Top 10 Business Assistant Certifications

Certifications for business assistants can be an important factor in the job market because they demonstrate a high level of competency and knowledge. Certified business assistants have the expertise necessary to perform their duties with excellence, which is a valuable asset for any employer. Certifications also provide proof that the individual has taken the time to learn and develop their skills in order to succeed in the job market. In addition, certifications are often seen as a mark of professionalism and dedication, which can help potential employers separate qualified applicants from those without credentials. Ultimately, certifications can give job seekers an edge over other candidates who may not have taken the time or effort to earn them.

This article reviews the top certifications for Business Assistants and explains how they can help to advance a business assistant's career.

What are Business Assistant Certifications?

Business assistant certification is a program designed to provide individuals with the skills and knowledge they need to effectively manage business operations. This type of certification gives individuals the opportunity to develop their administrative, organizational, communication, and problem-solving skills. It also provides them with an understanding of customer service, accounting procedures, data analysis, and human resources management.

The benefits of obtaining this type of certification are numerous. Individuals who have earned a business assistant certification will be better equipped to handle a variety of tasks in a variety of settings. They will also be able to demonstrate their knowledge and expertise in the field when applying for jobs or seeking promotions. Furthermore, having a business assistant certification can help professionals stand out from other applicants during job interviews. This certification can also lead to higher salaries as employers often recognize its value. Finally, by completing this type of training program, individuals can gain invaluable experience that may open up new career paths they may not have considered before.

Pro Tip: When considering a business assistant certification program, make sure to research the curriculum thoroughly. Look for programs that offer comprehensive training in topics such as office management, customer service, communication skills, and computer applications. Additionally, look for programs that provide hands-on experience and access to professional mentors who can help you gain valuable real-world experience.

Related: What does a Business Assistant do?

Top 10 Business Assistant Certifications

Here’s our list of the best certifications available to Business Assistants today.

1. Certified Administrative Professional (CAP)

Certified Administrative Professional (CAP) is a professional certification program offered by the International Association of Administrative Professionals (IAAP). The CAP certification is designed to recognize and validate the knowledge, skills, and abilities of administrative professionals. It demonstrates an individual’s commitment to excellence in their profession.

The CAP certification process involves completing an online application, passing a comprehensive exam, and meeting the experience requirements for the credential. The exam consists of four sections: Business Communication & Writing; Human Resources; Technology Applications; and Project Management.

It typically takes between six months to one year to complete all the requirements for the CAP credential. This includes studying for the exam, submitting your application materials, taking the exam, and meeting any additional experience requirements.

The cost of obtaining a CAP certification varies depending on whether you are an IAAP member or not. For IAAP members, it costs $299 USD to take the exam and receive your certification. For non-members, it costs $349 USD.

2. Certified Professional Secretary (CPS)

Certified Professional Secretary (CPS) is a professional certification program offered by the International Association of Administrative Professionals (IAAP). The CPS certification is designed to recognize individuals who have demonstrated a mastery of the administrative skills necessary for success in today’s business environment.

The CPS certification requires applicants to pass an exam that tests their knowledge and skills in areas such as office technology, communication, customer service, project management, time management, and problem solving. Applicants must also meet certain educational requirements and have at least three years of administrative experience.

The exam can be taken online or in person at a testing center. It takes approximately four hours to complete the exam. The cost of the exam varies depending on the country where it is taken but typically ranges from $150 to $200 USD.

Once an applicant has passed the exam they will receive their official Certified Professional Secretary certificate which is valid for five years before needing to be renewed.

3. Microsoft Office Specialist (MOS)

Microsoft Office Specialist (MOS) is an industry-recognized certification program that demonstrates a candidate’s mastery of Microsoft Office applications. The MOS certification verifies the skills and knowledge required to efficiently use Microsoft Office applications, such as Word, Excel, PowerPoint, Outlook, Access, and SharePoint.

The MOS certification is available for each individual application in the Microsoft Office suite. For example, you can become certified in Word or Excel or both. To get certified in a single application usually takes between 1-2 hours of study time and then the exam itself will take around 45 minutes to complete. You can also become certified in multiple applications by taking the Microsoft Office Expert Certification which requires passing exams for all seven applications. This typically takes around 10-15 hours of study time and then the exam itself will take approximately 3 hours to complete.

To get certified you must pass one or more exams that are available through Certiport testing centers worldwide. Each exam costs $150 USD and you must pay this fee when you register for your exam at a Certiport testing center. Once you have successfully passed your exam(s), you will receive an official MOS certificate from Microsoft that verifies your expertise with the applicable Microsoft Office application(s).

4. Certified Executive Assistant (CEA)

A Certified Executive Assistant (CEA) is a professional designation awarded by the International Association of Administrative Professionals (IAAP). The CEA credential recognizes the expertise and commitment of administrative professionals who have achieved a high level of proficiency in their field.

The CEA certification process requires applicants to pass a comprehensive exam that covers topics such as office management, communication, business writing, and technology. The exam consists of multiple-choice questions and takes approximately two hours to complete. Candidates must also submit proof of at least three years of experience in an executive assistant role.

To obtain the CEA credential, candidates must first join IAAP and pay an application fee. Once accepted, they must then register for the exam and pay an additional fee. After passing the exam, candidates will receive their official CEA certificate from IAAP.

The cost for obtaining the CEA credential varies depending on IAAP membership fees and exam registration fees. In total, it typically costs around $500 USD to become certified as a CEA.

5. Certified Legal Secretary (CLS)

Certified Legal Secretary (CLS) is a professional certification awarded by the National Association of Legal Secretaries (NALS). It is designed to recognize and validate the knowledge, skills, and abilities of legal secretaries who have demonstrated proficiency in legal office procedures.

To earn the CLS certification, applicants must meet certain eligibility requirements and pass an examination. The eligibility requirements include having at least two years of full-time experience as a legal secretary or paralegal within the past five years, or one year of full-time experience if they have completed an accredited paralegal program.

The CLS examination consists of multiple-choice questions covering topics such as legal terminology, court systems, civil procedure, contracts, torts and ethics. The exam takes approximately three hours to complete.

The cost for taking the exam varies depending on whether you are a NALS member or non-member. For members, the cost is $125; for non-members it is $225. In addition to the exam fee, there may be additional fees associated with obtaining study materials or enrolling in a review course.

6. Certified Medical Administrative Assistant (CMAA)

A Certified Medical Administrative Assistant (CMAA) is a professional certification that recognizes an individual’s knowledge and skills in medical administrative support. It is designed to demonstrate a mastery of the core competencies necessary for success in the field of medical administration. The CMAA certification is offered by the National Healthcareer Association (NHA).

The CMAA certification requires applicants to pass an exam that covers topics such as medical terminology, coding, insurance processing, scheduling, and customer service. The exam consists of 100 multiple-choice questions and must be completed within two hours.

In order to take the CMAA exam, applicants must meet certain eligibility requirements. These include having at least one year of experience working in a healthcare setting or completing a minimum of 160 hours of formal education related to healthcare administration. Applicants must also provide proof of their current CPR/BLS certification or completion of an approved course within the past two years.

The cost for taking the CMAA exam varies depending on where you take it and whether you are eligible for any discounts. Generally, the cost ranges from $125-$200 USD.

7. Certified Professional Virtual Assistant (CPVA)

Certified Professional Virtual Assistant (CPVA) is a certification program designed to recognize the skills and experience of virtual assistants. It is awarded by the International Association of Virtual Assistants (IAVA) and requires that applicants meet certain criteria in order to be eligible for the certification. The CPVA program provides an opportunity for virtual assistants to demonstrate their knowledge, experience, and commitment to providing quality services.

The process of becoming a Certified Professional Virtual Assistant takes approximately six months from start to finish. To become certified, applicants must meet certain requirements including having at least two years of experience as a virtual assistant, completing an online application form, passing a written exam, and submitting three letters of recommendation. Once all requirements are met, applicants may then apply for the CPVA certification.

To get started on the path to becoming a Certified Professional Virtual Assistant, applicants should first contact IAVA to learn more about their requirements and the application process. Once accepted into the program, applicants will need to complete their online application form and submit any required documents such as letters of recommendation or proof of experience. After submitting all materials, applicants will take a written exam which covers topics such as customer service, communication skills, project management, time management, technology use, data entry/manipulation, and more. After passing this exam with a score of 80% or higher, applicants will receive their CPVA certification.

The cost for becoming a Certified Professional Virtual Assistant varies depending on where you are located but typically ranges from $500-$1,000 USD. This fee covers the cost of registration fees and materials needed for the coursework as well as access to IAVA’s online learning platform where you can access additional resources such as webinars and tutorials related to virtual assistance topics.

8. International Association of Administrative Professionals (IAAP) Certification

The International Association of Administrative Professionals (IAAP) Certification is a professional certification program for administrative professionals. It recognizes the knowledge and skills of individuals who work in administrative roles, such as executive assistants, office managers, and secretaries. The certification is designed to demonstrate the expertise of these professionals in areas such as communication, technology, customer service, problem-solving, and leadership.

To get IAAP certification, you must pass an exam that covers topics such as office management, business communications, customer service skills, and computer applications. The exam consists of multiple-choice questions and takes approximately three hours to complete. You must also have at least two years of experience in an administrative role or have completed an approved training program.

The cost of the IAAP certification exam varies depending on your location and the type of test you choose to take (online or paper). Generally speaking, it costs around $200-$250 USD to take the exam. Additionally, there may be additional fees for study materials or other services related to taking the test.

Once you have passed the exam and met all other requirements for certification, you will receive a certificate from IAAP recognizing your achievement. The certificate is valid for five years after which time you must renew your certification by retaking the exam or completing continuing education courses.

9. Project Management Professional (PMP)

Project Management Professional (PMP) is a globally recognized certification for project managers. It is the most sought-after credential for project management professionals and is offered by the Project Management Institute (PMI). The PMP certification recognizes individuals who have demonstrated knowledge, experience, and competency in leading and directing projects.

It typically takes approximately six months to prepare for the PMP exam. To become certified, you must first meet the eligibility criteria established by PMI and then complete an application process. Once your application has been approved, you will be able to register for the exam.

The cost of the PMP exam varies depending on whether or not you are a member of PMI. If you are not a member, the cost of the exam is $555 USD; however, if you are a member of PMI, the cost of the exam is $405 USD. Additionally, there may be additional costs associated with study materials and preparation courses that vary depending on provider.

Once you have successfully passed the exam, your name will be added to an official list of certified PMPs maintained by PMI. You will also receive a digital badge that can be used to demonstrate your credentials on social media profiles and other professional networks.

10. Lean Six Sigma Green Belt Certification

Lean Six Sigma Green Belt Certification is a professional certification that demonstrates an individual’s knowledge and understanding of the Lean Six Sigma methodology. This certification is designed for individuals who have experience in leading or participating in process improvement projects using the Lean Six Sigma methodology. It is also suitable for those who are looking to gain an understanding of the principles and tools used in Lean Six Sigma.

The duration of the certification depends on the training provider, but it typically takes around four weeks to complete. The coursework consists of online modules, lectures, and hands-on activities. Upon successful completion of the program, participants will receive their Lean Six Sigma Green Belt Certification.

To get certified as a Lean Six Sigma Green Belt, you must first take a training course from an accredited provider. There are many providers offering courses both online and in-person, so you should research your options carefully before making any decisions. Once you have completed your training course, you will need to pass an exam to receive your certification.

The cost of Lean Six Sigma Green Belt Certification varies depending on the provider and type of course you choose. Generally speaking, online courses tend to be more affordable than in-person courses due to their lower overhead costs. Prices can range anywhere from $1,000 to $3,000 USD depending on the provider and type of course chosen.

Do You Really Need a Business Assistant Certificate?

Having a business assistant certificate is certainly not essential to being a successful business assistant. However, there are many advantages to having one. A business assistant certificate can demonstrate that you have the skills and knowledge necessary to adequately perform the duties of a business assistant. It also shows employers that you are committed to your career and have taken the initiative to further your education.

The benefits of having a business assistant certificate include increased job opportunities, higher pay, and improved chances for promotion. Employers often prefer to hire someone with a certificate in this field because it can mean that they are better prepared for the role than someone without certification. The certificate may provide evidence of extra knowledge and experience, which can be used as an advantage in negotiations for higher pay or more responsibilities. Furthermore, having a certificate may also give you access to certain professional networks or resources which could help you become more successful in your career.

In conclusion, while having a business assistant certificate is not essential for success in this field, it can provide numerous benefits which could be quite useful over time. In addition to providing proof of expertise in the field, it can also open up new opportunities and lead to higher pay or promotions down the road.

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FAQs About Business Assistant Certifications

1. What is a Business Assistant Certification?

Answer: A Business Assistant Certification is a professional certification that verifies an individual's knowledge and skills in the areas of administrative support, customer service, and office management. It provides employers with assurance that certified candidates are competent and qualified to perform their job duties.

2. What are the benefits of having a Business Assistant Certification?

Answer: Having a Business Assistant Certification can help you stand out from other applicants during the hiring process, demonstrate your commitment to professionalism, and increase your potential for career advancement. It may also help you secure higher salaries and more job opportunities.

3. How do I get a Business Assistant Certification?

Answer: In order to earn a Business Assistant Certification, you must complete an accredited program or coursework that covers topics such as customer service, office management, administrative support, communication skills, computer software applications, and other related topics. After completing the necessary requirements, you must pass an exam in order to be certified.

4. How long does it take to get a Business Assistant Certification?

Answer: The amount of time it takes to obtain a Business Assistant Certification depends on how quickly you can complete the necessary coursework or program requirements and pass the exam. Generally speaking, it should take between 6 months and 1 year to become certified depending on your level of commitment and dedication.

5. Is there any cost associated with obtaining a Business Assistant Certification?

Answer: Yes, there may be costs associated with obtaining a Business Assistant Certification such as tuition fees for coursework or programs as well as fees for taking the certification exam itself. However, some organizations offer scholarships or discounts that can help reduce these costs significantly