What does a Registration Specialist do?

Learn all about Registration Specialist duties, skills and much more. Get expert advice on how to become a Registration Specialist.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 4 min read

A registration specialist is responsible for the coordination and completion of all activities related to patient registration. They ensure that all required information is collected and entered into the system correctly in order to create a patient record. They also work closely with other departments in order to obtain missing information or resolve any issues that may arise.

Registration Specialist job duties include:

  • Answer incoming calls and assume callers’ needs
  • Greet on-site visitors and direct to the appropriate individual or department
  • Maintain conference room scheduling
  • Monitor office supply inventory and place orders as needed
  • Prepare new-hire paperwork and coordinate onboarding activities
  • Process employee requests for time off
  • Update and maintain employee records in HRIS system
  • Generate reports from HRIS system as needed
  • Assist with special projects as needed
  • Perform other administrative duties as assigned

Registration Specialist Job Requirements

A registration specialist typically needs at least a high school diploma, although some jobs may require postsecondary education, and must be proficient in customer service and computer software. Certification is not required, but may be helpful. Registration specialists typically have previous experience working in customer service or an administrative role.

Registration Specialist Skills

  • Strong customer service skills
  • Excellent written and verbal communication skills
  • Ability to multitask and prioritize
  • Strong organizational skills
  • Attention to detail
  • Ability to work independently
  • Flexibility
  • Time management skills
  • Computer skills
  • Data entry skills
  • 10-key by touch

Related: Top Registration Specialist Skills: Definition and Examples

How to become a Registration Specialist

A registration specialist is responsible for the coordination and management of patient registration within a healthcare facility. They are typically responsible for verifying insurance coverage, collecting copayments and deposits, and entering patient information into the facility’s computer system.

To become a registration specialist, one must have at least a high school diploma or equivalent. Some employers may prefer candidates who have completed some college coursework, but it is not always required. Prior experience working in customer service or a related field is often helpful. Registration specialists must be detail-oriented and able to work well under pressure. They must also have excellent communication skills and be able to multitask.

Healthcare facilities are becoming increasingly reliant on technology, so it is important for registration specialists to be comfortable using computers. Many facilities use electronic health records (EHRs), so experience with these systems is a plus. Registration specialists must be able to type quickly and accurately enter data into various software programs.

Those interested in becoming a registration specialist can start by completing a high school education or equivalent. Customer service experience can be beneficial, as well as taking some college coursework related to the position. Many healthcare facilities require registration specialists to complete on-the-job training before they can begin working independently. Once they have the necessary education and training, registration specialists can begin seeking employment at healthcare facilities in their area.

Related: Registration Specialist Resume Example

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