What does a Payroll Assistant do?
Published 3 min read
A payroll assistant typically helps to process employee paychecks. This may involve tasks such as calculating hours worked, withholdings, and deductions. The payroll assistant may also help to prepare and distribute pay stubs or direct deposit information. In some cases, the payroll assistant may also be responsible for maintaining employee records or assisting with tax preparation.
Payroll Assistant job duties include:
- Maintaining payroll information by collecting, calculating, and entering data
- Updating payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers
- Computing employees’ net pay based on time worked, deductions, and bonuses
- Processing payroll checks and direct deposits
- Printing and issuing pay stubs and W-2 forms
- Reconciling discrepancies in timekeeping records and correcting errors
- Answering employees’ questions about their pay, benefits, taxes, etc.
- Maintaining confidentiality of payroll and employee records
- Generating reports related to payroll (e.g. taxes, timekeeping, etc.)
Payroll Assistant Job Requirements
Most payroll assistant positions require at least a high school diploma, although some employers may prefer candidates with an associate's or bachelor's degree in accounting, business, or a related field. Payroll assistants must have excellent math skills and be detail-oriented. They must also be able to use payroll software and have experience with Microsoft Office applications. Some payroll assistants may be responsible for preparing and filing tax documents, so knowledge of tax laws is also helpful.
Payroll Assistant Skills
- Time management
- Communication
- Organization
- Detail oriented
- Flexibility
- Ability to work independently
- Strong work ethic
- Reliable
- Discreet
- Team player
- Quick learner
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How to become a Payroll Assistant
A payroll assistant is responsible for ensuring that employees are paid accurately and on time. They may also be responsible for preparing and filing payroll taxes. To become a payroll assistant, you will need to have strong math skills and experience with accounting software. Payroll assistants typically need to have at least an associate’s degree in accounting or a related field.
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