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What does a Meeting Coordinator do?

Learn all about Meeting Coordinator duties, skills and much more. Get expert advice on how to become a Meeting Coordinator.

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Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 4 min read

A meeting coordinator is responsible for planning and executing meetings and events. They work with clients to determine their needs and objectives, and then develop a plan to make the event a success. They coordinate all aspects of the event, including logistics, catering, décor, entertainment, and transportation. They also manage the budget and ensure that all invoices are paid in a timely manner.

Meeting Coordinator job duties include:

  • Plan, schedule, and coordinate meetings, conferences, teleconferences, and other events.
  • Arrange for meeting facilities, equipment, and services.
  • Prepare agendas, meeting materials, and reports.
  • Record minutes of meetings and distribute to attendees.
  • Monitor meeting budgets and expenses.
  • Handle logistics for travel and accommodation for meeting participants.
  • Promote meetings and events through various marketing channels.
  • Liaise with speakers, facilitators, and other VIPs.
  • Provide on-site support during meetings and events.

Meeting Coordinator Job Requirements

Most meeting coordinators have at least a bachelor's degree, although some jobs may only require an associate's degree or high school diploma. Many meeting coordinators also have certification from the International Association of Administrative Professionals or the National Association of Realtors. Some jobs may require experience in event planning or customer service.

Meeting Coordinator Skills

  • Time management
  • Organization
  • Communication
  • Writing
  • Research
  • Event planning
  • Budgeting
  • Negotiation
  • Public speaking
  • Marketing
  • Customer service

Related: Top Meeting Coordinator Skills: Definition and Examples

How to become a Meeting Coordinator

A meeting coordinator is responsible for organizing and executing successful meetings and events. To become a meeting coordinator, you will need to have excellent organizational skills, be detail-oriented, and have the ability to think on your feet.

The first step to becoming a meeting coordinator is to get organized. You will need to create a system for tracking meeting dates, times, locations, attendees, and agenda items. This can be done using a physical planner or an online tool like Google Calendar. Once you have a system in place, you can start booking meeting rooms and sending out invitations.

Next, you will need to start thinking about the details of the meeting. What is the purpose of the meeting? Who needs to be in attendance? What topics will be discussed? What materials will be needed? Answering these questions will help you create a detailed agenda that will keep the meeting on track.

Finally, you will need to execute the meeting itself. This means making sure that all of the logistics are taken care of, such as setting up audiovisual equipment or ordering food and drinks. It also means being prepared to handle any problems that may arise, such as technical difficulties or disagreements among attendees. After the meeting is over, you will need to follow up with attendees to ensure that their needs were met and that they are satisfied with the outcome of the meeting.

By following these steps, you can become a successful meeting coordinator who can make sure that every event is run smoothly from start to finish.

Related: Meeting Coordinator Resume Example

Related: Meeting Coordinator Interview Questions (With Example Answers)