Top 11 Office Coordinator Certifications

Certifications are important for an office coordinator in the job market because they demonstrate a level of expertise, knowledge and commitment that employers look for when hiring. Having certifications shows employers that you have the necessary skills to be successful in the role and are willing to invest time and money into increasing your knowledge and abilities. Certifications can also help to set you apart from other applicants who may not have any certifications or experience in the field. They are a great way to show employers that you take your profession seriously and are committed to staying up-to-date on the latest trends and best practices.

The purpose of this article is to review the top certifications for Office Coordinators and demonstrate how they can benefit an office coordinator's career.

What are Office Coordinator Certifications?

Office coordinator certification is a professional credential that provides validation of knowledge and skills in office administration. It demonstrates to employers, clients, and colleagues that the holder has a comprehensive understanding of the principles and practices associated with managing an office. It also indicates that they possess essential skills such as communication, customer service, problem-solving, and organizational proficiency.

The certification can be obtained through a variety of sources including online courses, vocational programs, or professional associations. Most certifications require successful completion of an exam which tests the candidate’s knowledge on topics such as administrative procedures, customer service techniques, financial management principles, software applications, and document management.

Having office coordinator certification can help an individual stand out to potential employers when looking for jobs in the field. It shows that they are committed to their career and have invested time into learning the necessary skills for success. Additionally, obtaining certification may lead to higher salaries or promotions due to increased job responsibilities and expanded roles within an organization. Finally, having a credential may also open up opportunities for networking with other professionals working in similar positions or fields of study.

Pro Tip: Before becoming an office coordinator, make sure to research the different certification options available. Each certification offers its own set of benefits and requirements, so it’s important to find the one that best fits your needs. Additionally, many certifications have continuing education requirements in order to stay up-to-date on the latest trends and skills needed for success as an office coordinator.

Related: What does an Office Coordinator do?

Top 11 Office Coordinator Certifications

Here’s our list of the best certifications available to Office Coordinators today.

1. Certified Administrative Professional (CAP)

Certified Administrative Professional (CAP) is a professional certification program offered by the International Association of Administrative Professionals (IAAP). It is designed to recognize and promote the highest standards of excellence in administrative professionals. The CAP certification is awarded to those who have demonstrated mastery of the core competencies necessary for successful job performance in today’s administrative environment.

It typically takes about three months to prepare for the CAP exam. To get certified, you must pass an online exam that covers eight core competency areas: communication, customer service, project management, problem solving and decision making, technology applications, financial management, organizational effectiveness and leadership.

The cost of becoming a Certified Administrative Professional varies depending on which type of membership you choose with IAAP. The basic membership fee is $165 per year and includes access to study materials and practice exams. You will also need to pay for the actual exam fee which ranges from $125-$175 depending on your location.

Once you have passed the exam and become certified, you will be eligible to use the CAP designation after your name as well as gain access to exclusive networking opportunities and career resources through IAAP.

2. Certified Professional Secretary (CPS)

Certified Professional Secretary (CPS) is a professional certification program offered by the International Association of Administrative Professionals (IAAP). The CPS certification demonstrates that an individual has achieved a high level of proficiency in the field of office management and administration. The CPS program tests an individual’s knowledge and skills in areas such as office organization, communication, customer service, technology, and problem-solving.

To become certified as a Certified Professional Secretary (CPS), an individual must pass a comprehensive exam administered by IAAP. This exam consists of four parts: Office Administration Fundamentals, Business Writing & Communication Skills, Technology & Information Management, and Leadership & Professionalism. Each part consists of multiple-choice questions that cover topics related to office management and administration.

The cost for taking the CPS exam varies depending on where you take it. Generally speaking, the cost is around $200-$250 per part. In addition to the exam fee, there may also be additional costs associated with study materials or preparation courses.

It typically takes about one year to complete all four parts of the CPS exam. However, this timeframe can vary depending on how much time an individual is able to dedicate to studying for the exams each week or month. Additionally, some individuals may choose to take only one or two parts of the exam at a time instead of all four at once.

3. Microsoft Office Specialist (MOS)

Microsoft Office Specialist (MOS) is a certification program designed to validate an individual’s skills in the Microsoft Office suite of products. It is administered by Certiport, Inc., a Pearson VUE company. The MOS certification measures an individual’s ability to complete tasks within the Microsoft Office suite of products, such as Word, Excel, PowerPoint and Outlook.

The length of time it takes to get MOS certified depends on the individual and their familiarity with the Microsoft Office suite of products. Generally speaking, it can take anywhere from several weeks to a few months to prepare for and take the required exams.

In order to become MOS certified, an individual must pass one or more exams that test their knowledge and proficiency in using the Microsoft Office suite of products. These exams are available through Certiport testing centers located around the world.

The cost of obtaining MOS certification varies depending on which exam(s) you choose to take. Most exams cost between $80-$100 USD per exam; however, some are more expensive depending on your location and other factors.

4. Certified Professional in Business Administration (CPBA)

Certified Professional in Business Administration (CPBA) is a professional certification program designed to recognize individuals who have achieved a high level of expertise in business administration. CPBA certification is awarded by the International Association of Business Administrators (IABA). It is an internationally recognized credential that demonstrates the holder’s commitment to professional development and excellence in business administration.

The CPBA program requires applicants to have at least five years of relevant work experience, including at least three years of management or supervisory experience. Applicants must also pass an examination that covers topics such as business strategy, organizational behavior, operations management, finance, marketing, and human resources.

It typically takes about six months to complete the application process for the CPBA certification. During this time, applicants must submit their work experience information and take the required exam. The cost of obtaining the CPBA certification varies depending on where you live and which IABA chapter you join. Generally speaking, it costs around $500-600 USD to become certified.

5. Certified Office Manager (COM)

Certified Office Manager (COM) is a professional certification program offered by the International Association of Administrative Professionals (IAAP). It is designed to recognize individuals who have achieved a high level of competency in office management and administrative skills.

The COM program consists of four courses: Office Management, Business Writing, Technology Applications, and Human Resources. Each course is designed to provide the student with an in-depth understanding of the topics covered. Upon completion of all four courses, students are eligible to take the COM exam.

The COM exam is administered online and takes approximately two hours to complete. The exam consists of multiple-choice questions covering topics such as office management principles, business writing techniques, technology applications, and human resources management. To pass the exam, students must achieve a score of 70% or higher.

It typically takes six months to one year to complete all four courses and take the COM exam. However, it is possible to complete the program more quickly if you are able to dedicate more time each week for studying and practice tests.

The cost for taking the COM program varies depending on your location and whether you choose an online or in-person option. Generally speaking, it costs around $1,500 USD for all four courses plus the exam fee ($125 USD).

6. Project Management Professional (PMP)

Project Management Professional (PMP) is a globally recognized certification offered by the Project Management Institute (PMI). It is designed to demonstrate an individual’s knowledge and proficiency in managing projects. The PMP certification validates an individual’s ability to plan, execute, monitor, and close projects in any industry.

It typically takes 3-6 months to prepare for the PMP exam. During this time, you should study for the exam, gain experience in project management, and complete the application process.

To become certified as a PMP, you must meet certain eligibility requirements:

• Have a secondary degree (high school diploma, associate’s degree or global equivalent)
• Have at least three years of project management experience with 4,500 hours leading and directing projects
• Have 35 hours of project management education
• Pass the PMP Exam

The cost of taking the PMP exam varies depending on your location and whether or not you are a member of PMI. Generally speaking, it costs between $400-$700 USD to take the exam.

7. Certified Executive Administrative Professional (CEAP)

Certified Executive Administrative Professional (CEAP) is a certification program offered by the International Association of Administrative Professionals (IAAP). The CEAP credential recognizes administrative professionals who have demonstrated the highest level of proficiency and expertise in their field. To earn the CEAP, candidates must demonstrate a comprehensive understanding of essential administrative skills and knowledge, including communication, technology, business operations, project management, customer service and more.

It typically takes around two years to complete the CEAP program. Candidates must first complete an online application which includes submitting a resume and providing information about their professional experience. Once accepted into the program, candidates must pass four exams that cover core competencies for executive administrative professionals.

The cost for the CEAP program varies depending on whether you are an IAAP member or non-member. For IAAP members, the cost is $495; for non-members it is $695. This fee covers all four exams as well as access to study materials and other resources.

8. Human Resources Certification Institute (HRCI)

The Human Resources Certification Institute (HRCI) is a global organization that provides certifications to human resources professionals. These certifications demonstrate a commitment to excellence and demonstrate the knowledge and skills necessary to excel in the field of human resources. HRCI offers six professional certifications: Professional in Human Resources (PHR), Senior Professional in Human Resources (SPHR), Global Professional in Human Resources (GPHR), California Certification for PHR/SPHR, SHRM-CP, and SHRM-SCP.

It typically takes 6-12 months to complete an HRCI certification program. The time frame depends on the individual’s experience level, study habits, and other factors. To get certified, individuals must pass an exam that covers topics such as employment law, compensation, benefits administration, employee relations, organizational development, training and development, labor relations, and more.

The cost of obtaining an HRCI certification varies depending on the type of certification chosen. Generally speaking, it costs between $300-$1,000 USD for each certification exam. Additionally there are often discounts available for groups or those who purchase multiple exams at once.

9. International Association of Administrative Professionals (IAAP)

The International Association of Administrative Professionals (IAAP) is a professional association dedicated to the advancement of administrative professionals and office workers. IAAP provides educational resources, networking opportunities, and certification programs for administrative professionals in all areas of business.

IAAP offers two levels of certification: Certified Administrative Professional (CAP) and Master Administrative Professional (MAP). To become certified, applicants must meet certain criteria such as having a minimum of three years' experience in an administrative role and passing an exam. The CAP exam consists of four sections covering topics such as office management, technology, communication, and customer service. The MAP exam covers more advanced topics such as project management, strategic planning, and organizational development. Both exams are administered by Prometric Testing Centers throughout the United States.

The cost for the CAP exam is $225 USD for members or $275 USD for non-members; the cost for the MAP exam is $325 USD for members or $375 USD for non-members. In addition to the exam fee, there may be additional fees associated with testing centers or other services related to taking the exams. Once you have passed both exams, you will receive your certification from IAAP.

IAAP also offers membership benefits such as discounts on continuing education courses and access to exclusive job postings. Membership costs vary depending on your level of involvement with IAAP but generally range from $50-$150 per year.

10. Association for Talent Development (ATD)

The Association for Talent Development (ATD) is a professional membership organization dedicated to those who develop the knowledge and skills of employees in organizations around the world. ATD provides resources, education, and networking opportunities to help members grow professionally and build their careers. It also offers certification programs that recognize professionals who demonstrate mastery of the core competencies required for successful talent development.

It typically takes two to three months to become certified by ATD, depending on which certification you are pursuing. To become certified, you must first complete an application form and submit it along with the appropriate fees. You will then be required to take an assessment or series of assessments that measure your knowledge and skills in areas related to talent development. Once you have passed these assessments, you will receive your certification from ATD.

To get certified through ATD, there is a fee associated with each level of certification. The cost varies depending on which certification you are pursuing but generally ranges from $400 - $600 USD for Associate Professional in Talent Development (APTD) certification; $500 - $700 USD for Professional in Talent Development (PTD) certification; and $1,000 - $1,200 USD for Master Professional in Talent Development (MPTD) certification.

In addition to these fees, members may also need to purchase materials such as books or study guides that are necessary for taking the assessments.

11. Six Sigma Green Belt Certification

Six Sigma Green Belt Certification is an internationally recognized certification program designed to equip professionals with the skills and knowledge to lead process improvement initiatives in their organization. The certification is based on the Six Sigma methodology, which uses data-driven decision making and problem solving techniques to improve processes and reduce waste.

The Six Sigma Green Belt Certification program typically takes between four and eight weeks to complete, depending on the provider. It is usually offered either as a self-study or instructor-led course, with both options requiring successful completion of an exam at the end.

To get certified as a Six Sigma Green Belt, you must first meet certain eligibility requirements, such as having a minimum of three years of work experience in a related field. You will then need to complete the required training course and pass the exam with a score of 80% or higher.

The cost of Six Sigma Green Belt Certification varies depending on the provider and may range from $500-$2,000 USD.

Do You Really Need a Office Coordinator Certificate?

Yes, an office coordinator certificate is a valuable asset for any aspiring office coordinator. Having an office coordinator certificate can give you the edge over other applicants in a competitive job market. It shows potential employers that you are dedicated to your career and have taken the time to obtain specialized training.

An office coordinator certificate will also help you become more knowledgeable and skilled in the specific duties of an office coordinator. This could include learning how to manage a budget, create reports, or even developing communication skills within the workplace. With an office coordinator certificate, you can demonstrate to employers that you are well-versed in all aspects of the job role and have the necessary ability to perform efficiently.

In addition to helping you secure a job, having an office coordinator certificate can also open up opportunities for advancement within your current organization. Having this certification allows employers to see that you have taken initiative and have invested in your own professional development. This type of recognition often leads to promotions or other forms of career progression.

Ultimately, having an office coordinator certificate is a great way to prove your competence in this particular field and make yourself stand out from other applicants. It is also a good way to show potential employers that you take pride in your work and are committed to professional growth.

Related: Office Coordinator Resume Examples

FAQs About Office Coordinator Certifications

Q1. What is an Office Coordinator Certification?

A1. An Office Coordinator Certification is a professional designation that recognizes individuals who have the knowledge and skills to manage an office and its staff. The certification typically covers topics such as office procedures, customer service, communication, filing systems, scheduling, budgeting and more.

Q2. How do I become certified as an Office Coordinator?

A2. To become certified as an Office Coordinator, you must complete a program of study at a college or university that offers the certification. Typically this includes courses in office management, customer service, computer applications and other related subjects. You may also need to pass a certification exam in order to be eligible for the credential.

Q3. What are the benefits of having an Office Coordinator Certification?

A3. Having an Office Coordinator Certification can help you stand out from your peers when applying for jobs or promotions in the field of office administration and management. It can also provide you with valuable skills and knowledge that will make you a more effective leader within your organization or industry. Additionally, having the credential can open up new job opportunities that may not have been available before obtaining it.

Q4. How long does it take to get certified as an Office Coordinator?

A4. The length of time required to obtain an Office Coordinator Certification will vary depending on the program chosen and how quickly one can complete their studies and exams associated with it. Generally speaking, most programs require between 12-18 months of study in order to earn the credential.

Q5. Is there ongoing education required after being certified as an Office Coordinator?

A5. Yes, most certifying organizations require that individuals maintain their certification by completing continuing education credits each year in order to remain current on best practices in office management and administration topics relevant to their profession.