What does an Office Automation Clerk do?
Published 3 min read
An Office Automation Clerk is responsible for a variety of clerical and administrative duties, including but not limited to data entry, document creation and management, email and calendar management, and file maintenance. They may also provide support to other office staff as needed.
Office Automation Clerk job duties include:
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Perform clerical duties such as filing, typing, copying, binding, scanning etc.
- Maintain scheduling and event calendars.
- Set up and maintain paper or electronic filing systems.
- Operate office equipment such as fax machines, copiers, or phone systems and arrange for repairs when necessary.
- Coordinate conference room bookings and schedule meetings and events.
- Prepare meeting materials such as agendas, notices, minutes, or resolutions.
- Monitor office supplies inventory and place orders when necessary.
Office Automation Clerk Job Requirements
An Office Automation Clerk typically requires an Associate's degree in office administration or a related field. Certification is not typically required, but may be helpful. Prior experience working in an office environment is also helpful. The Office Automation Clerk should have strong computer skills, as they will be responsible for handling a variety of office tasks using various computer programs. They should also be detail-oriented and organized, with excellent communication skills.
Office Automation Clerk Skills
- Word processing
- Spreadsheet
- Presentation
- Typing
- Data entry
- Filing
- Scanning
- Internet research
- Copywriting
- Proofreading
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How to become an Office Automation Clerk
To become an Office Automation Clerk, one must have a high school diploma or equivalent. They must also have some experience with office equipment and software, as well as basic clerical skills. Additionally, they should be able to type at least 40 words per minute.
The duties of an Office Automation Clerk include using office equipment and software to perform various tasks such as creating documents, spreadsheets, and presentations. They may also be responsible for managing databases, scheduling appointments, and handling customer inquiries.
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