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What does a School Secretary do?

Learn all about School Secretary duties, skills and much more. Get expert advice on how to become a School Secretary.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 3 min read

A school secretary is responsible for a variety of administrative tasks in a school setting. They may answer phones, take messages, schedule appointments, maintain records, and perform other office duties as needed.

School Secretary job duties include:

  • Answer phone calls and take messages
  • Greet students, parents, and other visitors
  • Handle student absences and tardiness
  • Maintain student records
  • Prepare documents and correspondence
  • Schedule appointments and meetings
  • Manage school finances
  • Order supplies
  • Oversee office staff
  • Perform general office duties

School Secretary Job Requirements

A school secretary typically needs at least a high school diploma, although some jobs may require postsecondary education, and secretarial or office experience is often helpful. Many community colleges offer certificate programs in office technology that can be beneficial for those interested in becoming a school secretary. Some larger school districts may require their secretaries to be certified through the National Association of Legal Secretaries or a similar organization.

School Secretary Skills

  • Time management
  • Communication
  • Organization
  • Planning
  • Multi-tasking
  • Computer skills
  • Writing skills
  • Record keeping
  • Interpersonal skills
  • Discretion
  • Flexibility

Related: Top School Secretary Skills: Definition and Examples

How to become a School Secretary

The job of a school secretary is to provide administrative support to the school staff and faculty. They are responsible for maintaining student records, managing the school's budget, and handling communication between the school and parents. A school secretary must be organized, efficient, and have excellent customer service skills.

To become a school secretary, you will need to have at least a high school diploma or equivalent. Many secretaries have some college experience, and some jobs may require an Associate's degree or higher. You will also need to have strong computer skills and be proficient in Microsoft Office applications. Excellent written and verbal communication skills are essential in this role, as you will be communicating with parents, teachers, and administrators on a daily basis.

If you are interested in becoming a school secretary, start by researching the educational requirements and job duties associated with this position. Once you have a better understanding of what the job entails, reach out to your local schools to inquire about any open positions or internships that may be available. Networking with people who are already working in the field is another great way to learn more about the job and get your foot in the door.

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