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Top 10 Data Entry Operator Certifications

This article provides a comprehensive overview of the top certifications for data entry operators, including details on what each certification offers and how to obtain them.

Photo of Brenna Goyette
Brenna Goyette
Certified Professional Resume Writer, Career Expert

Published 16 min read

Certifications for a data entry operator in the job market are important because they demonstrate that a person has the necessary skills and knowledge to perform the job. Certification shows employers that a potential employee is qualified, reliable, and trustworthy. It also helps employers assess a person’s technical abilities and competency in using specific software or programs. Having certifications can also give an individual an edge over other applicants when it comes to salary negotiations. Additionally, certifications may provide access to higher-level positions and better career opportunities.

This article reviews the top certifications for Data Entry Operators and explains how they can contribute to advancing a data entry operator's career.

What are Data Entry Operator Certifications?

Data entry operator certification is a type of professional certification that verifies an individual’s proficiency in data entry. This certification validates an individual’s ability to accurately enter, modify and store data in a variety of formats. Data entry operator certifications are available from a variety of organizations, including the American Society for Quality (ASQ), the National Institute for Certification in Engineering Technologies (NICE) and the International Association of Administrative Professionals (IAAP).

Data entry operator certification can help individuals demonstrate their competency in data entry and increase their job prospects. Employers may prefer to hire certified professionals over those without any special training. Furthermore, individuals who have earned this certification may be more likely to gain employment with organizations that require high levels of accuracy when it comes to data entry tasks. Additionally, having a data entry operator certification can set individuals apart from other applicants and give them an edge when competing for positions in the field. Finally, earning this certificate can also provide individuals with greater job security since they are able to show employers that they possess the necessary skills needed for the position.

Pro Tip: When seeking data entry operator certification, be sure to look for programs that offer hands-on training and provide a comprehensive curriculum. This will ensure that you gain the necessary skills and knowledge needed to become an effective data entry operator.

Related: What does a Data Entry Operator do?

Top 10 Data Entry Operator Certifications

Here’s our list of the best certifications available to Data Entry Operators today.

1. Certified Data Entry Professional (CDEP)

Certified Data Entry Professional (CDEP) is a certification program designed to provide data entry professionals with the knowledge and skills necessary to perform their job effectively. The certification is offered through the National Association of Certified Data Entry Professionals (NACDEP).

The CDEP program consists of an online course and an exam. The course covers topics such as data entry fundamentals, accuracy, speed, and efficiency. It also includes practice tests and quizzes to help prepare for the exam. The exam consists of multiple-choice questions that cover all aspects of data entry.

It typically takes about 8-10 weeks to complete the CDEP program. To get certified, you must first register for the program and pay the associated fees. Once registered, you will receive access to the online course materials and can begin studying for the exam. After completing the coursework, you will be required to take and pass the exam in order to become certified.

The cost of becoming a Certified Data Entry Professional (CDEP) varies depending on where you take your certification course. Generally speaking, it costs between $400-$600 USD to become certified through NACDEP or other approved providers.

2. Certified Data Entry Operator (CDEO)

Certified Data Entry Operator (CDEO) is a certification that validates the knowledge and skills of an individual in data entry. It is designed to assess the competency of individuals in data entry, which includes entering data into a computer system and verifying accuracy. The certification is offered by the National Association of Certified Data Entry Operators (NACDEO).

To obtain the CDEO certification, applicants must pass a comprehensive exam that covers topics such as database management, data entry techniques, keyboarding skills, and basic computer concepts. The exam consists of multiple-choice questions and takes approximately two hours to complete. Applicants must have at least one year of experience in data entry or related field to be eligible for the exam.

The cost for the CDEO certification varies depending on the provider but typically ranges from $100-$200 USD. The certification is valid for three years after which it must be renewed by taking an updated version of the exam.

3. Microsoft Office Specialist (MOS)

Microsoft Office Specialist (MOS) is a certification program that validates an individual’s skills in the Microsoft Office suite of applications. The certification is offered by Certiport, an official testing center for Microsoft. It covers the most popular versions of Microsoft Office, including Word, Excel, PowerPoint, Outlook and Access.

The MOS certification exam consists of multiple-choice questions that test your knowledge and proficiency in each application. The exam takes approximately one hour to complete and can be taken at any Certiport testing center.

To get the MOS certification, you must first register with Certiport and pay the applicable fee. After registering, you can select which version of Microsoft Office you wish to take the exam for and purchase a voucher code to access the exam. Once you have completed the exam successfully, you will receive your certificate via email within five business days.

The cost of obtaining a MOS certification varies depending on which version of Microsoft Office you are taking the exam for. Generally speaking, it costs around $100 USD per exam.

4. CompTIA A+ Certification

CompTIA A+ Certification is an industry-recognized credential that validates the knowledge and skills of entry-level IT professionals. It is a globally recognized, vendor-neutral certification that demonstrates competency in areas such as installation, preventative maintenance, networking, security and troubleshooting.

The CompTIA A+ certification requires two exams to complete: 220-1001 (Core 1) and 220-1002 (Core 2). Both exams are 90 minutes long and consist of multiple choice questions. The Core 1 exam covers mobile devices, networking technology, hardware, virtualization and cloud computing and operational procedures. The Core 2 exam covers installing and configuring operating systems including Windows, iOS, Android, Apple OS X and Linux. It also covers security, software troubleshooting and operational procedures.

It typically takes between three to six months to prepare for the CompTIA A+ certification exams depending on your experience level with IT topics. To get certified you need to pass both the Core 1 and Core 2 exams with a score of at least 675 out of 900 points on each exam.

The cost of the CompTIA A+ certification varies depending on where you take the tests but generally ranges from $200-$400 USD per exam. You can purchase practice tests or training courses to help you prepare for the exams if desired.

5. Certified Typing Professional (CTP)

Certified Typing Professional (CTP) is a certification that recognizes an individual’s ability to type quickly and accurately on a computer keyboard. It is designed to measure an individual's typing speed, accuracy, and proficiency in the use of word processing software. The CTP certification is offered by the International Association of Administrative Professionals (IAAP).

To become certified as a CTP, you must pass an online exam that tests your knowledge and skills related to typing. The exam consists of three sections: Speed & Accuracy, Word Processing Software Basics, and Advanced Word Processing Software. You must score at least 75% on each section in order to receive your CTP certification.

The cost for the exam varies depending on where you take it, but typically ranges from $50-$100 USD. The exam can be taken at any IAAP-approved testing center or online through their website. It usually takes about two hours to complete the entire exam.

Once you have passed the exam and received your CTP certification, you will be able to demonstrate your typing skills to potential employers or clients. This can help you stand out among other applicants for jobs or contracts that require typing proficiency.

6. IC3 Digital Literacy Certification

The IC3 Digital Literacy Certification is an internationally recognized certification program that validates a person’s ability to use computers and other digital devices. It is designed to assess the skills necessary to use technology in today’s world. The certification covers three core areas: Computing Fundamentals, Key Applications, and Living Online. It is administered by Certiport, Inc., a Pearson VUE business.

The IC3 Digital Literacy Certification exam consists of 40 multiple-choice questions and takes approximately 90 minutes to complete. To get certified, you must pass all three sections of the exam with a score of 70% or higher. The cost for the exam varies depending on your location but typically ranges from $50-$100 USD.

To prepare for the exam, you can take advantage of free online resources such as practice tests and study guides provided by Certiport or purchase an official preparation course from Certiport or an authorized partner.

7. Certified Administrative Professional (CAP)

Certified Administrative Professional (CAP) is a professional certification program designed to recognize and promote excellence in the administrative profession. It is offered by the International Association of Administrative Professionals (IAAP), a global organization dedicated to advancing the administrative profession. The CAP certification is recognized as the premier credential for administrative professionals worldwide.

The CAP certification process involves taking an exam that tests knowledge and skills in five core areas: Leadership, Management, Technology, Administration, and Communication. The exam takes approximately four hours to complete and consists of multiple-choice questions and performance-based tasks.

To be eligible for the CAP certification, applicants must have at least two years of experience in an administrative role or a related field. Once eligibility requirements are met, applicants can register for the exam online through IAAP's website. The cost of registration is $360 USD for IAAP members and $440 USD for non-members.

Once registered, applicants will receive access to study materials such as practice exams and webinars to help them prepare for the exam. After passing the exam, applicants will become Certified Administrative Professionals (CAPs).

8. QuickBooks ProAdvisor Certification

QuickBooks ProAdvisor Certification is a professional certification program for individuals who provide QuickBooks support, training, and consulting services. This certification is offered by Intuit, the makers of QuickBooks.

The certification process typically takes about two weeks to complete, depending on the individual's knowledge and experience level. To become certified, applicants must successfully complete an online exam that tests their knowledge of QuickBooks features and functions. They must also demonstrate proficiency in setting up QuickBooks accounts and using the software to manage finances.

To get started with the certification process, applicants must first register on the Intuit website and pay a fee of $299 USD. Once registered, they will receive access to study materials and an exam voucher code. After studying the materials and passing the exam with a score of 80% or higher, applicants will be granted ProAdvisor status and receive a certificate from Intuit.

In addition to passing the exam, ProAdvisors must also agree to abide by Intuit’s Code of Conduct in order to maintain their certification status. This includes providing accurate advice and services as well as protecting client data privacy.

ProAdvisors are also required to renew their certifications every year by completing at least four hours of continuing education courses related to QuickBooks products or services.

9. Certified Document Imaging Architect (CDIA+)

Certified Document Imaging Architect (CDIA+) is a professional certification program developed by the Association for Information and Image Management (AIIM). It is designed to demonstrate knowledge and expertise in document imaging, document management, and related technologies.

The CDIA+ certification requires successful completion of an exam that covers topics such as: electronic document capture, image processing, indexing and retrieval, document management systems, workflow automation, security and compliance. The exam consists of multiple-choice questions and takes approximately three hours to complete.

To become certified, you must meet certain prerequisites including having at least two years of experience working with document imaging or related technology. You must also register for the exam with AIIM and pay a fee of $375 USD. Once registered, you will receive instructions on how to take the exam which can be taken online or at a Pearson VUE testing center.

In addition to the exam fee, there may be additional costs associated with taking the exam such as travel expenses if you choose to take it at a testing center. Once you have successfully passed the exam, you will receive your CDIA+ certification which is valid for three years from the date of passing.

10. Certified Medical Coding Specialist (CMCS)

A Certified Medical Coding Specialist (CMCS) is a professional who specializes in the coding of medical diagnoses and procedures for reimbursement purposes. They are responsible for assigning codes to medical records and claims, ensuring accuracy and completeness of data, and maintaining compliance with applicable coding standards.

The certification process typically takes between 6-12 months to complete, depending on the individual's experience level. To become certified, individuals must pass an examination administered by a recognized certifying body such as the American Academy of Professional Coders (AAPC). The exam covers topics such as anatomy and physiology, medical terminology, coding systems, and reimbursement methods.

In order to qualify for the exam, individuals must have at least two years of experience in medical coding or completion of an accredited training program in medical coding. Additionally, they must be current on all AAPC continuing education requirements.

The cost of becoming certified can vary depending on the certifying body chosen. Generally speaking, it costs around $400-$500 for the exam fee plus additional fees for study materials or courses if needed.

Do You Really Need a Data Entry Operator Certificate?

Data entry is an important job in many industries, and it is not difficult to learn the skills needed to become a competent data entry operator. However, if you are looking for employment as a data entry operator, a certificate can be beneficial in helping you stand out from other applicants.

A data entry operator certificate can demonstrate that you have the necessary knowledge and skills required for the job. This type of certification typically requires that you pass a written exam or complete a practical course that covers topics such as keyboarding, office procedures, and software applications. Having this type of certification shows employers that you have completed training specifically related to data entry and understand the principles of accuracy and speed required for the job.

In addition to demonstrating your knowledge of the field, having a data entry operator certificate can help open doors to higher-level positions within data processing departments. With more experience and additional certifications, you may be able to move up into more specialized roles such as database administrator or coding specialist. These types of advanced positions often require specific certifications in order to qualify for them.

Although having a data entry operator certificate may not be essential for all employers, it can certainly give you an edge over other candidates who do not have one. It demonstrates your commitment to honing your professional skills and provides evidence that you have what it takes to succeed in this field.

Related: Data Entry Operator Resume Examples

FAQs About Data Entry Operator Certifications

Q1. What is a Data Entry Operator Certification?

A1. A Data Entry Operator Certification is a professional certification that verifies the holder’s proficiency in using data entry systems and software to accurately input, store, and retrieve information.

Q2. What are the requirements for obtaining a Data Entry Operator Certification?

A2. Requirements for obtaining a Data Entry Operator Certification vary depending on the certifying body, but generally include completion of an approved training program, passing an exam, and meeting experience requirements (if applicable).

Q3. How long does it take to get certified as a Data Entry Operator?

A3. The time it takes to obtain certification as a Data Entry Operator depends on the certifying body and may include completing a training program, passing an exam, and meeting experience requirements (if applicable). Generally speaking, it can take anywhere from 1-3 months to become certified.

Q4. Is there an age requirement for obtaining a Data Entry Operator Certification?

A4. Generally speaking, no – there is not an age requirement for obtaining a Data Entry Operator Certification; however, some certifying bodies may have specific age requirements so it's best to check with each one before enrolling in any courses or exams.

Q5. What are some of the benefits of becoming certified as a Data Entry Operator?

A5: Becoming certified as a Data Entry Operator can open up many opportunities in the workplace such as improved job security, higher pay grades due to increased knowledge and skillset in data entry systems and software, access to exclusive job postings or job boards specifically geared toward those with certifications in data entry operations, and more credibility when applying for jobs requiring data entry expertise.

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