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How to Write an Office Manager Resume: What to Include and What Not to Include

This guide will show you what to include and what to leave out of your resume when applying for an office manager position.

How to Write an Office Manager Resume: What to Include and What Not to Include
Photo of Brenna Goyette
Brenna Goyette
5 min read

As an office manager, you provide support and services for your company's employees and customers. You might also oversee the maintenance and supplies of the office space. Your resume should highlight your experience with administrative tasks and customer service, while conveying your expertise in managing the day-to-day operations of a professional office. Here are some tips for writing an effective resume that will land you that perfect office manager position!

What to Include on Your Resume

Your resume should highlight your experience with administrative tasks and customer service, while conveying your expertise in managing the day-to-day operations of a professional office.

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An effective resume is clear and succinct. Don't forget to list all of your skills, including any computer or typing skills you may have. This section should also highlight your ability to handle multiple tasks at once.

One way to make sure your resume will catch the attention of potential employers is by tailoring it for specific jobs. For example, if you're applying for an office manager position that requires the upkeep of office supplies, then make sure you mention that on your resume!

If you're looking for ideas on how to make your resume stand out, consider using creative formatting like graphics, colors, and fonts. It can be really helpful in emphasizing key points throughout the document! Consider this: A survey conducted by CareerBuilder found that 28 percent of HR managers said they would stop reading a candidate's resume after two minutes or less if not for these visual features.

What Not to Include on Your Resume

Don't include information that you think might be important, but isn't. For example, don't include your hobbies or interests on your resume.

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Don't include your Social Security number on your resume. It's not something any employer would ask for, and it puts you at risk for identity theft.

Don't include information about your religion on your resume. This is a personal topic and could lead to discrimination and bias in the hiring process and prevent you from getting the position.

Choose the Right Format for your Office Manager Resume

If you're a recent college graduate, a functional resume might be the best option for you. This type of resume emphasizes your skills and qualifications as they relate to the job posting. You should include a list of your relevant skills and experiences at the top of this resume type, with any responsibilities highlighted as bullet points.

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If you have more experience, a chronological format is likely the best choice for you. In this resume type, your work history is ordered from most recent to oldest, starting with your current or most recent job. The "Experience" section should include information on what you accomplished in those roles in relation to what was required in their respective fields.

Regardless of which style you select, make sure that it includes all of the necessary information about your qualifications and experience in order to get that interview!

Office Manager Resume Objective or Resume Summary

The perfect office manager resume needs to be clear and to the point. You should focus on your skills and experience in managing an office. Your resume will do the talking for you, so it's important to craft a resume that highlights your qualifications and stands out from other candidates.

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You could use an objective statement or a summary of qualifications at the beginning of your resume, but make sure what you write here is specific and easy-to-understand. For example:

"Successful office manager with three years of experience developing and executing projects. Skilled in managing office space."

Job Description for Office Manager Resume

The office manager is in charge of overseeing the day-to-day operations of a professional office. This includes maintaining and supplying the space, ensuring the needs of all employees and customers are met, and providing administrative tasks such as organizing files and managing databases.

Write your Education as Office Manager

When listing your education, make sure you address the relevant aspects of your degree. For example, if you studied journalism and are applying for an office manager position, list your major courses in detail. If you majored in business administration, mention your courses in marketing and business law.

List your Skills as Bullet Points

When you're writing a resume, make sure to list your skills in bullet points. This is the easiest way for the employer to scan your resume and see what you have to offer.

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Skills that are most applicable to an office manager position might include: coordinating calendars, organizing files, managing phone calls, and responding to emails.

Include a Cover Letter for your Office Manager Resume

A cover letter is an optional document that you can include with your resume to highlight your skills, qualifications, and accomplishments. You should include a cover letter when you are applying for a job that is not specifically advertised. This gives the hiring manager insight into your personality and what you can bring to the position.

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In your cover letter, share how you would be a valuable asset to the company's team. Highlight your experience in office management, customer service, and other relevant skills. Be sure to mention any experience working with the company's specific industry or field, like retail or healthcare. This will show that you've done research on the company and want this position more than just any other!

Key Takeaways

Don't just list your responsibilities or tasks. Instead, you should highlight what you accomplished in each role. This shows the hiring manager how you've played a key role in the company's success.

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Aim to keep your resume no longer than one page. This demonstrates that you have plenty of experience without being too overqualified for the position.

Make sure to include your availability and how to contact you. This tells the hiring manager when they can reach out to schedule an interview, and provides them with your phone number or email address if needed.