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Top 11 Document Imaging Specialist Certifications

This article provides an overview of the top document imaging specialist certifications and their benefits.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 18 min read

Certifications are important for document imaging specialists in the job market because they demonstrate a level of proficiency and knowledge in the field. Having certifications shows potential employers that you have a certain level of expertise and experience with document imaging, which can make you more desirable than other applicants. Certifications also provide evidence that you have mastered specific skills related to document imaging, such as scanning, processing, indexing and organizing documents. Additionally, certifications can help document imaging specialists stay on top of industry trends and best practices, allowing them to stay competitive in the job market.

The purpose of this article is to review the top certifications for Document Imaging Specialists and explain how they can help advance a document imaging specialist's career.

What are Document Imaging Specialist Certifications?

Document imaging specialist certification is a professional credential earned by individuals who demonstrate knowledge and expertise in the field of document imaging. Document imaging specialists are responsible for creating digital images or replicas of documents, such as legal documents, medical records and other paper-based materials. This certification indicates that the holder has developed a comprehensive understanding of document imaging processes, including scanning, indexing, storage and retrieval.

The certification can help those who wish to work in the document imaging industry by validating their skills and abilities to potential employers. It also provides holders with access to in-depth training and resources that can help them further develop their skills. In addition, it may provide increased job security due to its recognition within the industry. Furthermore, having this certification may open up additional job opportunities and advancement opportunities within the field.

Pro Tip: When considering a document imaging specialist certification, look for one that is accredited by a reputable organization and provides evidence-based training. This will ensure that you have all the necessary knowledge and skills to effectively use document imaging tools and technologies in your job. Additionally, look for certifications that offer continuing education opportunities so you can stay current on the latest trends and best practices.

Related: What does a Document Imaging Specialist do?

Top 11 Document Imaging Specialist Certifications

Here’s our list of the best certifications available to Document Imaging Specialists today.

1. Certified Document Imaging Architect (CDIA+)

Certified Document Imaging Architect (CDIA+) is a certification program offered by the Association for Information and Image Management (AIIM). It is designed to recognize individuals who have demonstrated expertise in the design, implementation, and management of document imaging systems.

The CDIA+ certification requires a minimum of two years of experience working with document imaging systems. To become certified, applicants must pass a comprehensive exam that covers topics such as scanning technology, image processing, workflow analysis, system architecture, and project management. The exam consists of multiple-choice questions and takes approximately four hours to complete.

Applicants must also submit a portfolio demonstrating their knowledge and experience in the field. This portfolio should include examples of projects completed or managed by the applicant as well as any relevant training or education received. The portfolio will be evaluated by an AIIM panel to ensure that applicants meet the requirements for certification.

The cost for taking the CDIA+ exam varies depending on location but typically ranges from $500-$700 USD. After passing the exam and submitting a successful portfolio, applicants will receive their official CDIA+ certificate within 4-6 weeks.

2. Certified Document Imaging Technician (CDIT)

Certified Document Imaging Technician (CDIT) is a certification program designed to provide individuals with the knowledge and skills necessary to work as document imaging technicians. It is administered by the Association for Information and Image Management (AIIM).

The CDIT certification requires candidates to demonstrate proficiency in areas such as understanding basic concepts of document imaging technology, operating document imaging systems, creating digital images, indexing documents, and managing digital content. Candidates must also demonstrate an understanding of legal requirements related to document imaging.

To obtain the CDIT certification, candidates must pass a written exam that covers topics such as image capture principles and techniques, file formats and compression standards, quality control procedures, metadata standards, and storage technologies. The exam consists of multiple-choice questions and can be taken online or at a testing center. The exam fee is $400 USD.

The entire process typically takes between 2-4 months depending on the candidate’s experience level. Candidates should plan on spending at least 10 hours preparing for the exam by studying course materials provided by AIIM or taking an online training course from an approved provider. After passing the exam, candidates will receive their official CDIT certification from AIIM.

3. Certified Document Imaging Professional (CDIP)

Certified Document Imaging Professional (CDIP) is a professional certification program designed to recognize individuals who demonstrate knowledge, skills and abilities in the field of document imaging. The CDIP certification is administered by AIIM, the Association for Information and Image Management.

To become a Certified Document Imaging Professional, you must pass an exam that covers topics such as document scanning, indexing and retrieval, image processing, workflow design and implementation, and more. The exam consists of 150 multiple-choice questions and takes approximately three hours to complete.

To be eligible for the CDIP certification program, applicants must have at least two years of experience working with document imaging technology or related systems. Applicants must also submit a completed application form along with payment of the $395 exam fee. Once accepted into the program, applicants will receive an email with instructions on how to register for the exam.

The cost of the CDIP certification program is $395 plus any applicable taxes or fees. This fee includes access to study materials such as practice exams and other resources to help prepare for the exam.

4. Certified Document Imaging Analyst (CDIA)

Certified Document Imaging Analyst (CDIA) is a certification program offered by AIIM, the Association for Information and Image Management. It is designed to provide professionals with the skills and knowledge necessary to design, implement, and manage document imaging systems.

The CDIA certification exam consists of multiple-choice questions covering topics such as document imaging system design, implementation, management, security, compliance, and more. The exam takes approximately two hours to complete.

To get certified as a CDIA professional, you must first register for the exam through AIIM's website. After registering for the exam, you must pay the associated fee which is currently $395 USD. Once you have paid the fee and completed the registration process, you will receive an email from AIIM containing instructions on how to access your online account where you can download study materials and take practice exams. You may also choose to attend a live training course or purchase additional study materials if desired.

Once you are ready to take the actual exam, you will need to schedule it through your online account at least 24 hours in advance of when you would like to take it. After completing the exam successfully, you will be awarded your Certified Document Imaging Analyst (CDIA) credential which is valid for three years from date of issue.

5. Certified Electronic Document Management Professional (CEDMP)

Certified Electronic Document Management Professional (CEDMP) is a professional certification program offered by the Association for Information and Image Management (AIIM). It is designed to recognize individuals who have demonstrated an understanding of electronic document management technology, best practices, and standards.

The CEDMP certification requires applicants to demonstrate their knowledge of the fundamentals of electronic document management. This includes topics such as document scanning, indexing, archiving, workflow automation, records management, digital signatures, security and compliance. The exam also covers information on current trends and technologies related to electronic document management.

To become certified as a CEDMP, applicants must pass an online exam that consists of multiple-choice questions. The exam takes approximately two hours to complete and costs $295 USD. Upon successful completion of the exam, applicants will receive their CEDMP certification from AIIM.

The CEDMP certification is valid for three years from the date it was earned and can be renewed by taking continuing education courses or retaking the exam.

6. Certified Digital Document Management Specialist (CDDMS)

A Certified Digital Document Management Specialist (CDDMS) is a professional who has demonstrated expertise in digital document management, including the use of digital document management systems (DMS). This certification is offered by the Association for Information and Image Management (AIIM).

To become certified, an individual must pass an exam that tests their knowledge and understanding of digital document management principles and best practices. The exam consists of multiple-choice questions covering topics such as DMS architecture, security, workflow, indexing and metadata, collaboration tools, and more.

The exam takes approximately three hours to complete and can be taken at any AIIM-approved testing center. The cost of the exam varies depending on location but typically ranges from $200 to $400 USD.

Once certified, individuals must renew their certification every three years by completing continuing education requirements or re-taking the exam.

7. Certified Records Manager (CRM)

A Certified Records Manager (CRM) is a professional certification offered by the Institute of Certified Records Managers (ICRM). The CRM credential is designed to recognize the knowledge and skills of records management professionals who have demonstrated expertise in managing records and information systems.

To become a CRM, an individual must complete an application process that includes passing a four-part examination. The exam consists of questions covering topics such as records management principles and practices, legal requirements, technology, and organizational policies. The exam can be taken at any ICRM-approved testing center or online.

The cost of becoming a CRM varies depending on the type of examination taken and whether the applicant has already earned other ICRM credentials. Generally speaking, it costs around $500 to take the four-part exam. In addition to this fee, applicants may also need to pay for study materials or other related expenses.

It typically takes about six months to prepare for the CRM examination and then pass it successfully. During this time, applicants should familiarize themselves with relevant laws, regulations, and best practices related to records management; review past exams; and practice test taking strategies. After passing the exam, applicants must submit their application form along with proof of their educational qualifications and work experience in order to receive their official CRM certificate from ICRM.

8. Certified Information Systems Security Professional (CISSP)

Certified Information Systems Security Professional (CISSP) is an internationally recognized certification that demonstrates a professional’s knowledge and experience in the field of information security. The CISSP certification is offered by the International Information System Security Certification Consortium (ISC)2 and is designed to validate a professional’s expertise in designing, implementing, managing, and maintaining an organization’s information security program.

To become certified as a CISSP, individuals must pass the CISSP exam which consists of 250 multiple-choice questions. The exam covers eight domains of knowledge including Access Control, Telecommunications and Network Security, Software Development Security, Cryptography, Business Continuity Planning and Disaster Recovery Planning, Physical Security, Legal Regulations and Compliance, and Operations Security.

The exam takes six hours to complete and costs $699 USD for members of ISC2 or $899 USD for non-members. In order to be eligible to take the exam applicants must have at least five years of cumulative paid work experience in two or more of the eight domains listed above.

In addition to passing the exam applicants must also submit an endorsement form signed by another (ISC)2-certified professional who can attest to their work experience. Once all requirements are met applicants will be awarded the CISSP certification which is valid for three years before needing to be renewed.

9. Microsoft Office Specialist: Word Expert Certification

Microsoft Office Specialist: Word Expert Certification is a certification program offered by Microsoft to demonstrate a person’s proficiency in using the Microsoft Office suite of applications, specifically Word. The certification is designed to help individuals stand out from their peers and demonstrate their expertise in the use of Word.

To become certified as a Microsoft Office Specialist: Word Expert, you must pass two exams: the Microsoft Office Specialist (MOS) Core Exam for Word 2016 and the MOS Expert Exam for Word 2016. Both exams are administered online through Certiport, an authorized testing center.

The MOS Core Exam for Word 2016 covers topics such as creating and formatting documents, working with tables and charts, inserting objects, collaborating with others, managing long documents, customizing options and features, and preparing documents for professional printing. The MOS Expert Exam for Word 2016 covers topics such as creating advanced documents; creating forms; working with references; using mail merge; customizing templates; automating document production; integrating data sources; creating macros; troubleshooting errors; and protecting documents.

The cost of taking both exams varies depending on your location but typically ranges between $90-$150 USD per exam. It usually takes about two hours to complete each exam. To prepare for the exams, you can take advantage of free online training resources provided by Microsoft or purchase study materials from third-party vendors.

10. Adobe Acrobat Pro DC Expert Certification

Adobe Acrobat Pro DC Expert Certification is a certification program offered by Adobe that validates an individual’s expertise in the use of Adobe Acrobat Pro DC. The certification requires individuals to demonstrate their knowledge of the software and its features, as well as their ability to create and manage PDF documents.

The certification consists of two exams: the Adobe Acrobat Pro DC Fundamentals exam and the Adobe Acrobat Pro DC Expert exam. The Fundamentals exam covers basic concepts, such as creating and managing PDFs, editing text, working with images, working with forms, creating interactive documents, and more. The Expert exam covers advanced topics such as document security, digital signatures, creating accessible documents, using JavaScript in forms, and more.

The certification process typically takes between four to six weeks to complete. To get certified, individuals must first register for the exams through Adobe's website or by contacting an authorized training provider. After registering for the exams, candidates must then take both exams within a specified timeframe (typically three months).

The cost of the certification depends on where you take your exams. If you take them through Adobe's website or an authorized training provider then it will cost $180 USD per exam ($360 USD total). Alternatively if you take them through Pearson Vue then it will cost $200 USD per exam ($400 USD total).

11. Autodesk AutoCAD Expert Certification

Autodesk AutoCAD Expert Certification is a professional certification program that recognizes individuals who have demonstrated advanced knowledge and proficiency in the use of Autodesk AutoCAD software. This certification is designed to differentiate users with an advanced level of expertise, enabling them to stand out from the competition and demonstrate their commitment to excellence.

In order to become certified as an Autodesk AutoCAD Expert, applicants must complete a series of rigorous exams covering topics such as 3D modeling, drafting, layout, annotation, and visualization. The exams are administered by Autodesk-authorized testing centers around the world.

The time it takes to become certified depends on the individual's experience level and how quickly they can prepare for and pass the exams. Generally speaking, it can take anywhere from two weeks to six months or more for an experienced user to become certified.

To get started with the Autodesk AutoCAD Expert Certification program, applicants must first register on the Autodesk website and pay the associated fee (currently $495 USD). Once registered, applicants will receive access to study materials and practice tests that will help them prepare for the actual exams. After passing all required exams with a score of 70% or higher, applicants will be awarded their certification.

The cost for becoming an Autodesk AutoCAD Expert is currently $495 USD. This fee covers registration fees and access to study materials/practice tests needed for certification preparation.

Do You Really Need a Document Imaging Specialist Certificate?

When considering whether or not to pursue a document imaging specialist certification, the answer depends on the individual’s goals and circumstances. While it is true that having a certification can improve job prospects and potential earnings, it is important to understand the cost of obtaining such a certificate. In most cases, document imaging specialist certifications require both classroom instruction and hands-on experience, which can be expensive. Additionally, there may be additional costs for exam fees and study materials.

For those who are already working in the field of document imaging, a certificate might not be necessary to advance their career. However, for those who are looking to enter the field or switch jobs within it, earning a specialized certification could give them an edge over other applicants. The certificate can demonstrate mastery of specific skills related to document imaging and provide employers with assurance that they are hiring someone with sufficient knowledge and experience.

Ultimately, earning a document imaging specialist certificate requires careful consideration of one's goals and budget. If the cost is manageable and obtaining the certification will help achieve desired career objectives, then pursuing a certificate may be worthwhile. Otherwise, individuals should consider other ways to prove their knowledge and expertise in this field without incurring extra costs.

Related: Document Imaging Specialist Resume Examples

FAQs About Document Imaging Specialist Certifications

1. What is a Document Imaging Specialist Certification?

Answer: A Document Imaging Specialist Certification is an industry-recognized credential that demonstrates proficiency in document imaging and related technologies. It verifies an individual's ability to create, manage, store, and deliver digital documents.

2. How do I earn a Document Imaging Specialist Certification?

Answer: To become certified as a Document Imaging Specialist, you must complete a training program or course that covers topics such as scanning, indexing, data capture, document management systems, workflow automation, archiving and retrieval processes. You may also be required to pass an exam administered by the certifying body.

3. What are the Benefits of Becoming Certified?

Answer: Earning a Document Imaging Specialist Certification can help you stand out from other job applicants and demonstrate your expertise in this field. It can also open up career opportunities and give you access to higher salaries and more responsibilities within your current organization or when looking for new employment opportunities.

4. What Are the Different Types of Certifications Available?

Answer: There are several different types of certifications available for Document Imaging Specialists including those offered by organizations such as the International Association of Information Technology Professionals (IAITP), CompTIA, Microsoft Office 365 ProPlus Certification Program (MOCP) and Adobe Certified Professional (ACP).

5. How Do I Renew My Certification?

Answer: Most certification organizations require individuals to renew their credentials every few years in order to maintain their status as a certified professional. The renewal process usually requires completing additional continuing education courses or taking exams on new technologies related to document imaging or related fields