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What does a Procurement Administrator do?

Photo of Brenna Goyette
Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

A Procurement Administrator is responsible for the coordination and management of the procurement process. This includes working with vendors to ensure that goods and services are procured in a timely and efficient manner, within budget, and in accordance with organizational policies and procedures. The Procurement Administrator may also be responsible for negotiating contracts, monitoring spending, and maintaining records of procurement activity.

Procurement Administrator job duties include:

  • Review requisitions and identify potential suppliers
  • Contact suppliers to obtain price quotes and delivery information
  • Evaluate quotes and select the best supplier based on price, quality, and delivery
  • Issue purchase orders to suppliers
  • Track deliveries and ensure that supplies are delivered on time
  • Maintain records of all purchases and invoices
  • Resolve any issues with suppliers or deliveries
  • Negotiate contracts with suppliers
  • Maintain relationships with key suppliers
  • Monitor trends in the marketplace to find the best prices for goods and services

Procurement Administrator Job Requirements

There is no one specific path to becoming a procurement administrator, but most likely it will involve completing a degree in business administration or a related field. Many employers also require certification from the American Purchasing Society or the Institute for Supply Management. In terms of experience, most employers prefer candidates with at least 3-5 years of experience working in procurement or a related field.

Procurement Administrator Skills

  • Analytical skills
  • Attention to detail
  • Communication skills
  • Organizational skills
  • Planning and coordination skills
  • Problem-solving skills
  • Research skills
  • Time management skills
  • Writing skills
  • Familiarity with procurement software
  • Familiarity with supply chain management principles

Related: Top Procurement Administrator Skills: Definition and Examples

How to become a Procurement Administrator

A procurement administrator is responsible for the acquisition of goods and services for an organization. They work with vendors to negotiate contracts, select suppliers, and manage inventory. To become a procurement administrator, you will need to have strong communication and negotiation skills. You should also be knowledgeable about the purchasing process and the products or services your organization needs.

Related: Procurement Administrator Resume Example

Related: Procurement Administrator Interview Questions (With Example Answers)