What does a Management Assistant do?
Published 3 min read
A management assistant provides support to managers and other staff in an organization. They perform a variety of tasks, such as scheduling meetings and appointments, preparing reports and presentations, handling correspondence, and organizing and maintaining files. They may also be responsible for supervising other office staff and providing training and orientation to new employees.
Management Assistant job duties include:
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
Management Assistant Job Requirements
Most management assistants have at least an associate's degree, although a bachelor's degree is preferred. Certification is not typically required, but some management assistants choose to become certified through organizations such as the International Association of Administrative Professionals. Many management assistants have several years of experience working in an administrative role before being promoted to a management position.
Management Assistant Skills
- Multitasking
- Time management
- Organization
- Communication
- Problem solving
- Critical thinking
- Teamwork
- Customer service
- Computer skills
- Data entry
- Scheduling
- Filing
Related: Top Management Assistant Skills: Definition and Examples
How to become a Management Assistant
A management assistant is a key member of any organization, providing support to managers and other staff. As a management assistant, you will be responsible for a variety of tasks, including administrative duties, bookkeeping, and event planning.
To become a management assistant, you will need to have strong organizational skills and the ability to multitask. You should also be detail-oriented and have excellent written and verbal communication skills. In addition, it is helpful to have experience with office software, such as Microsoft Office or Google Docs.
If you are interested in becoming a management assistant, there are a few steps you can take to get started. First, consider pursuing a degree or certificate in business administration or a related field. This will give you the knowledge and skills you need to be successful in this role. Additionally, look for opportunities to gain experience through internships or entry-level jobs in office administration. Finally, stay up to date on trends in the field of management so that you can provide the best possible support to your team.
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