How to Write Data Entry Clerk Resume: A Complete Guide

If you’re looking for a data entry clerk job, you must have a good resume. Ready to find out how to create a winning data entry clerk resume? Read on!

How to Write Data Entry Clerk Resume: A Complete Guide
Photo of Hasan Sefa Ozalp
Hasan Sefa Ozalp
5 min read

If you want a job as a data entry clerk, your resume will be one of the most important pieces of the application process. You’ll need to highlight your skills and qualifications in order to convince employers that you are the right person for the job. Make it clear what sort of experience you have with data entry and why you're qualified for this position. Here’s how.

What is a Data Entry Clerk?

A data entry clerk is someone who enters information into a computer system or database. Their responsibilities may include entering customer information, updating databases, processing transactions, and more.

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Data entry clerks often work in an office environment with a computer and other equipment. They may also need to interact with customers by talking on the phone or meeting them in person. The position can be full-time or part-time depending on the needs of the employer.

Pick the Ideal Format for your Data Entry Clerk Resume

When you're applying for a job, the first step is customizing your resume. There are many ways to make this document more appealing and find the format that will be most effective for your data entry clerk resume.

To start with, decide if you want to include a cover letter or not. If yes, write it before you build your resume.

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Next, decide on the format of your data entry clerk resume. Do you want a chronological resume? Or do you think a functional one will work better? If you have a lot of experience with certain software programs or languages, these skills should be at the top of your list in order to showcase them as necessary qualifications for this position.

Your last step is to check everything over and make sure it is error-free. Read through all of the content carefully one last time before sending it out!

Highlight your Good Parts in Resume Summary or Resume Objective

The first thing employers will see on your resume is the summary or objective. This section should highlight your best parts. Introduce yourself, explain why you are qualified for this position, and what you are looking to do next.

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For example, if you are good at data entry with 10+ years of experience in data processing, list that information first! Remember to be concise and focus on the most relevant points about your education and experience.

Data Entry Clerk Job Description for a Resume

Data entry clerks receive, store, and process data input. Duties involve identifying the appropriate system to enter the data; verifying accuracy of data; calculating totals; examining file for errors; maintaining chronological order of entries; and resolving incomplete or incorrect entries.

Qualifications: 1-2 years office administration experience (preferably in an accounting department). Proficiency with Microsoft Office Suite (especially Excel) is required. Must be thoroughly knowledgeable in English. Strong grammar skills are also necessary.

Education: High school diploma required, Bachelor's degree preferred. Knowledge of international tax codes a plus.

Write a Skills Section

In a skills section, you want to highlight the skills and experience that make you a valuable candidate for the position. You can write about any relevant experience in this section of your resume, whether it is related to the job or not. Include any professional certifications that are related to data entry.

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You can also add a skills section if you have a lot of unrelated experience that would enhance your resume’s readability for employers. For example, if you have been working at a warehouse for 10 years, but all of your duties were manual labor, you could add a skills section on warehouse operations and include any relevant certifications or training courses.

Include a Cover Letter for your Data Entry Clerk Resume

If you want to stand out among the other applicants, make sure to include a cover letter for your data entry clerk resume. Your cover letter should be three paragraphs long and should provide some context about why you are applying.

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The first paragraph of your cover letter should introduce yourself and explain that you are applying for the position of data entry clerk. The second paragraph of your cover letter should mention how your skills and qualifications match up with this particular job's requirements. The third paragraph of your cover letter should conclude by mentioning what you're looking for in terms of type of work or schedule, if applicable.

Tips for Job Interviews

In order to get the job, you'll need to ace the interview. At a job interview, you'll be up against other qualified candidates. You'll need to make sure that you highlight your skills and qualities in order to stand out from the rest of the applicants.

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Here are some tips for doing just that:

  • Make sure your resume is up-to-date and concise: A quality resume should include only relevant information and be tailored to fit the job description. Include key accomplishments and skills related to data entry, as well as names of supervisors with whom you've worked.
  • Show enthusiasm: Be enthusiastic about your previous experience and what you can bring to the company. This will show employers that this position is important to you.
  • Dress appropriately: Show respect for those interviewing you by dressing professionally--don't forget a smile! Take time on your appearance before an interview, because it reflects how seriously you take yourself and how much effort you're willing to put into this opportunity.

Key Takeaways

  • List your skills and experience that would be relevant to your desired position; for example, if you're applying to be a data entry clerk, mention typing and word processing skills.
  • Summarize with a memorable sentence: If you’re applying for a data entry clerk position, you could say “I am an excellent data entry clerk who can type at 40 words per minute.”
  • Find creative ways to state each skill on the list: If you're applying for a creative writing position, make it clear what creative writing skills you have.