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What does a Document Imaging Specialist do?

Learn all about Document Imaging Specialist duties, skills and much more. Get expert advice on how to become a Document Imaging Specialist.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 4 min read

A document imaging specialist is responsible for scanning and digitizing documents using specialized equipment. They may also be responsible for quality control, ensuring that documents are legible and meet standards for storage. In some cases, they may also perform data entry or other administrative tasks.

Document Imaging Specialist job duties include:

  • Operate document imaging equipment to scan documents into digital format
  • Adjust scanner settings to optimize scanning quality and speed
  • Crop and straighten scanned images as needed
  • Perform quality control checks on scanned images to ensure accuracy
  • Convert scanned images into desired file format (PDF, TIFF, JPEG, etc.)
  • Upload scanned images to designated server or cloud storage platform
  • Index and organize digital documents for easy retrieval
  • Perform regular maintenance on document imaging equipment
  • Train other staff members on how to use document imaging equipment

Document Imaging Specialist Job Requirements

A Document Imaging Specialist is responsible for scanning, indexing, and storing documents in an electronic format. They must have experience with document imaging software and hardware, as well as knowledge of file formats and compression techniques. A high school diploma is typically the minimum education requirement, but many employers prefer candidates with an Associate’s degree or higher in a related field. Some companies may also require certification from an organization such as the American Society for Testing and Materials (ATSM).

Document Imaging Specialist Skills

  • Operating various office equipment
  • Scanning documents
  • Editing images
  • Saving images in specified formats
  • Storing images in databases
  • Tagging images for easy retrieval
  • Organizing files and folders
  • Filing documents
  • Maintaining confidentiality of records
  • Destroying outdated records
  • Providing customer service

Related: Top Document Imaging Specialist Skills: Definition and Examples

How to become a Document Imaging Specialist

A document imaging specialist is responsible for scanning and converting physical documents into digital format. This role is critical in today’s business world, as more and more companies are moving away from paper-based records and towards digital storage. As a document imaging specialist, you will need to have strong attention to detail and be able to work quickly and accurately.

If you are interested in becoming a document imaging specialist, here are a few steps you can take:

1. Earn a degree or certificate in medical transcription or a related field. While not required, having formal training in this area will give you a leg up when applying for jobs.

2. Start working as a medical transcriptionist or in a related role. This will give you the opportunity to learn about the document imaging process and gain some experience working with digital files.

3. When you feel comfortable with your skills, start applying for jobs as a document imaging specialist. Be sure to highlight your experience and training on your resume and in your cover letter.

4. Once you land a job, be sure to stay up-to-date on new technologies and methods by attending workshops, conferences, and other professional development opportunities.

Related: Document Imaging Specialist Resume Example

Related: Document Imaging Specialist Interview Questions (With Example Answers)