, and other perks, ensuring compliance with laws, and assisting employees with benefits-related queries and procedures.

Why It's Important

Benefits Administration is crucial as it ensures employees are aware of and can access their entitlements, enhancing satisfaction and retention. For a Human Resources Clerk, it facilitates efficient management of benefits packages, compliance with regulations, and supports a positive workplace culture.

How to Improve Benefits Administration Skills

To improve Benefits Administration as a Human Resources Clerk, focus on the following strategies:

1. Automate Processes: Utilize benefits administration software to automate enrollment, tracking, and reporting. This reduces errors and saves time.

2. Stay Informed: Keep up-to-date with legislative changes affecting benefits to ensure compliance and optimize offerings.

3. Communicate Clearly: Develop clear, concise communication materials for employees about their benefits to enhance understanding and utilization.

4. Seek Feedback: Regularly collect employee feedback on benefits offerings to identify areas for improvement and tailor services to meet their needs.

5. Continuous Training: Engage in ongoing professional development related to benefits administration to stay informed about best practices and innovative solutions.

Implementing these strategies will help streamline benefits administration processes, ensure regulatory compliance, and enhance employee satisfaction with their benefits packages.

How to Display Benefits Administration Skills on Your Resume

7. Compliance Monitoring

Compliance Monitoring in the context of a Human Resources Clerk involves regularly reviewing and ensuring that all HR practices, policies, and procedures comply with relevant laws, regulations, and standards to mitigate legal risks and maintain organizational integrity.

Why It's Important

Compliance monitoring is important for a Human Resources Clerk because it ensures adherence to legal and regulatory standards, minimizes risk of penalties for non-compliance, and safeguards organizational reputation by maintaining ethical practices.

How to Improve Compliance Monitoring Skills

Improving compliance monitoring in a Human Resources (HR) setting involves a systematic approach to ensure that all regulatory and policy requirements are consistently met. Here are concise steps to enhance compliance monitoring:

1. Educate and Train: Ensure that HR staff and employees are educated about compliance requirements relevant to their roles. Use online resources for up-to-date training materials, such as SHRM for a wide range of HR compliance resources.

2. Implement a Compliance Software Tool: Utilize specialized software for tracking and managing compliance tasks. Software like Complí helps in automating and organizing compliance workflows.

3. Regular Audits and Assessments: Conduct periodic internal audits to review and assess compliance status. The U.S. Department of Labor provides guidelines for conducting self-audits.

4. Update Policies Regularly: Stay informed about changes in laws and regulations to update internal policies accordingly. Websites like HR.BLR.com offer updates and insights on HR laws and regulations.

5. Encourage Open Communication: Create an environment where employees feel comfortable reporting compliance issues. Implementing an anonymous reporting tool can be beneficial.

6. Feedback and Improvement Cycle: Regularly solicit feedback from employees and use it to improve compliance practices. Continuous improvement frameworks can guide this process.

By focusing on these steps, an HR clerk can significantly enhance the effectiveness of compliance monitoring within their organization.

How to Display Compliance Monitoring Skills on Your Resume

8. Recruitment Coordination

Recruitment Coordination involves organizing and managing the logistics and administrative tasks of the hiring process to ensure efficient and smooth operations, including scheduling interviews, communicating with candidates, and preparing necessary documentation, all aimed at supporting the recruitment team in finding and hiring the best talent.

Why It's Important

Recruitment coordination is crucial in streamlining the hiring process, ensuring a seamless candidate experience, and maintaining effective communication between candidates, hiring managers, and the HR team. It helps in organizing interviews, managing schedules, and facilitating timely decision-making, ultimately contributing to efficient and successful talent acquisition.

How to Improve Recruitment Coordination Skills

Improving recruitment coordination involves streamlining the hiring process, enhancing communication, and leveraging technology. Here's a concise guide for a Human Resources Clerk:

1. Streamline Communication: Use email templates for consistency and efficiency in candidate communication.
2. Automate Scheduling: Implement tools like Calendly to automate interview scheduling, minimizing back-and-forth emails.
3. Leverage Applicant Tracking Systems (ATS): Use an ATS to organize and speed up the recruitment process.
4. Optimize Job Descriptions: Ensure clarity and inclusivity in job postings. Tools like Textio can help.
5. Enhance Candidate Experience: Keep candidates informed at every step. Quick feedback and clear communication enhance the company's reputation.
6. Use Data and Feedback: Regularly review recruitment metrics and candidate feedback to identify areas for improvement.

Focusing on these strategies can significantly enhance the efficiency and effectiveness of recruitment coordination.

How to Display Recruitment Coordination Skills on Your Resume

9. SAP SuccessFactors

SAP SuccessFactors is a cloud-based human resource management software designed to meet the needs of enterprise-level organizations. It offers a comprehensive suite of tools to manage HR functions such as employee experience, performance, recruitment, learning and development, payroll, and HR analytics. For a Human Resources Clerk, it streamlines administrative tasks, improves workforce management, and enhances employee engagement and productivity.

Why It's Important

SAP SuccessFactors is important for a Human Resources Clerk because it streamlines HR processes, improves employee engagement, and enables efficient management of workforce data, enhancing overall HR operations and decision-making.

How to Improve SAP SuccessFactors Skills

Improving SAP SuccessFactors as a Human Resources Clerk involves leveraging its features to streamline HR processes, enhance employee experiences, and make data-driven decisions. Here are concise strategies:

1. Understand Core Modules: Familiarize yourself with core modules like Employee Central, Performance & Goals, and Learning. SAP SuccessFactors Modules Overview.

2. Utilize Reporting and Analytics: Use SuccessFactors’ reporting tools for insights on workforce performance and HR operations. SAP SuccessFactors Workforce Analytics.

3. Automate and Integrate: Automate routine tasks and integrate SuccessFactors with other business systems for efficiency. SAP SuccessFactors Integration.

4. Engage in Continuous Learning: Participate in SAP training and certification programs to stay updated. SAP SuccessFactors Training.

5. Enhance Employee Experience: Use the Employee Experience Management solutions to gather feedback and improve workplace satisfaction. SAP SuccessFactors Employee Experience Management.

6. Stay Updated with New Features: Regularly check for updates and new features in SuccessFactors to leverage the latest functionalities. SAP SuccessFactors Community.

7. Implement Best Practices: Adopt industry best practices for HR processes within SuccessFactors. SAP Best Practices Explorer.

8. Optimize Performance & Goals: Streamline goal setting and performance reviews to enhance employee alignment and productivity. Performance & Goals.

By focusing on these areas, you can significantly improve your efficiency and the overall effectiveness of SAP SuccessFactors in your HR operations.

How to Display SAP SuccessFactors Skills on Your Resume

10. Workday HCM

Workday HCM (Human Capital Management) is a cloud-based software suite designed to streamline HR processes, including recruiting, payroll, talent management, and benefits administration, enabling HR clerks to efficiently manage employee data and HR operations from a unified platform.

Why It's Important

Workday HCM is important for a Human Resources Clerk as it streamlines HR processes, centralizes employee data, and enhances decision-making through analytics, improving efficiency and productivity in managing workforce needs.

How to Improve Workday HCM Skills

Improving Workday Human Capital Management (HCM) for a Human Resources Clerk involves streamlining processes, enhancing user experience, and leveraging the full range of features available. Here are concise strategies:

1. Optimize Custom Reports: Create custom reports specific to your organization's needs for better decision-making. Workday offers resources on creating custom reports.

2. Utilize Workday Learning: Enhance skills by engaging with Workday Learning. It provides comprehensive tutorials and training sessions. Explore Workday Community for exclusive learning materials.

3. Automate Workflows: Streamline HR processes by setting up automated workflows for routine tasks, reducing manual work, and minimizing errors. Learn more about Workday’s automation capabilities.

4. Implement Feedback Tools: Use Workday’s survey and feedback tools to understand employee needs and improve HR services. Check out Workday’s guide on enhancing employee engagement.

5. Stay Updated: Regularly update your knowledge of Workday’s new features and best practices through Workday Community and Workday Resource Center.

6. Enhance Data Security: Ensure sensitive HR data is protected by familiarizing yourself with Workday’s security features and best practices. Refer to Workday’s security overview.

7. Leverage Mobile Capabilities: Encourage the use of Workday’s mobile app for on-the-go access to HR functions, improving efficiency and employee experience. Explore Workday Mobile.

By focusing on these areas, a Human Resources Clerk can significantly improve the efficiency and effectiveness of Workday HCM, enhancing both the employee and HR experience.

How to Display Workday HCM Skills on Your Resume

11. Performance Management

Performance management is a continuous process used by Human Resources to evaluate and improve employee performance through setting clear goals, providing feedback, and conducting appraisals to enhance productivity and align individual objectives with the organization's goals.

Why It's Important

Performance management is crucial as it aligns individual objectives with organizational goals, improves employee performance through feedback and development, and drives motivation and job satisfaction, directly contributing to overall business success.

How to Improve Performance Management Skills

Improving Performance Management for a Human Resources Clerk involves several key steps aimed at enhancing efficiency, motivation, and overall job satisfaction. Here's a concise guide:

1. Set Clear Objectives: Establish SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals that align with the organization's vision. Goal Setting

2. Frequent Feedback: Implement a continuous feedback mechanism rather than relying solely on annual reviews. This keeps employees engaged and aware of their progress. Continuous Feedback

3. Employee Development: Offer training and development opportunities that cater to the individual's career goals and the organization's needs. Employee Development

4. Utilize Technology: Leverage performance management software to streamline the process, from goal setting to feedback collection. Performance Management Software

5. Recognition and Rewards: Implement a recognition program to appreciate and reward employees for their contributions. This boosts morale and motivates further achievements. Employee Recognition

6. Encourage Self-Assessment: Motivate employees to evaluate their performance and set their own goals. This fosters personal accountability and growth. Self-Assessment

7. Regular Performance Reviews: Conduct regular performance reviews to discuss achievements, challenges, and areas for improvement. This ensures alignment and addresses any issues promptly. Performance Reviews

By focusing on these key areas, a Human Resources Clerk can significantly enhance the performance management process, leading to a more motivated, efficient, and satisfied workforce.

How to Display Performance Management Skills on Your Resume

12. ADP Workforce

ADP Workforce Now is a comprehensive, cloud-based platform for payroll, HR, time, talent, and benefits management, designed to streamline various HR processes, making it a valuable tool for Human Resources Clerks in managing employee data, payroll, and compliance efficiently.

Why It's Important

ADP Workforce Now is important for a Human Resources Clerk as it streamlines HR processes, automates payroll and benefits administration, and ensures compliance with labor laws, thereby improving operational efficiency and accuracy in HR tasks.

How to Improve ADP Workforce Skills

Improving ADP Workforce for a Human Resources Clerk involves several key steps focused on optimizing system use, enhancing data management practices, and leveraging ADP resources effectively:

1. Undergo Comprehensive Training: Engage in ADP's training programs to deepen your understanding of the platform's features and capabilities.

2. Utilize ADP Community and Support: Regularly visit the ADP Community to share insights, ask questions, and learn best practices from other users.

3. Streamline Data Entry and Reporting: Use ADP Workforce's data analytics tools to automate reports, reducing manual data entry and increasing accuracy.

4. Implement Role-Based Access Controls: Ensure data security and efficiency by assigning appropriate access levels to different users, based on their role within the HR department.

5. Stay Updated With New Features: Regularly check for software updates and new features on the ADP product page to continuously improve processes and utilize the system's full potential.

By focusing on these areas, a Human Resources Clerk can significantly enhance the functionality and efficiency of ADP Workforce within their organization.

How to Display ADP Workforce Skills on Your Resume