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What does a Billing Clerk do?

Photo of Brenna Goyette
Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

A billing clerk is responsible for issuing invoices to customers and clients for goods and services rendered. They may also be responsible for collecting payments, issuing refunds, and keeping track of receivables.

Billing Clerk job duties include:

  • Compile data and prepare invoices for billing
  • Check invoices for accuracy
  • Resolve discrepancies with customers, vendors, or other departments
  • Process credit card payments
  • Prepare bank deposits
  • Post transactions to ledgers, journals, or accounting software
  • Generate financial reports
  • Reconcile accounts
  • Assist with auditing
  • Perform data entry

Billing Clerk Job Requirements

Most billing clerk positions require at least a high school diploma, although some employers may prefer candidates with postsecondary education, such as an associate's degree in accounting or business administration. Many community colleges and technical schools offer programs specifically in medical billing and coding, which can be beneficial for those interested in this career. Certification is not typically required, but voluntary certification may give jobseekers a competitive edge. Some employers may require previous experience in a medical office setting or in customer service.

Billing Clerk Skills

  • Accounts receivable
  • Accounts payable
  • QuickBooks
  • Microsoft Office
  • Data entry
  • 10-key
  • Customer service
  • Organization
  • Attention to detail
  • Time management
  • Math skills

Related: Top Billing Clerk Skills: Definition and Examples

How to become a Billing Clerk

The first step to becoming a billing clerk is to have a high school diploma or equivalent. Many billing clerks also have some postsecondary education, such as an associate's degree in accounting or business administration. Employers usually provide on-the-job training for specific software and applications.

Billing clerks typically work in offices and are responsible for creating invoices and processing payments. They may also reconcile accounts, prepare reports, and handle customer inquiries. Billing clerks need strong math skills and knowledge of accounting principles. They must be detail oriented and able to work independently. Good customer service skills are also important, as billing clerks often interact with customers or clients.

Related: Billing Clerk Resume Example

Related: Billing Clerk Interview Questions (With Example Answers)

Editorial staff

Photo of Brenna Goyette, Editor

Editor

Brenna Goyette

Expert Verified

Brenna is a certified professional resume writer, career expert, and the content manager of the ResumeCat team. She has a background in corporate recruiting and human resources and has been writing resumes for over 10 years. Brenna has experience in recruiting for tech, finance, and marketing roles and has a passion for helping people find their dream jobs. She creates expert resources to help job seekers write the best resumes and cover letters, land the job, and succeed in the workplace.

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