Top 12 Data Entry Clerk Skills to Put on Your Resume

In today's data-driven world, having a standout resume is crucial for data entry clerks seeking to land their next job opportunity. Highlighting a strong set of specific skills on your resume can significantly enhance your appeal to employers by demonstrating your capability to efficiently manage and process large volumes of information.

Data Entry Clerk Skills

1. Excel
2. QuickBooks
3. Typing (WPM: Specify speed)
4. 10-key (KPH: Specify speed)
5. Salesforce
6. SAP
7. Oracle
8. Microsoft Dynamics
9. Google Sheets
10. Data Cleansing
11. CRM Software
12. SharePoint

1. Excel

Excel is spreadsheet software used for organizing, analyzing, and storing data in tables, enabling efficient data entry, calculation, and reporting.

Why It's Important

Excel helps a Data Entry Clerk structure information, reduce errors with validation, and quickly analyze or summarize large data sets.

How to Improve Excel Skills

To improve Excel skills for a Data Entry Clerk, focus on speed, accuracy, and smart automation:

1. Keyboard shortcuts: Learn navigation and editing shortcuts to move faster than the mouse.

2. Data validation: Build rules and dropdowns to lock formats and prevent bad inputs.

3. Core formulas: Master SUM, COUNTIF, IF, TEXT functions; then level up with INDEX/MATCH and XLOOKUP for flexible lookups.

4. Tables and PivotTables: Convert ranges to Tables for structured references; pivot to summarize and spot trends in seconds.

5. Conditional formatting: Highlight duplicates, outliers, deadlines, and errors visually.

6. Cleaning tools: Use TRIM, CLEAN, FIND/REPLACE, Flash Fill, and TEXT functions to standardize messy inputs.

7. Macros/VBA basics: Record simple macros to automate repetitive steps; gradually script small routines.

How to Display Excel Skills on Your Resume

2. QuickBooks

QuickBooks is accounting software for tracking sales, expenses, invoices, payroll, and inventory. Data entry clerks record transactions, reconcile accounts, and generate routine reports.

Why It's Important

It streamlines bookkeeping, reduces manual errors, and keeps records consistent so financial data stays trustworthy and ready for review.

How to Improve QuickBooks Skills

Sharpen performance and accuracy:

1. Keyboard shortcuts: Navigate forms, transactions, and reports quickly.

2. Template tuning: Customize invoices, receipts, and statements for consistent data fields and faster entry.

3. Batch tools: When available (often in Accountant versions), use batch entry or import to handle bulk transactions.

4. Integrations: Connect payment, payroll, and POS apps to reduce retyping.

5. Routine cleanup: Merge duplicates, fix misclassifications, and archive old items to keep files lean.

6. Training and practice: Complete official QuickBooks trainings and practice with sample files until workflows feel automatic.

How to Display QuickBooks Skills on Your Resume

3. Typing (WPM: Specify speed)

Typing speed (words per minute) measures how quickly and accurately you enter text through a keyboard.

Why It's Important

Higher WPM with high accuracy means faster throughput and fewer mistakes when processing large volumes of records.

How to Improve Typing (WPM: Specify speed) Skills

Boost both speed and precision:

1. Touch typing: Keep eyes on the screen; build muscle memory with consistent drills.

2. Accuracy first: Slow down to 95–98% accuracy, then nudge speed upward.

3. Posture and ergonomics: Neutral wrists, relaxed shoulders, consistent key travel; reduce strain to maintain pace.

4. Targeted practice: Train weak keys, numbers, symbols, and common data formats (dates, IDs, SKUs).

5. Timed tests: Track progress weekly; set incremental goals (e.g., 50 → 60 → 70 WPM).

6. Shortcuts: Learn system and app-specific shortcuts to cut navigation time.

How to Display Typing (WPM: Specify speed) Skills on Your Resume

4. 10-key (KPH: Specify speed)

10-key refers to numeric keypad entry speed, commonly measured in keystrokes per hour (KPH), used for fast entry of numbers, codes, and amounts.

Why It's Important

Many roles hinge on numeric accuracy—invoice totals, inventory counts, IDs. High KPH with minimal errors keeps operations humming.

How to Improve 10-key Skills

Dial in precision and rhythm:

1. Proper finger placement: Anchor your hand and use the standard 10-key technique for consistency.

2. Drills for numbers and decimals: Practice repetitive numeric strings, currency formats, and SKU patterns.

3. Pacing: Aim for 8,000–10,000+ KPH at 98–100% accuracy; increase speed only when accuracy holds steady.

4. Visual checks: Use verification passes and checksum habits for critical fields.

5. Ergonomics: Keep the keypad within easy reach; reduce fatigue for long runs.

How to Display 10-key Skills on Your Resume

5. Salesforce

Salesforce is a cloud CRM platform for managing accounts, contacts, activities, and related records, with tools for data entry, reporting, and automation.

Why It's Important

It centralizes customer data, enforces consistency with rules, and supports quick reporting—less chaos, more clarity.

How to Improve Salesforce Skills

Make entry slick and dependable:

1. Page layouts: Surface only the fields you need; group sections to cut scrolling.

2. Validation rules: Block incomplete or invalid entries at the source.

3. Import tools: Use wizards or data loaders for bulk adds, updates, and de-duplication.

4. Shortcuts and quick actions: Reduce clicks; create specific quick actions for frequent tasks.

5. Automation (Flows): Auto-populate, route, and update records to trim manual steps.

6. Trail-based learning: Complete targeted modules on data management and quality.

How to Display Salesforce Skills on Your Resume

6. SAP

SAP is enterprise software that centralizes business processes across finance, logistics, HR, and more. Data Entry Clerks use it to input, update, and maintain core operational records.

Why It's Important

It enforces uniform data across departments, supports real-time reporting, and reduces duplication and errors.

How to Improve SAP Skills

Build speed without sacrificing control:

1. Shortcut keys and fast paths: Learn transaction codes and keyboard shortcuts for common tasks.

2. Personalization: Customize layouts, variants, and favorites so your most-used fields and reports are one click away.

3. Validation and checks: Use field checks and required fields to improve accuracy before posting.

4. Bulk tools: Use import/migration utilities (e.g., LSMW or migration cockpit) for larger data loads under clear controls.

5. Ongoing training: Practice with sandbox systems and follow process documentation to stay aligned with company rules.

How to Display SAP Skills on Your Resume

7. Oracle

Oracle provides robust relational databases and tools for storing, querying, and securing enterprise data.

Why It's Important

Reliable, scalable databases mean records are accurate, fast to retrieve, and safe—vital for daily input and audits.

How to Improve Oracle Skills

Strengthen fundamentals you’ll use constantly:

1. SQL basics: SELECT, WHERE, JOIN, GROUP BY, and ORDER BY for lookup and validation tasks.

2. Data integrity: Understand constraints, primary/foreign keys, and indexes to recognize and prevent bad data.

3. SQL Developer familiarity: Use a GUI to run queries, format results, and check schemas.

4. Practice: Query test datasets, write filters, and verify counts to cross-check entries.

5. Security awareness: Follow least-privilege and proper handling of sensitive data.

How to Display Oracle Skills on Your Resume

8. Microsoft Dynamics

Microsoft Dynamics (including Dynamics 365) covers ERP and CRM apps for managing operations, finance, sales, and service. Data entry clerks record transactions and maintain master data across modules.

Why It's Important

Integrated workflows reduce double entry, keep records consistent, and deliver reports without heroic effort.

How to Improve Microsoft Dynamics Skills

Work smarter in the interface you use daily:

1. Form customization: Hide unused fields, reorder sections, and add business rules.

2. Keyboard and views: Learn shortcuts, saved views, and filters to slice lists quickly.

3. Power Automate: Automate approvals, notifications, and routine updates.

4. Imports: Use data import templates for bulk loads with mapping and validation.

5. Microsoft Learn: Follow bite-sized modules and practice tasks relevant to your role.

How to Display Microsoft Dynamics Skills on Your Resume

9. Google Sheets

Google Sheets is a cloud-based spreadsheet for real-time data entry, sharing, and analysis across devices.

Why It's Important

Live collaboration, version history, and anywhere access make updates immediate and trackable.

How to Improve Google Sheets Skills

Cut friction, add safeguards:

1. Data validation: Limit values, set dropdowns, and enforce formats.

2. Shortcuts: Learn editing and navigation keystrokes to move swiftly.

3. Functions: Use ARRAYFORMULA, FILTER, UNIQUE, SUMIF/COUNTIF, and TEXT functions to automate routine work.

4. Forms: Collect inputs via Google Forms directly into Sheets, pre-validated.

5. Conditional formatting: Spotlight deadlines, errors, and exceptions.

6. Add-ons and Apps Script: Extend Sheets and automate multi-step processes.

7. Filters and Pivot Tables: Tame large datasets and surface summaries fast.

How to Display Google Sheets Skills on Your Resume

10. Data Cleansing

Data cleansing means finding and fixing inaccuracies, duplicates, and inconsistencies so data is complete, valid, and usable.

Why It's Important

Clean data powers good decisions, smooth operations, and credible reports. Dirty data does the opposite.

How to Improve Data Cleansing Skills

Adopt consistent, auditable methods:

1. Standards: Define formats for dates, addresses, names, IDs, and currencies.

2. Validation rules: Enforce required fields, allowed values, and pattern checks (e.g., regex for IDs).

3. Deduping: Use keys, fuzzy matching, and business rules to merge duplicates safely.

4. Batch workflows: Clean in manageable chunks with logs and checkpoints.

5. Audit trails: Track what changed, who changed it, and why.

6. Continuous learning: Practice profiling, standardization, and reconciliation techniques regularly.

How to Display Data Cleansing Skills on Your Resume

11. CRM Software

CRM software manages customer data, interactions, and workflows. For data entry, it’s the hub for accurate, current contact and activity records.

Why It's Important

Centralized data improves follow-ups, reporting, and collaboration across sales and service teams.

How to Improve CRM Software Skills

Reduce clicks, boost fidelity:

1. Automation: Use built-in automation and AI features to capture and enrich data with fewer manual steps.

2. Interface simplification: Trim forms, reorder fields, and define required inputs.

3. Real-time validation: Catch errors on entry and standardize formats.

4. Customization: Tailor fields, picklists, and workflows to match business rules.

5. Training and SOPs: Provide short playbooks and refreshers so everyone enters data the same way.

6. Integrations: Connect email, phone, marketing, and billing tools to eliminate rekeying.

7. Mobile access: Keep records updated on the go with well-designed mobile forms.

How to Display CRM Software Skills on Your Resume

12. SharePoint

SharePoint is a web platform for collaboration and document management, enabling secure storage, search, and structured data capture.

Why It's Important

It centralizes files and lists, controls access, and supports workflows—making shared information easy to find and keep consistent.

How to Improve SharePoint Skills

Shape it around your daily tasks:

1. List and library design: Use columns, views, and indexing for quick filtering and fast retrieval.

2. Power Automate: Build flows for approvals, notifications, and data validation.

3. Content types and metadata: Standardize structure for better search and governance.

4. Power Apps forms: Create cleaner entry forms with rules and defaults.

5. Training: Learn permissions, versioning, and check-in/out to protect data integrity.

How to Display SharePoint Skills on Your Resume