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What does an Administrator do?

Photo of Brenna Goyette
Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

An administrator is a person who is responsible for managing a system or organization.

Administrator job duties include:

  • Answer phone calls and direct them accordingly
  • Greet visitors and clients
  • Schedule appointments and meetings
  • Manage office supplies
  • Prepare and distribute correspondence
  • Handle confidential information
  • Maintain electronic and paper files
  • Create reports and presentations
  • Train and supervise other office staff
  • Provide customer service

Administrator Job Requirements

An administrator is responsible for the daily operations of an organization. They develop and implement policies, oversee staff, and manage budgets. Many administrators have a bachelor's degree in business administration or a related field. Some organizations require certification, such as a Certified Public Manager designation. Administrators typically have several years of experience working in management or a related field.

Administrator Skills

  • Time management
  • Communication
  • Organization
  • Planning
  • Problem solving
  • Decision making
  • Delegation
  • Teamwork
  • Conflict resolution
  • Multitasking
  • Stress management

Related: Top Administrator Skills: Definition and Examples

How to become an Administrator

There are many ways to become an administrator. One way is to be appointed by a board or a group of people. Another way is to be elected by the people you will be administering. And yet another way is to simply take on the role yourself. No matter which method you choose, there are certain qualities that all administrators share.

First and foremost, administrators must be organized. They need to be able to keep track of many different moving parts and make sure that everything is running smoothly. They also need to be able to delegate tasks and trust that others will follow through.

Administrators must also be good communicators. They need to be able to explain their vision for whatever it is they are administering, and they need to be able to listen to feedback and criticism. It is also important for administrators to be able to build consensus and reach agreement among different groups of people.

Finally, administrators must be decisive. When faced with a problem, they need to be able to quickly come up with a solution that everyone can agree on. They also need to be able to stick to their decisions even when things get tough.

If you have these qualities, then you have what it takes to become an administrator. The first step is simply taking on the role in your own life. Start by organizing your own time and tasks, and then move on to helping others do the same. Be clear and concise in your communication, and try to reach agreement whenever possible. And finally, don’t hesitate to make decisions when necessary – even if they are not popular ones.

Related: Administrator Resume Example

Related: Administrator Interview Questions (With Example Answers)

Editorial staff

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Editor

Brenna Goyette

Expert Verified

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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